ATTENTION:
INSTRUCTIONS FOR PREPARATION OF A REQUEST FOR PROPOSAL (RFP)
DO NOT RENUMBER THIS DOCUMENT. IF A SECTION OR EXHIBIT DOES NOT APPLY, REMOVE THE TEXT AND INSERT THE WORD “RESERVED” FOR THAT PARTICULAR SECTION. If there is a choice between several provisions, delete all of those that do not apply.
Sections marked in green must be filled in initially by the requestor. Sections in blue font, must also be addressed by the requestor, sometimes independently, and many times in conjunction with the DMB OAS Buyer (see check list matrix and associated responsibility key). The entire document will be reviewed and approved by the assigned buyer, and DMB OAS management (based on buyer signature authority) before being posted on the website for bidders.
Sections marked in yellow are instructions that must be deleted from the final contract.
The attached Request for Proposal (RFP) format has been prepared for use by State agencies when the services of consultants are required. The format is written in a “fill-in-the blank” style and is hopefully self-explanatory. However, please feel free to direct questions concerning the format to the Office of Acquisitions, Department of Management and Budget, at (517) 373-6327. The RFP format consists of the following four sections:
Section I, Work Statement. This section is a detailed description of the services or study to be contracted for, including the background and objectives of the work. It is the most important portion of the RFP. Generally, the more precise, accurate, and complete this part of the RFP is, the greater will be the probability of receiving proposals that meet agency needs. An essential feature of article I is the segmentation of the work into specific tasks if the nature of the study warrants such a breakdown. Content of this section is the responsibility of the requesting agency.
Section II, Contractual Terms and Conditions. This section describes the contractual terms and conditions of the RFP that will be a part of any Purchase Order (P.O.)/Contract that results from the RFP. Content of this Section is the responsibility of the Office of Acquisition Services, but does include areas requiring agency input.
Section III, Certifications and Representations. This section asks potential Contractor(s) to certify and assure the State of certain requirements regarding their firm and or their ability to perform the work described within the RFP. Content of this Section is the responsibility of the Office of Acquisition Services.
Section IV, Bidding Information. This section is used to inform bidders of the general procurement conditions under which the RFP is issued. Included are informational items concerning a general statement of the services or study to be contracted for, time constraints, rights reserved to the State, response date, preproposal conferences, oral presentations, news releases, and contractual information. Content of this section is a joint responsibility of the Office of Acquisition Services and the requesting agency. Also included within this section is Information Required From Bidders, this section provides bidders with instructions regarding the format and nature of the detailed information that must be provided in a proposal. Content of this section is a joint responsibility of the Office of Acquisition Services and the requesting agency.
These four articles contain language and/or format for the RFP. All of the language used has been carefully chosen for applicability to State business. Much of the language, especially in Section II, has been prepared in cooperation with the Attorney General’s office, and is not to be modified by State agencies without consultation with the Office of Acquisition Services. Should a Blanket Purchase Order (Contract) result from the RFP, its format and language will consist of sections I and II of the RFP and the winning vendor’s proposal. The RFP and all appendices and attachments are to be prepared by the requesting agency in MS Word. Electronic copies of RFPs are to be submitted via e-mail or diskette.
Please remove this cover page of instructions before releasing.
STATE OF MICHIGAN
Department of Management and Budget
Acquisition ServicesPurchasing Operations
Invitation to Bid No. 071I7200139
(description)Consultant Services for Data Management
Buyer Name: ______Rebecca Nevai
Telephone Number: ______517-373-8530
E-Mail Address:
Estimated Timeline: This page is provided for the buyer and agency representative to work through targeted time frames. Since the award recommendation date, adbd approval date, and contract start dates are fluid depending on the circumstances of the bid, these rows, and/or the entire table, may be removed from the draft before publishing the RFP.
Key Milestone: / Date:Issue Date / 2-9-07
Pre-Bid Meeting/Site Visit
Questions Due / 2-15-07
Bid Due Date / 3-1-07
Anticipated Award Recommendation Date / 3-30-07
Anticipated State Administrative Board Approval / 6-5-07
Anticipated Contract Start Date / 6-29-07
RFP Checklist for Vendor Proposal Contents and Responsiveness
This checklist is provided as a convenience for your proposal preparation. If you have any questions concerning these requirements please contact the Buyer for this particular RFP listed on the front page of this document.
Articles 1, 2, 3, & 4:
______Proposal was submitted to the appropriate location on time per the schedule of the RFP, with one signed original, the appropriate number of additional copies, and the instructed number of copies of the electronic version, on 3.5-inch disks or CD copies of all documents were submitted. Both hard copy and electronic versions of pricing were sealed separately, if instructed to do so in the RFP.
Article 1, & 1B: (Make special note of 1B.203 & 1B.204 regarding vendor performance, 1B.300-302 surrounding disclosures, and 1B.303 regarding the MIDEAL program and cooperative purchasing opportunities.)
______Responses have been provided for all items requested in Article 1, Statement of Work, as requested. Technical Proposal Requirements (Section 1.101 - 1.104) have been met and responses are included within the format designated by the State in Section 4.055.
______All items in the Evaluation Information,Article 1B have been completed. Pay close attention to items identified in Article 4, Selection Criteria, as significant items in the evaluation process.
______Price Proposal, Article 1, Section 1.6, for the project has been included in your proposal, in accordance with the instructions laid out in Article 4, Section 4.062 & 4.063. If the ITB/RFP requires that pricing be sealed separately, these directions must be followed, or the proposal may be viewed as noncompliant.
Article 2: (Provide written acknowledgement and stated agreement with each term and condition included within Article 2, with particular attention to sections 2.010, 2.030, 2.040, 2.090, 2.110, 2.150, 2.180, 2.190, 2.210, 2.260, 2.270, 2.290, 2.305, 2.307, and 2.308.)
______Statement that a Certificate of Insurance will be provided as a condition of award has been included (referenced in Section 2.180).
______Acknowledgment and/or concurrence with each term and condition listed in Article 2 of the RFP/ITB document, has been provided within your proposal, with any comments or issues clearly identified.
Article 3: (Complete all items contained in Article 3, Certifications and Representations, initialing each paragraph requiring an initialed response, acknowledging each certification & representation, and providing all required information.)
______A Letter of Submittal (285 Document) and a copy of the Certifications and Representations (Article 3) have been signed by an individual authorized to legally bind your company and the original signature copy has been submitted. Please note that for some responses the 285 form, which includes pricing, must be sealed separately from the technical response, according to the bidding instructions provided in Article 4, 4.055. In cases requiring the pricing to be sealed separately, a signed 285 with the pricing field left blank, should also be included with the technical response.
Table of Contents
Article 1 – Statement of Work (SOW)
1.0Project Identification
1.001PROJECT REQUEST
1.002BACKGROUND
1.1Scope of Work and Deliverables
1.101IN SCOPE
1.102OUT OF SCOPE - RESERVED
1.103ENVIRONMENT
1.104WORK AND DELIVERABLE
1.2Roles and Responsibilities
1.201CONTRACTOR STAFF, ROLES, AND RESPONSIBILITIES
1.202STATE STAFF, ROLES, AND RESPONSIBILITIES
1.203OTHER ROLES AND RESPONSIBILITIES - RESERVED
1.3Project Plan
1.301PROJECT PLAN MANAGEMENT
1.302REPORTS
1.501CRITERIA
1.502FINAL ACCEPTANCE
1.6Compensation and Payment
1.601Compensation and Payment
1.7Additional Terms and Conditions Specific to this SOW
1.701Additional Terms and Conditions Specific to this SOW - rESERVED
ARTICLE 1B – EVALUATION INFORMATION
1B.100 Vendor Information
1B.101 Vendor Name and Address
1B.102 Location Address – Serving any resulting contract
1B.103 Organization and Year
1B.104 RFP Contact
1B.200 Qualifications
1B.201 Prior Experience
1B.202 Staffing
1B.203 Past Performance
1B.204 Contract Performance
1B.300 Disclosures
1B.301 Disclosure of Litigation
1B.302 Disclosure of RFP Assistance
1B.303 MIDEAL - Extended Purchasing (See Article 2, Section 2.320)
Article 1, Attachment A
Article 1, Attachment B
Article 1, Attachment D - RESERVED
Article 1, Attachment E
Article 1, Attachment F - RESERVED
Article 1, Attachment F - RESERVED
Article 2 – General Terms and Conditions
2.010Contract Structure and Administration
2.011Definitions
2.012Attachments and Exhibits
2.013Statements of Work
2.014Issuing Office
2.015Contract Compliance Inspector
2.020Contract Objectives/Scope/Background
2.021Background - RESERVED
2.022Purpose - RESERVED
2.023Objectives and Scope - RESERVED
2.024Interpretation - RESERVED
2.025Form, Function and Utility
2.030Legal Effect and Term
2.031Legal Effect
2.032Contract Term
2.040Contractor Personnel
2.041Contractor Personnel
2.042Contractor Identification
2.043Cooperation with Third Parties
2.044Subcontracting by Contractor
2.045Contractor Responsibility for Personnel
2.050State Standards
2.051Existing Technology Standards - RESERVED
2.052PM Methodology Standards - RESERVED
2.053Adherence to Portal Technology Tools - RESERVED
2.054Acceptable Use Policy
2.060Deliverables
2.061Ordering
2.062Software - RESERVED
2.063Hardware - RESERVED
2.070Performance
2.071Performance, In General
2.072Time of Performance
2.073Liquidated Damages - RESERVED
2.074Bankruptcy
2.075Time is of the Essence - RESERVED
2.080Delivery and Acceptance of Deliverables
2.081Delivery Responsibilities - RESERVED
2.082Delivery of Deliverables
2.083Testing
2.084Approval of Deliverables, In General
2.085Process for Approval of Written Deliverables
2.086Process for Approval of Services
2.087Process for Approval of Physical Deliverables - RESERVED
2.088Final Acceptance
2.090Financial
2.091Pricing
2.092Invoicing and Payment Procedures and Terms
2.093State Funding Obligation
2.094Holdback
2.095Electronic Payment Availability
2.100Contract Management
2.101Contract Management Responsibility
2.102Problem and Contract Management Procedures
2.104System Changes
2.105Reserved
2.106Change Requests
2.110Records and Inspections
2.111aRecords and Inspections
2.112Errors
2.120State Responsibilities
2.121State Performance Obligations
2.130Security
2.131Background Checks
2.140Reserved
2.150Confidentiality
2.151Freedom of Information
2.152Confidentiality
2.153Protection of Confidential Information
2.154Exclusions
2.155No Implied Rights
2.156Remedies
2.157Security Breach Notification
2.158Survival
2.159Destruction of Confidential Information
2.160Proprietary Rights
2.163Rights in Data
2.164Ownership of Materials
2.165Standard Software - RESERVED
2.166Pre-existing Materials for Custom Software Deliverables - RESERVED
2.167General Skills
2.170Warranties And Representations
2.171Warranties and Representations
2.174Physical Media Warranty - RESERVED
2.175aDISCLAIMER
2.175bStandard Warranties
2.176Consequences for Breach
2.180Insurance
2.181Liability Insurance
2.190Indemnification
2.191Indemnification
2.192Continuation of Indemnification Obligations
2.193Indemnification Procedures
2.200Limits of Liability and Excusable Failure
2.201Limits of Liability
2.202Excusable Failure
2.203Disaster Recovery
2.210Termination/Cancellation by the State
2.211Termination for Cause
2.212Termination for Convenience
2.213Non-Appropriation
2.214Criminal Conviction
2.216Rights and Obligations upon Termination
2.217Reservation of Rights
2.218Contractor Transition Responsibilities
2.219State Transition Responsibilities
2.220Termination by Contractor
2.221Termination by Contractor
2.230Stop Work
2.231Stop Work Orders
2.232Cancellation or Expiration of Stop Work Order
2.233Allowance of Contractor Costs
2.240Reserved
2.250Dispute Resolution
2.251In General
2.252Informal Dispute Resolution
2.253Injunctive Relief
2.254Continued Performance
2.260Federal and State Contract Requirements
2.261Nondiscrimination
2.262Unfair Labor Practices
2.263Workplace Safety and Discriminatory Harassment
2.270Litigation
2.271Disclosure of Litigation
2.272Governing Law
2.273Compliance with Laws
2.274Jurisdiction
2.280Environmental Provision
2.281Environmental Provision
2.290General
2.291Amendments
2.292Assignment
2.293Entire Contract; Order of Precedence
2.294Headings
2.295Relationship of the Parties (Independent Contractor Relationship)
2.296Notices
2.297Media Releases and Contract Distribution
2.298Reformation and Severability
2.299Consents and Approvals
2.300No Waiver of Default
2.301Survival
2.302Covenant of Good Faith
2.303Permits - RESERVED
2.304Website Incorporation
2.305Taxes
2.306Prevailing Wage - RESERVED
2.307Call Center Disclosure - RESERVED
2.308Future Bidding Preclusion
2.310Reserved
2.320Extended Purchasing
2.321MiDEAL
2.330Federal Grant Requirements
2.331Federal Grant Requirements
Article 3 – Certifications and Representations
3.010Introduction
3.011Bidder Identification
3.012Changes to Information
3.013False Information
3.020Representations
3.021Reserved
3.022Use Tax (See Article 2, Section 2.092)
3.023Tax Excluded from Price (See Article 2, Section 2.092)
3.024Tax Payment (See Article 2, Section 2.092)
3.025Forced Labor, Convict Labor, or Indentured Servitude Made Materials
3.026Utilization of Business Concerns
3.027Owners and Officers
3.028Subcontractors
3.030Disclosures
3.031Reserved
3.032Vendor Compliance with State and Federal Law and Debarment
3.033Ethics: Gratuities and Influence
3.034Place of Performance
3.035Former State Employees
3.036Domestic End Product
3.037Environmental Awareness - RESERVED
3.038Knowledge of Child Labor for Listed End Products
3.039Use of Other Sources as Subcontractors
3.040Services Needed in Performance
3.041Employee and Subcontractor Citizenship
3.042RFP Preparation
3.050Vendor Information
3.051Expatriated Business Entity
3.052Affirmative Action Program
3.053Small Business Representation
3.054Women, Minority, Or Veteran-Owned Small Business Representation
3.055Business Owned by Persons with Disabilities / Qualified Disabled Veteran
3.056Community Rehabilitation Organization
3.057Certification of a Michigan Business
Article 4 – Bidding Process Information
4.010Introduction
4.011News Releases
4.013Communications
4.014Questions
4.015Changes and Answers to Questions
4.020Award Process
4.021Joint Evaluation Committee Proposal Evaluation
4.022Evaluation Criteria
4.023Price Evaluation
4.024 Best Value/Combination of Score and Price
4.025 Reservations
4.026Award Decision
4.027Protests
4.028State Administrative Board
4.030Laws Applicable to Award
4.031Reciprocal Preference
4.032Qualified Disabled Veteran Preference
4.033Public v Private
4.034Independent Price Determination
4.035Freedom of Information Act
4.036Taxes
4.040Possible Additional Considerations/Processes
4.041Clarifications
4.042Oral Presentation
4.043Site Visit - RESERVED
4.044Past Performance
4.045Financial Stability
4.046Samples/Models
4.047Pricing Negotiations
4.048Best and Final Offer (BAFO)
4.050Proposal Details
4.051Complete Proposal
4.052Efficient Proposal
4.053Price and Notations
4.054Double Sided on Recycled Paper
4.055Proposal Format
4.060Submitting Bids and Proposals
4.061Sealed Bid Receipt
4.062Proposal Submission
4.063Responses
4.070Possible Bond Requirements - RESERVED
Exhibit A, B, C & D - RESERVED
Article 1 – Statement of Work (SOW) 11212
1.0Project Identification...... 11212
1.001PROJECT REQUEST...... 11212
1.002BACKGROUND...... 11212
1.1Scope of Work and Deliverables...... 12212
1.101IN SCOPE...... 12212
1.102OUT OF SCOPE...... 17213
1.103ENVIRONMENT...... 17213
1.104WORK AND DELIVERABLE...... 17214
1.2Roles and Responsibilities...... 17215
1.201CONTRACTOR STAFF, ROLES, AND RESPONSIBILITIES...... 19215
1.202STATE STAFF, ROLES, AND RESPONSIBILITIES...... 19215
1.203OTHER ROLES AND RESPONSIBILITIES...... 19215
1.3Project Plan...... 19215
1.301PROJECT PLAN MANAGEMENT...... 19215
1.302REPORTS...... 20216
1.4Project Management...... 20216
1.401ISSUE MANAGEMENT...... 20216
1.402RISK MANAGEMENT...... 20216
1.403CHANGE MANAGEMENT...... 20216
1.5Acceptance...... 21217
1.501CRITERIA...... 21217
1.502FINAL ACCEPTANCE...... 21217
1.6Compensation and Payment...... 21218
1.601Compensation and Payment...... 21218
1.7Additional Terms and Conditions Specific to this SOW...... 21218
1.701Additional Terms and Conditions Specific to this SOW...... 21218
ARTICLE 1B – EVALUATION INFORMATION…………………………………….22219
1B.100 Vendor Information 22219
1B.101 Vendor Name and Address...... 22219
1B.102 Location Address...... 22219
1B.103 Organization and Year...... 22219
1B.104 RFP Contact...... 22219
1B.200 Qualifications...... 23220
1B.201 Prior Experience...... 23220
1B.202 Staffing...... 23220
1B.203 Past Performance...... 23220
1B.204 Contract Performance...... 23220
1B.300 Disclosures...... 24221
1B.301 Disclosure of Litigation (optional)...... 24221
1B.302 Disclosure of RFP Assistance...... 24221
1B.303 MIDEAL - Extended Purchasing (optional)...... 25222
Article 1, Attachment Index
Article 1, Attachment A………………………………………………………………..27224
Article 1, Attachment B………………………………………………………………..28225
Article 1, Attachment C………………………………………………………………..29226
Article 1, Attachment D………………………………………………………………..30227
Article 1, Attachment E………………………………………………………………..31228
Article 1, Attachment F………………………………………………………………..32229
Article 2 – General Terms and Conditions………………………………………….33230
2.010Contract Structure and Administration...... 33230
2.011Definitions...... 33230
2.012Attachments and Exhibits...... 33230
2.013Statements of Work...... 34231
2.014Issuing Office...... 34231
2.015Contract Compliance Inspector...... 35232
2.020Contract Objectives/Scope/Background...... 35232
2.021Background...... 35232
2.022Purpose...... 35232
2.023Objectives and Scope...... 35233
2.024Interpretation...... 35233
2.025Form, Function and Utility...... 35233
2.030Legal Effect and Term...... 36233
2.031Legal Effect...... 36233
2.032Contract Term...... 36233
2.040Contractor Personnel...... 36234
2.041Contractor Personnel...... 36234
2.042Contractor Identification...... 39236
2.043Cooperation with Third Parties...... 39236
2.044Subcontracting by Contractor...... 39236
2.045Contractor Responsibility for Personnel...... 40237
2.050State Standards...... 40237
2.051Existing Technology Standards...... 40237
2.052PM Methodology Standards...... 40238
2.053Adherence to Portal Technology Tools...... 40238
2.054Acceptable Use Policy...... 40238
2.060Deliverables...... 40238
2.061Ordering...... 40238
2.062Software...... 41239
2.063Hardware...... 41239
2.064Equipment to be New and Prohibited Products...... 41239
2.070Performance...... 41240
2.071Performance, In General...... 41240
2.072Time of Performance...... 41240
2.073Liquidated Damages...... 42240
2.074Bankruptcy...... 42240
2.075Time is of the Essence...... 42241
2.080Delivery and Acceptance of Deliverables...... 43242
2.081Delivery Responsibilities...... 43242
2.082Delivery of Deliverables...... 43242
2.083Testing...... 43242
2.084Approval of Deliverables, In General...... 44243
2.085Process For Approval of Written Deliverables...... 45244
2.086Process for Approval of Services...... 45244
2.087Process for Approval of Physical Deliverables...... 46245
2.088Final Acceptance...... 46245
2.080Delivery and Acceptance of Deliverables...... 46245
2.081Delivery of Deliverables...... 46245
2.082Contractor System Testing...... 46246
2.083Approval of Deliverables, In General...... 46246
2.084Process for Approval of Written Deliverables...... 46247
2.085Process for Approval of Custom Software Deliverables...... 46248
2.086Final Acceptance...... 46249
2.090Financial...... 46249
2.091Pricing...... 46249
2.092Invoicing and Payment Procedures and Terms...... 47249
2.093State Funding Obligation...... 48250
2.094Holdback...... 48251
2.095Electronic Payment Availability...... 48251
2.100Contract Management...... 48251
2.101Contract Management Responsibility...... 48251
2.102Problem and Contract Management Procedures...... 49251
2.104System Changes...... 50252
2.105Reserved...... 50252
2.106Change Requests...... 50252
2.110Records and Inspections...... 51254
2.111aRecords and Inspections...... 52254
2.111bRecords and Inspections...... 52255
2.112Errors...... 52255
2.120State Responsibilities...... 53255
2.121State Performance Obligations...... 53255
2.130Security...... 53256
2.131Background Checks...... 53256
2.140Reserved...... 54257
2.150Confidentiality...... 54257
2.151Freedom of Information...... 54257
2.152Confidentiality...... 54257
2.153Protection of Confidential Information...... 54257
2.154Exclusions...... 55258
2.155No Implied Rights...... 55258
2.156Remedies...... 55258
2.157Security Breach Notification...... 55258
2.158Survival...... 56259
2.159Destruction of Confidential Information...... 56259
2.160Proprietary Rights...... 56259
2.163Rights in Data...... 56262
2.164Ownership of Materials...... 57262
2.165Standard Software...... 57262
2.166Pre-existing Materials for Custom Software Deliverables...... 57263
2.167General Skills...... 57263
2.170Warranties And Representations...... 57263
2.171Warranties and Representations...... 57263
2.175aDISCLAIMER...... 60267
2.175bStandard Warranties...... 60267
2.176Consequences For Breach...... 60268
2.180Insurance...... 60268
2.181Liability Insurance...... 60268
2.190Indemnification...... 63271
2.191Indemnification...... 64271
2.192Continuation of Indemnification Obligations...... 65272
2.193Indemnification Procedures...... 65272
2.200Limits of Liability and Excusable Failure...... 66273
2.201Limits of Liability...... 66273
2.202Excusable Failure...... 66273
2.203Disaster Recovery...... 67274
2.210Termination/Cancellation by the State...... 67274
2.211Termination for Cause...... 67274
2.212Termination for Convenience...... 68275
2.213Non-Appropriation...... 68275
2.214Criminal Conviction...... 69276
2.216Rights and Obligations Upon Termination...... 69276
2.217Reservation of Rights...... 70277
2.218Contractor Transition Responsibilities...... 70277
2.219State Transition Responsibilities...... 71278
2.220Termination by Contractor...... 71278
2.221Termination by Contractor...... 71278
2.230Stop Work...... 71278
2.231Stop Work Orders...... 71278
2.232Cancellation or Expiration of Stop Work Order...... 72279
2.233Allowance of Contractor Costs...... 72279
2.240Reserved...... 72279
2.250Dispute Resolution...... 72279
2.251In General...... 72279
2.252Informal Dispute Resolution...... 72280
2.253Injunctive Relief...... 73280
2.254Continued Performance...... 73280
2.260Federal and State Contract Requirements...... 73281
2.261Nondiscrimination...... 73281
2.262Unfair Labor Practices...... 74281
2.263Workplace Safety and Discriminatory Harassment...... 74281
2.270Litigation...... 74281
2.271Disclosure of Litigation...... 74281
2.272Governing Law...... 75282
2.273Compliance with Laws...... 75282
2.274Jurisdiction...... 75283
2.280Environmental Provision...... 75283
2.281Environmental Provision...... 75283
2.290General...... 76284
2.291Amendments...... 77284
2.292Assignment...... 77284
2.293Entire Contract; Order of Precedence...... 77284
2.294Headings...... 77285
2.295Relationship of the Parties (Independent Contractor Relationship)...... 77285
2.296Notices...... 78285
2.297Media Releases and Contract Distribution...... 78286
2.298Reformation and Severability...... 78286
2.299Consents and Approvals...... 79286
2.300No Waiver of Default...... 79286
2.301Survival...... 79286
2.302Covenant of Good Faith...... 79286
2.303Permits...... 79286
2.304Website Incorporation...... 79287
2.305Taxes...... 79287
2.306Prevailing Wage...... 80287
2.307Call Center Disclosure...... 80288
2.308Future Bidding Preclusion...... 80288
2.310Reserved...... 81288
2.320Extended Purchasing...... 81288
2.321MiDEAL...... 81288
Article 3 – Certifications and Representations……………………………………...83289
3.010Introduction...... 83289
3.011Bidder Identification...... 83289
3.012Changes to Information...... 83289
3.013False Information...... 83289
3.020Representations...... 84290
3.021Reserved...... 84290
3.022Use Tax (See Article 2, Section 2.092)...... 84290
3.023Tax Excluded from Price (See Article 2, Section 2.092)...... 84290
3.024Tax Payment (See Article 2, Section 2.092)...... 85291
3.025Forced Labor, Convict Labor, or Indentured Servitude Made Materials...... 85291
3.026Utilization of Business Concerns...... 85291
3.027Owners and Officers...... 85291
3.028Subcontractors...... 86292
3.030Disclosures...... 87293
3.031Reserved...... 87293
3.032Vendor Compliance with State and Federal Law and Debarment...... 87293
3.033Ethics: Gratuities and Influence...... 88294
3.034Place of Performance...... 89295
3.035Former State Employees...... 89295
3.036Domestic End Product...... 90296
3.037Environmental Awareness (Remove where irrelevant)...... 90296
3.038Knowledge of Child Labor for Listed End Products...... 952101
3.039Use of Other Sources as Subcontractors...... 962102
3.040Services Needed in Performance...... 962102
3.041Employee and Subcontractor Citizenship...... 972103
3.042RFP Preparation...... 972103
3.050Vendor Information...... 972103
3.051Expatriated Business Entity...... 982104
3.052Affirmative Action Program...... 982104
3.053Small Business Representation...... 982104
3.054Women, Minority, Or Veteran-Owned Small Business Representation...... 982104
3.055Business Owned by Persons with Disabilities...... 992105
3.056Community Rehabilitation Organization...... 992105
3.057Certification of a Michigan Business...... 992105
Article 4 – Bidding Process Information……………………………………………1032109
4.010Introduction...... 1032109
4.011News Releases...... 1032109
4.012Pre Bid Meetings (optional)...... 1032109
4.013Communications...... 1032109
4.014Questions...... 1032109
4.015Changes and Answers to Questions...... 1042110
4.020Award Process...... 1042110
4.021Method of Award/Selection Criteria...... 1042110
4.021 DMB Acquisition Services Proposal Evaluation...... 1042110
4.021 Joint Evaluation Committee Proposal Evaluation...... 1042110
4.022Evaluation Criteria...... 1042110
4.023Price Evaluation...... 1042111
4.024Award Recommendation...... 1052111
4.024 Best Value/Lowest Price...... 1052111
4.024 Best Value/Combination of Score and Price...... 1052112
4.025 Reservations...... 1052112
4.026Award Decision...... 1052112
4.027Protests...... 1052112
4.028State Administrative Board...... 1052112
4.030Laws Applicable to Award...... 1052112
4.031Reciprocal Preference...... 1052112
4.32Public v Private...... 1052113
4.033Independent Price Determination...... 1062113
4.034Freedom of Information Act...... 1062113
4.035Taxes...... 1062113
4.040Possible Additional Considerations/Processes...... 1062113
4.041Clarifications...... 1062113
4.042Oral Presentation...... 1072114
4.043Site Visit...... 1072114
4.044Past Performance...... 1072114
4.045Financial Stability...... 1072114
4.046Samples/Models...... 1072114
4.047Pricing Negotiations...... 1072115
4.048Best and Final Offer (BAFO)...... 1072115
4.050Proposal Details...... 1082116
4.051Complete Proposal...... 1082116
4.052Efficient Proposal...... 1082116
4.053Price and Notations...... 1082116
4.054Double Sided on Recycled Paper (OPTIONAL)...... 1082116
4.055Proposal Format...... 1092116
4.060Submitting Bids and Proposals...... 1092117
4.061Sealed Bid Receipt...... 1092117
4.062Proposal Submission...... 1092117
4.062Proposal Submission...... 1092117
4.063Responses...... 1102118
4.070Possible Bond Requirements...... 1102118
4.071Bid Bond...... 1102118
4.072Performance Bond...... 1102119
4.073Payment Bond...... 1102119
4.074Maintenance Bond...... 1112119
Exhibit Index
Exhibit A………………………………………………………………………………1122120
Exhibit B………………………………………………………………………………1132121
Exhibit C………………………………………………………………………………1142122
Exhibit D………………………………………………………………………………123
Article 1 – Statement of Work (SOW)
Upon completion of the RFP process, this SOW should be written to reflect the agreement of the State and the selected Vendor on the items covered.
1.0Project Identification
1.001PROJECT REQUEST
This Section is typically one paragraph in length and provides an overview of the project. Agency to identify in one or two sentences, the overall project description, or type of Deliverables/Services requested. You may use the following fill-in-the-blank sentence or you may write your own. The purpose of this RFP is to obtain bids for ______necessary to complete ______project.
The purpose of this RFP is to obtain a bid for a consultant to provide services to the State of Michigan, Department of Education, Office of Safe Schools (OSS), within the Coordinated School Health and Safety Programs Unit.
In addition to delivering services related to local and state requests for technical assistance, the Office of Safe Schools is responsible for achieving project outcomes related to the Title IV Data Management grant. The consultant will assume the roles of Project Coordinator, and will be responsible for providing these services for the OSS, The consultant will work jointly with the Project Director (already on staff within the Michigan Department of Education) on all duties that fall under this ITB.
The Project Coordinator will manage, coordinate, train, and monitor LEA and ISD efforts to incorporate data driven decision making systems and resources into their school-based drug and violence prevention efforts. The consultant will serve as a liaison between schools and effective programs, practices, and policies. The consultant will link their network of prevention professionals in Michigan with the resources needed to accomplish the goals of the OSS. In coordination with a variety of prevention units in multiple state agencies, the consultant will offer services, which include the following activities: