COE Procedure for Submitting Student DRB Protocols

  1. The student works closely with his/her faculty advisor to write, review, and edit the DRB protocol.
  1. (It is strongly suggested that all dissertation or thesis proposals be successfully defended to a faculty committee prior to DRB submission).
  1. The faculty advisor submits the DRB protocol electronically to the COE DRB Chair. The submission dates are posted on the COE website.
  1. The COE DRB reviews the protocol.
  1. The student and faculty advisor receive feedback from the COE DRB.
  1. The student and faculty advisor make the requested changes to the protocol.
  1. The faculty advisor resubmits the revised protocol electronically to the COE DRB Chair.
  1. The COE DRB chair reviews the revised protocol and decides if it goes back to the committee or to the university.
  1. The COE DRB chair submits each protocol to the university IRB with the COE DRB’s recommendations.
  1. The university IRB sends the final approval to the student and faculty advisor and chair of DRB. (It is suggested that a copy of the final DRB is put in the appendix of the dissertation).

Notes______

  1. Refer to the COE website (Graduate Students > Student Research) for

submission due dates and links to document templates, a sample

protocol, and human subjects training.

  1. Use the TCU templates for the cover sheet, protocol, parent

permission and assent (for participants under 18 years of age), and

consent (participants 18 years of age and older). For the assent form,

use the consent template and change consent to assent in the title. Be

sure to use the protocol template, which has IRBStudentSubmit on the

first page.

  1. On the cover sheet, indicate whether the student is requesting exempt

or expedited and why.

  1. Include a letter of permission from the director/principal of the site

where the research is being conducted.

  1. The last two items on the parent permission, consent, and assent forms

should be:

Who should I contact if I have questions regarding the study?

Student Researcher, contact information

Faculty Advisor, contact information

Who should I contact if I have concerns regarding my rights as a study

participant?

Dr. Cathy Cox, Chair, TCU Institutional Review Board, Phone 817 257-6418.

Dr. Tim Barth, Co-chair, TCU Institutional Review Board, Phone 817-257-4320.

  1. Submit all templates and support materials as one document.
  1. The role of the COE IRB is to review protocols with respect to

protection of human subjects. If a protocol is incomplete and/or needs

significant revisions, the COE IRB will return the protocol and

request that it be revised and resubmitted for the next review date.