Air Traffic and Navigation Services Soc Ltd

AIR TRAFFIC AND NAVIGATION SERVICES SOC LTD

REQUEST FOR PROPOSAL

THE APPOINTMENT OF SERVICE PROVIDER FOR WAM1 SHELTERS AND CIVIL WORKS

RFP REFERENCE NUMBER: / ATNS/HO/RFP/WAM1 NETWORK DESIGN SOLUTION/20/07/2018
CLOSING DATE: / 20 July 2018
CLOSING DATE TO REGISTER INTEREST TO BID: / 15 June 2018 @ 16:00 by e-mail
CLOSING TIME: / 16h00, CAT (no late, electronic and or facsimile responses will be accepted)
COMPULSORY BRIEFING SESSION: / Date: 29 May 2018
Time: 11:00-13:30 CAT
Venue: O.R. Tambo International Airport, ATNS Operational Complex Gate 14, Bonaero Drive, Bonaero Park, Johannesburg, South Africa
Representatives to bring Valid ID documents to briefing – No ID no access.
BID VALIDITY PERIOD: / 180 days (commencing from Bid closing date)
DESCRIPTION: / Appointment of service provider for WAM1 network design solution
DEPOSITED IN THE BID BOX SITUATED AT: / ATNS Company Limited,
Eastgate Office Park, Block C,
South Boulevard Road,
Bruma,2298
Procurement Specialist: / Matimu Masingi
Telephone: / (011) 607 1345
E-mail: /
THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO SHALL RESULT IN YOUR BID BEING DISQUALIFIED)

BIDDING STRUCTURE

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SIGNATURE OF TENDERER: ……………………………………………………… DATE: _ _/ _ _/ 20_ _

CAPACITY UNDER WHICH THIS TENDER IS SIGNED:______

IMPORTANT NOTICE

The information contained herein, is given without any liability whatsoever to Air Traffic & Navigation Services Company Limited (ATNS) and no representation or warranty, express or implied, is made as to the accuracy, completeness or thoroughness of the content of this Request for Proposal (RFP).

This RFP is for the confidential use of only those persons/companies who are participants of this RFP. Each recipient acknowledges that the contents of this RFP are confidential and agrees that it will not without the prior written consent of ATNS, reproduce, use or disclose such information in whole or in part, to any other party other than as required by law or other regulatory requirements.

The Tenderer shall bear all costs incurred by him in connection with the preparation and submission of his Tender Response and for finalization of the contract and the attachments thereof. ATNS will in no case be responsible for payment to the Tenderer for these costs.

The Company reserves the right to reject any or all tenders, to undertake discussions with one or more Tenderers, and to accept that tender or modified tender which in its sole judgment, will be most advantageous to the Company, price and other evaluation factors having been considered

TABLE OF CONTENTS

IMPORTANT NOTICE

1INTRODUCTION

1.1Company Background

1.2Purpose of the RFP

2RESPONSE TO THIS DOCUMENT

3GENERAL INSTRUCTIONS AND ADMINISTRATIVE REQUIREMENTS

3.1Correspondence during RFP Period

3.2Submission of Proposals

3.3Special conditions

3.4Correctness

3.5Important Notes

4TERMS

5DISCLAIMER

6WAM PROJECT BACKGROUND

7WAN Solution Design Requirements

ANNEXURE A

Section 1

1INTRODUCTION

1.1Company Background

The Air Traffic and Navigation Services (ATNS) Company of South Africa is the sole provider of air traffic management, communication, surveillance, navigation, training and associated services within South Africa. ATNS manages 10% of the world’s airspace.

Standing strong with over 1200 employees, ATNS strives to continuously provide safe airspace, orderly, expeditious and efficient management of Air Traffic Management services. The company operates at 21 aerodromes within the country, including OR Tambo, Cape Town and King Shaka International Airports. The airspace over which ATNS exercises jurisdiction covers continental Southern Africa (Two FIRs) and adjoining oceanic areas (Oceanic FIR). Beyond the coastal borders of the country this airspace extends westwards (into the Atlantic Ocean) to 10°W longitude, eastwards (into the Indian Ocean) to 75°E longitude, and southwards along these meridians of longitude to the South Pole (excluding the Mauritius FIR which extends to 45°S) as depicted in figure 1 below.

Figure 1 - Presentation of Airspace over which South African ATNS exercises jurisdiction

In the rest of the African Continent, ATNS provides amongst others the Aeronautical Satellite Communication (VSAT) networks.This service interconnects more than 33 states in Africa and The Middle East. Other services include ATS and technical training, WGS 84 surveys, airspace design, AIP documentation, billing and consultancy services.

Vision

ATNS’s Vision is to be the preferred supplier of air traffic management solutions and associated services to the African continent and selected international markets.

Mission

Our Mission is to provide safe, expeditious and efficient air traffic management solutions and associated services, whilst ensuring long-term economic, social and environmental sustainability.

Our business is driven through our embedded Values, being:

•Accountability

•Safety and customer service

•Continuous improvement and innovation

•Employee engagement and development

•Fairness and consistency

•Open and effective communication

The Air Traffic and Navigation Service Company Limited (ATNS) is a State-Owned Company (SOC), established in 1993 in terms of the ATNS Company Act (Act 45 of 1993) to provide air traffic management solutions and associated services on behalf of the State. These services accord with International Civil Aviation Organisation (ICAO) standards and recommended practices, and the South African Civil Aviation Regulations and Technical Standards. As an air navigation services provider (ANSP), ATNS is governed by the nation’s legislative and administrative framework.

ATNS is also a commercialised ANSP operating on the “user pays” principle that relies on current revenues and debt funding for its operational and capital expenditure requirements.

Our business offerings are divided into Regulated and non-regulated activities:

Regulated Business

At present 90% of ATNS’s revenue is facilitated through its regulated business:

Air navigation services and infrastructure

The principal activities of ATNS’s regulated business encompass the planning, operating and maintenance of safe and efficient air traffic management services in the airspace for which the State is responsible. Airspace infrastructure consists of the following main components:

• Communications, navigation and surveillance (CNS) infrastructure.
• Auxiliary aviation services, such as aeronautical information publications, flight procedure design and aeronautical surveys.
• Air traffic management.

ATNS’s infrastructure development is informed by user expectations and regulatory requirements at a global level; as well as the needs of the Air Traffic Management (ATM) community and new enabling technologies.

Air traffic service charges

As an Air Navigation Service Provider (ANSP), ATNS is regulated economically by the Economic Regulating Committee (RC) that is a statutory body formed and appointed by the Shareholder, the Department of Transport (DoT). The RC is empowered by the ATNS Company Act (Act 45 of 1993) to issue permission to ATNS. The permission regulates the increase in specified tariffs that ATNS can issue and lays down minimum service standards requirements for the regulated business. ATNS is, through the permission, authorised to levy air traffic service charges on users (aircraft operators) for the use of air navigation infrastructure and/or the provision of an air traffic service. The permission has a five-year life span.

Training institution

ATNS runs a successful training institution as a division within the Company, namely: the Aviation Training Academy (ATA). The ATA provides a full range of air traffic services training, technical support training and related training to delegates in South Africa and the broader African continent in the disciplines of engineering, air traffic services and management. The ATA is an ISO9001:2000 accredited institution and has international cooperation agreements in place with partners, enabling the academy to maintain mutually beneficial partnerships in the presentation and accreditation of international courses in air traffic services (ATS). The ATA is a world-renowned academy, and in both 2012 and 2013 was formally recognized as the International Air Transport Association (IATA) Worldwide Top Regional Training Partner.

Non-Regulated Business

ATNS’s non-regulated business currently contributes 10% of the Company’s revenue. The non-regulated business encompasses a long-term strategy to facilitate regional expansion through a subsidiary vehicle presently known as “ATNS International”. ATNS International will enable the Company to take a more robust and agile stance in the non-regulated business market without posing undue risks to its regulated market and Shareholder. It will also enable ATNS to enter into joint ventures and partnerships with external suppliers so that the Company can harness more valuable market opportunities and extend its regional influence and reach.

Additional information is available on ATNS website –

1.2Purpose of the RFP

ATNS invites potential service providers to provide technically detailed proposal (implying as a minimum, but not restricted to: WAN design, implementation, testing, operation, maintenance and control concepts) on a complete Wide Area Network (WAN) for the implementation of Wide Area Multilateration (WAM) surveillance technology. The potential service provider shall include as part of their proposal a logistics and support plan that clearly articulates the support that can be offered throughout the life cycle of the service.

The objective of this RFP is for ATNS to obtain a budgetary and technically detailed proposal which will address all the network requirements as per the attached WAM surveillance technology design. The desired solution is to create a harmonious and interoperable network using a standard communication link for all types of equipment and services. This will assist in making line maintenance and fault management easier.

Annexure A contains the tabulated specification of the required WAM network design solution for en-route ground stations. It also illustrates WAM surveillance network requirements and lists all the required WAM ground station network links. The information displayed for each link includes:

• Point A to WAN; as well as Point B from WAN of the communication link (with coordinates),
• Bandwidth required for the communication link, and
• The required Service Level Agreement (SLA).

2RESPONSE TO THIS DOCUMENT

Any information that the Bidder feels is necessary for clarification and additional information shall be included and referred to. The Bidder shall submit all responses, diagrams, technical documentation and drawings in the English language.

TENDERERS SHALL RESPOND IN FULL TO EACH ITEM IN THE FORMAT PROVIDED. THIS FORMAT SHALL BE FOLLOWED AS THE RESPONSE IN THE SPACE PROVIDED WILL BE THE ONLY RESPONSE USED FOR THE EVALUATION AND ASSESSMENT. NO OTHER DOCUMENTATION AND/OR RESPONSE WILL BE CONSIDERED FOR EVALUATION UNLESS SPECIFICALLY REQUESTED.

Tenderers shall ensure that the response correctly addresses the requirement stated. Responses not addressing the requirement of the specific paragraph shall be interpreted as “Not Compliant”. Tenderers shall declare compliance to each and every paragraph of this requirements volume in the column labelled “Compliance” as follows:

Abbreviation / Term / Explanation
C / Full Compliance / Confirms technical compliance to the Equipment and Requirement(s) Specification.
PC / Partial Compliance / The technical solution of the vendor only partially meets the Equipment(s) and Requirement Specification requirement.
NC / Non-Compliant / The Equipment Requirement Specification requirement cannot be complied with without specific development efforts.
Compliance Statement / (C)
Compliant / (PC)
Partially Compliant / (NC)
Non-Compliant
Score / 2 / 1 / 0

For paragraphs marked “PC” or “NC”, Tenderers shall include a statement as to the nature of the variation and may additionally supply supporting information in the space provided to demonstrate how the proposal meets the needs of ATNS.

For paragraphs marked “M”, indicates that the requirement is mandatory and proposals not compliant with the requirement shall be contacted for clarification. If the outcome of the clarification is still “NC”, the tenderer shall be disqualified for further evaluation.

2.1Functional Threshold

The bidder is encouraged to note that each requirement contains a certain weight according to its importance. The total sum of the weights is 100% and there is a set functional threshold of 80% that the bidder should meet to proceed to the next step of the adjudication process.

Section. / Weight
Capability Assessment Requirements / 10%
Project Management Requirements / 20%
Technical and Operational Requirements / 70%
Total / 100%
Overall Threshold / 80%
EVALUATION GROUP for CAPABILITY ASSESSMENT
CRITERIA GUIDELINES FOR APPLICATION WEIGHTING / EVALUATION CRITERIA / WEIGHTING
Requirement 7.1 / Non-Compliant = 0% / 3%
Partial Compliance = 1.5%
Full Compliance = 3%
Requirement 7.2 / Non-Compliant = 0% / 2%
Partial Compliance = 1.5%
Full Compliance = 3%
Requirement 7.3 / Non-Compliant = 0% / 2%
Partial Compliance = 1.5%
Full Compliance = 3%
Requirement 7.4 / Non-Compliant = 0% / 3%
Partial Compliance = 1.5%
Full Compliance = 3%
TOTAL CAPABILITY ASSESMENT SCORE / 10%
EVALUATION GROUP for PROJECT MANAGEMENT REQUIREMENTS
CRITERIA GUIDELINES FOR APPLICATION WEIGHTING / EVALUATION CRITERIA / WEIGHTING
Requirement 7.28 / Non-Compliant = 0% / 6%
Partial Compliance = 3%
Full Compliance = 6%
Requirement 7.29 / Non-Compliant = 0% / 4%
Partial Compliance = 2%
Full Compliance = 4%
Requirement 7.30 / Non-Compliant = 0% / 4%
Partial Compliance = 2.5%
Full Compliance = 5%
Requirement 7.31 / Non-Compliant = 0% / 3%
Partial Compliance = 2%
Full Compliance = 4%
Requirement 7.32 / Non-Compliant = 0% / 3%
Partial Compliance = 2%
Full Compliance = 4%
TOTAL PROJECT MANAGEMENT SCORE / 20%
EVALUATION GROUP for TECHNICAL and OPERATIONAL REQUIREMENTS
CRITERIA GUIDELINES FOR APPLICATION WEIGHTING / EVALUATION CRITERIA / WEIGHTING
Requirement 7.5 / Non-Compliant = 0% / 2%
Partial Compliance = 1%
Full Compliance = 2%
Requirement 7.6 / Non-Compliant = 0% / 2%
Partial Compliance = 1%
Full Compliance = 2%
Requirement 7.7 / Non-Compliant = 0% / 2%
Partial Compliance = 1%
Full Compliance = 2%
Requirement 7.8 / Non-Compliant = 0% / 1%
Partial Compliance = 0.5%
Full Compliance = 1%
Requirement 7.9 / Non-Compliant = 0% / 3%
Partial Compliance = 1.5%
Full Compliance = 3%
Requirement 7.10 / Non-Compliant = 0% / 2%
Partial Compliance = 1%
Full Compliance = 2%
Requirement 7.11 / Non-Compliant = 0% / 1%
Partial Compliance = 0.5%
Full Compliance = 1%
Requirement 7.12 / Non-Compliant = 0% / 2%
Partial Compliance = 1%
Full Compliance = 2%
Requirement 7.13 / Non-Compliant = 0% / 2%
Partial Compliance = 1%
Full Compliance = 2%
Requirement 7.14 / Non-Compliant = 0% / 2%
Partial Compliance = 1%
Full Compliance = 2%
Requirement 7.15 / Non-Compliant = 0% / 1%
Partial Compliance = 0.5%
Full Compliance = 1%
Requirement 7.16 / Non-Compliant = 0% / 1%
Partial Compliance = 0.5%
Full Compliance = 1%
Requirement 7.17 / Non-Compliant = 0% / 8%
Partial Compliance = 4%
Full Compliance = 8%
Requirement 7.18 / Non-Compliant = 0% / 2%
Partial Compliance = 1%
Full Compliance = 2%
Requirement 7.19 / Non-Compliant = 0% / 5%
Partial Compliance = 2.5%
Full Compliance = 5%
Requirement 7.20 / Non-Compliant = 0% / 5%
Partial Compliance = 2.5%
Full Compliance = 5%
Requirement 7.21 / Non-Compliant = 0% / 5%
Partial Compliance = 2.5%
Full Compliance = 5%
Requirement 7.22 / Non-Compliant = 0% / 5%
Partial Compliance = 2.5%
Full Compliance = 5%
Requirement 7.23 / Non-Compliant = 0% / 5%
Partial Compliance = 2.5%
Full Compliance = 5%
Requirement 7.24 / Non-Compliant = 0% / 5%
Partial Compliance = 2.5%
Full Compliance = 5%
Requirement 7.25 / Non-Compliant = 0% / 4%
Partial Compliance = 2%
Full Compliance = 4%
Requirement 7.26 / Non-compliant = 0% / 2.5%
Partial Compliance = 1.25%
Full Compliant = 2.5%
Requirement 7.27 / Non-compliant = 0% / 2.5%
Partial Compliance = 1.25%
Full Compliant = 2.5%
TOTAL TECH. AND OPS. SCORE / 70%

3GENERAL INSTRUCTIONS AND ADMINISTRATIVE REQUIREMENTS

3.1Correspondence during RFP Period

All correspondence shall be referenced as “WAM1NETWORK DESIGN SOLUTION” and may be sent by email alternatively delivered by hand to:

ATNS SOC Limited,

Eastgate Office Park, Block C,

South Boulevard Road,

Bruma,

2298

The company, however, shall not be responsible for non-receipt of any sent correspondence.

3.2Submission of Proposals

All responses shall be delivered at the address stated in below, no later than 16:00 (CAT) on the 20th of July2018. Proposals should be submitted in both hard and soft copy (CD or USB) and addressed as follows.

Project Description: WAM1 NETWORK DESIGN SOLUTION

RFP Reference Number: ATNS/HO/RFP/WAM1 NETWORK DESIGN SOLUTION/29/06/2018

Supplier Name/Company Name:

Attention: Matimu Masingi, Tel: (011) 607 1000, email:

Printed and bound documents for the response, 1 (one) original, 1 (one) hard copy of original document and 1 (one) electronic copy (on Disk or Memory Stick) in PDF format are required (delivered to the reception). Proposals forwarded by telegram, telex, facsimile, e-mail or similar medium will be considered.

Proposals are to be submitted at the tender box, Reception, Ground floor, ATNS, Eastgate Office Park, Block C, South Boulevard Road, Bruma, South Africa.

3.3Special conditions

• This is an RFP to assist ATNS in developing a viable surveillance network solution.
• Potential supplier is welcome to suggest more information to enhance the solution.

3.4Correctness

• While every effort has been made to provide comprehensive and accurate background information, requirements and specifications, bidders must form their own conclusions about the solutions needed to meet the requirements set out in this RFP.

3.5Important Notes

• ATNS reserves the right not to proceed with any further engagement on the requirements presented.

3.6Compulsory Briefing Session

• Bidders are encouraged to take note that there will be a compulsory briefing session pertaining to the WAM1 NETWORK DESIGN SOLUTION tender. The objective of the briefing session is to further clarify and provide substantiation on the requirements as well as the adjudication process. The details of the briefing session are as follows:

Date: 29May 2018

Time: 11:00-13:00 (CAT)

Venue:O.R. Tambo International Airport, ATNS Operational Complex Gate 14, Bonaero Drive, Bonaero Park, Johannesburg, South Africa

Boardroom: Maluti

3.7Financial Proposal Breakdown

• Bidders shall provide separate price breakdown for the WAM1 NETWORK DESIGN SOLUTION deployment costs as well as Service Level Agreement (SLA) costs in a tabular formatfor each site as listed in Annexure

4TERMS

Whilst ATNS have taken every reasonable step to ensure the accuracy of this brief, the Company accepts no liability in relation to the accuracy of any representation made. ATNS reserves the right to vary the scope and terms as described in this document although variation is not anticipated at this time. All information in this document and associated responses is Confidential.All designs and documentation will be the property of ATNS after contract signature.