Fundraiser Program
Welcome to the new Fundraiser Program!!
Below you will find all of the “How To’s” on all of the new forms as well as suggestions on how to have a successful Fundraiser! This method has been tried and has been very successful. The nice thing is that you have the opportunity to change it if you choose to do so. Below is a breakdown for on all of the forms, print requirements, and profit.
Now ---- Let’s Get Started!
Forms: All of these new forms can be adjusted to fit your needs. You will need to have Microsoft Word and Excel 2000 or higher to view or edit them. They are also available to download from the Distributors Login page via the Cachet Candle website at
Agreement: This agreement is a perfect way to ensure that everyone is on the same page when it comes to the “Rules”. It gives a detailed account from the use of the Fundraiser Kits to a commission breakdown. It also allows you to have the participating group’s information all in one spot that is easy to reference.
Recommended Paper Size: Print on 8 ½ x 11 standard paper.
Fundraiser Kit Rental Form: This is a basic agreement if they choose to “rent” the Fundraiser Kits. As a side note, if they choose to use the kits, collect the money for them upfront prior to you giving them to the group or even ordering them from corporate.
Recommended Paper Size: Print on 8 ½ x 11 standard paper.
Main Close Out Form: This is the final count form submitted to you by the group once the Fundraiser has closed. This is the form that is essential for accountability in the event they feel something has been missed or was ordered incorrectly. Alwaysuse this form with the responsible party to verify the amount you have delivered and always get it signed! After it has been signed off be sure to provide a copy for them as well.
Recommended Paper Size: Print on 8 ½ x 11 standard paper.
Individual Close Out Form: This is best used if there are different classes, groups, or individuals all participating within the main Fundraiser. These are very helpful to those putting on the fundraiser because it is much easier to total these for the final count.
Recommended Paper Size: Print on 8 ½ x 11 standard paper.
Fundraiser Sign-Up Form: The front-side is completely editable allowing you to type in all of the participating group’s information before you print them. It also has a Scent Description of the candles offered, basic information on burn times and product knowledge, along with your contact information. On the back-side of this form is the actual order form, which is also editable allowing you to type in the popular scents that sell well for your area. Be sure if you change a scent offered, you not only change it here but also on the front-side under the scent description area.
Recommended Paper Size: Print on 11 x 17paper.
(*Form may be adjusted down to print on letter or legal paper if you do not have access to a printer for 11 x 17 paper).
Over All Cost vs. Profit Breakdown
As will any promotion or investment, there are some costs involved. All of the forms are provided to you at no cost and can be changed as you see fit. Now let’s do a sample Fundraiser so everyone has a better picture on how you can make money doing this.
Scenario: ABC Preschool has asked that you do a fundraiser for them. They have 50 people who are going to participate, with 4 teachers and 1 staff group. They sell a total of 250 candles: 175 -26oz and 75 – 8oz.
The average cost of 8 ½ x 11 copied paper starts at $0.11 per page and goes down from there depending on the amount you need printed/copied. The average cost of 11 x 17 paper printed is $0.20 per copy, these forms are 2 sided so it counts as two copies per form. These figures are based on black and white copies only. To print in color it averages $0.89 per copy. If you choose to provide collection envelopes for the participants, if you buy them in bulk you will probably pay $0.05 per envelope or less. The greater quantity you buy on all of the above items will decrease depending on how many you do at one time. It is recommended that you print 10% more forms than participants so if they have a Go-Getter they have extra forms for their sales. It is good practice to provide collection envelopes.
Item / Qty / Cost / TotalAgreement / 1 / $0.11 / $0.11
Kit Rental / 1 / $0.11 / $0.11
Main Close Out / 1 / $0.11 / $0.11
Ind. Close Out / 5 / $0.11 / $0.55
Sales Forms (2 sided) / 55 / $0.40 / $22.00
Envelopes / 50 / $0.05 / $2.50
Total Material Cost
/ $25.38As you can see only 2 sizes of the candles have been listed: 26oz and 8oz. This gives variety but doesn’t allow for too many items to choose from. We have also set the costs at $20.00 for the 26oz and $15.00 for the 8oz. We offer, and our forms state that the group will receive $5.00 for each candle sold. The breakdown works as such:
Candle / 26oz / 8ozSale Price / $20.00 / $15.00
Group Commission / $5.00 / $5.00
Candle Cost / $10.30 / $6.90
Profit Per Candle / $4.70 / $3.10
Profit Percentage / 46% / 45%
Of course you are always able to change the figures to meet your personal needs/goals.
Scenario Breakdown:
Sales
Item / Sales Amt / Qty / Total Sales / Total26oz Candles / $20.00 / 175 / $3500.00 / $3500.00
8oz Candles / $15.00 / 75 / $1125.00 / $1125.00
Total Sales
/ 250 / $4625.00Cost
Item / Cost Amt / Qty / TotalSales Materials / $25.38 / 1 / ($25.38)
Commission Earned / $5.00 / 250 / ($1250.00)
26oz Candle / $10.30 / 175 / ($1802.50)
8oz Candle / $6.90 / 75 / ($517.50)
Total Costs / ($3595.38)
Profit
Total Sales / $4625.00Total Cost / ($3595.38)
$929.62
The time involved is up to you. The average time spent for this size of group is 6 hours:
- 1 hr for Presentation
- 1 hr Sales Material Prep and drop off
- ½ hr for order
- ½ for verification of product on delivery
- 1 ½ hr to breakdown per individual or teacher
- 1 ½ verification with group and drop off.
Total per hour made is $154.94. Not too bad!!