NAI Executive Committee Conference Call Minutes
Monday, January 14, 2013
Conference Call began at 10:02am MST
Time began: 10:02
Present: Amy Lethbridge, Cem Basman, John Luzader, Amy Burnett, John Miller, Jeff Miller, Paul Caputo, Chuck Lennox, Todd Bridgewater, Tom Mullin, Jessica Moore, Duane Fast, Beth Bartholomew, Teresa Coble, Kevin Damstra
Staff Report, Interim Executive Director Paul Caputo
- Report on the recent server issues in recent weeks. Mr. Caputo reported that the main NAI website is up, and Wordpress sites will be fixed soon. Staff is looking forward to new website. Paul is dedicated to getting us moved over to the new website while we still have access to the old one.
- Chuck Lennox has some news to report about the recent director interviews.
- Beth Bartholomew is on the conference call to talk with the Board about finances. She is now working on year-end numbers. Staff is currently focused on iMis which is a large workload. The hope is to have done by end of the month (January). Amy Lethbridge asked aboutthe long-term schedule for iMis, and if temp help is needed, to let her know.
Ms. Bartholomew reported that it would take too long to train someone, and that both Emily Jacobs and Sheila Caputo are helping with data input.
One of the things we have to deal with is that we only have a certain number of licenses (membership, certification, events, etc.). So, we are limited on logins. Each license (user) costs a couple of thousand dollars a year. Amy Lethbridge asked that the board be periodically updated on iMis, since we continually get questions. Mr. Caputo reported that the Certification Module (iMis) and website are staff’s current focuses, and hoped to have these complete in a matter of weeks.
Chuck Lennox updated the Board on the Executive Director search process:
120 applications were received for the advertised position.
Ed Waldron is still doing phone interviews (as of 1/14). There is a conference call on Friday afternoon about whom to interview (in person, or over phone).
Mr. Lennox reported that applicants are coming from a broad spectrum of areas, including the business world, institutions, and government.
Once the Search Committee chooses the finalists, they will send the materials on to Executive Committee, and then will brief the Executive Committee via a conference call or over Skype. The Search Committee will send supporting materials to the Board, so that the Board can evaluate the candidates.
Interview day in Fort Collins will consist of 4 candidates having informal coffee with staff— a chance for staff to get an initial feel for the candidates. Official interviews will be held ideally in the afternoon. Paul Caputo asked Chuck Lennox if he could put out a little blurb out to membership about dates, details, etc. Chuck agreed to do this, and give a broad range of dates.
Taking the position announcement off of the website was discussed (Chuck Lennox will discuss procedure with Waldron).
The need for a negotiation committee and an orientation/onboarding team was discussed and postponed until next meeting.
President Lethbridge addressed concern from board member who wanted more of a say in the candidate choices; saying that a conversation could be held, but that there would not be a separate interview for Executive Committee.Amy Lethbridge thanked everyone for his/her comments.
Bylaws Report, Cem Basman
Mr. Basman reported on a poll that was taken, which revealed that not all of those voting for the RLC/SLC Chair were aware at the time that they were voting for representatives to the Board. Cem recommended that these units (RLC/SLC) should continue, and suggested an interim policy that the 2 representatives be elected to the board at this time (Poll – 5 believed that when they voted for the chair, they were voting for them to be on the board, 2 disagreed, and 1 was not sure). Mr. Basman also spoke of the need to determine the term of office. In the past, we have either had a 2 or 3-year term. Cem recommends that interim representatives serve an amended one year term, year, while the policies are solidified. Board discussed the issue.
Cem suggests sending it to the entire Board for a vetted vote. Amy Lethbridge concurred.
Cem makes a motion to be sent to the whole board via email: I move that the representation for the advisory council be held on a one-year membership one year interim term for the appointment of 2013.
Supporting National Fellows Award was discussed; whether to reimburse award recipient for travel costs to NIW.
Specifically, reimbursing Doctor Will La Page for his plane fare of $567.
Motion: I move that we do a reimbursement to Dr. Will La Page for his plane fare of $567.
Moved: John Luzader
Seconded: Cem Basman
Yays: 4
Nays: 0
Abstentions:0
MOTION PASSES
Conference Call adjourned at 11:02 am MST.