Shepherd’s Vineyard HOA
Board Meeting Minutes
February 4, 2010
Present: Tom Haynie, Franc Umana, Kim D’Amico, John Sperath, and Jim Wickham.
Management: Tammy Williams with PPM, INC.
Meeting was called to order.
Motion was made, seconded, and passed to approve the October meeting minutes.
The financial report was reviewed.
Committee Reports:
Architectural Committee is going well with no issues at this time.
The results of the meeting on January 14th were discussed. Tammy will post a thank you on the yahoo groups for the lady that posted the unofficial summary of the meeting.
Tammy presented the legal opinion from the Association’s attorney that stated the HOA does not have to be ADA compliant with the material on the walking trail. Tammy will post this opinion on the yahoo groups site as well.
There will be a meeting with the Town’s engineer on February 9, 2010 at 4:00 to discuss the Apex Peakway and the parcel of land the town needs for the Peakway. The Board needs a more detailed map with contours and more information on it as well as a timeline for the work to be completed.
In order to deed over the parcel of land, a meeting will have to be called of the membership with a 30 day notice. A quorum of 60% will have to be present in person or proxy with a ¾ affirmative vote. If a quorum is not met, a second meeting may be called and the requirement will be reduced to 30% in person or by proxy with a ¾ affirmative vote. The second meeting will require another 30 day notice.
The “no trespassing” sign is still on Wellstone Circle. Tammy will send another letter.
Homeowner in arrears that has relative with cancer has not contacted the Association for a status or timeline when dues will be paid. Tammy will send a stronger letter.
A discussion of the yahoo group’s site was held. Robin has concern that moderators have allowed anyone to join the site and it should be for just the residents of Shepherd’s Vineyard. Her suggestion for resolving is to either send an email out to all signed on stating they must provide their street address by a certain time or they will be deleted or cancel the site and start another. The Board agreed to try the email first and if it does not work, start a new site. Tammy will contact Robin.
The next meeting will be on March 11th at Tom’s office.
There being no further business, the meeting was adjourned.