Agenda Item 7
APPOINTMENT OF CHIEF FINANCE OFFICER TO INTEGRATION JOINT BOARD
1. Purpose of Report
This report presents the Integration Joint Board (IJB) with the information it requires to appoint to the post of Chief Finance Officer to the IJB.
2. Recommendations
Board Members are asked to: -
2.1 note the clause within the Integration Scheme setting out the role of Chief Finance Officer;
2.2 note the recomendations of Dumfries and Galloway Council Chief Executive and the NHS Board Chief Executive in respect of the appointment of the Chief Finance Officer; and
2.3 agree to appoint the NHS Finance Director (Katy Lewis) to the post of Chief Finance Officer to the IJB.
3. Considerations
3.1.1 The role of the Chief Finance Officer to the IJB is set out in clause 8 of the Integration Scheme between NHS Dumfries and Galloway and Dumfries and Galloway Council as detailed below: -
3.1.2 “Managing Financial Performance
3.1.3 A Chief Finance Officer will be appointed to by the IJB.
3.1.4 The IJB Chief Finance Officer will establish a process of regular in year reporting and forecasting to provide the Chief Officer with management accounts for both arms of the operational budget and for the IJB as a whole.
3.1.5 The Chief Finance Officer will provide the Chief Officer with financial advice for the respective operational budgets.
3.1.6 The preparation of financial reports will be produced as part of the financial performance structure provided to the IJB. Reports will initially be produced on a quarterly basis and the content and frequency will be agreed with the IJB. The reports will set out information on actual expenditure and budget for the year to date and forecast outturn against budget together with explanations of significant variances and details of actions required. These reports will also set out progress with achievement of any budgetary savings.
3.1.7 The IJB will receive financial management support from the Chief Finance Officer.
3.1.8 Initially, the consolidation of financial information for the IJB will take place outwith the core financial ledgers.
3.1.9Financial advice and support will be provided to the Chief Officer by the Chief Finance Officer of the IJB, supported by the finance staff who currently support the operational budgets for delegated functions.
3.1.10 Services for processing transactions for the delegated functions (e.g. payment of suppliers, payment of staff, raising invoices) will also continue to be provided to the IJB by the Parties.
3.1.11 The responsibility for preparing the Annual Accounts of the IJB will reside with the Chief Finance Officer of the IJB, who will also be responsible for agreeing a timetable for the preparation of the Annual Accounts in conjunction with the Director of Finance of NHS Dumfries and Galloway and the Head of Finance of the Council. The Chief Finance Officer will also be responsible for the financial planning input to the Strategic Plan.
Prior to 31 January each year the Chief Finance Officer of the IJB will agree with the Head of Finance of the Council, and the Director of Finance of NHS Dumfries and Galloway, a procedure and timetable for the coming financial year end for reconciling payments and agreeing any balances.
3.1.12The Parties will allocate a share of the corporate overhead costs (matched by a corresponding budget allocation) to the IJB at the end of the financial year in order to comply with Local Authority accounting regulations”.
3.2 The Chief Executives of both the NHS Board and the Council are in agreement with the appointment ofthe Finance Director NHS, Katy Lewis,to the post of Chief Finance Officer to the IJB. This reflects the decisions taken by both Parties in approving the Integration Scheme and the considerations through that process on suitable financial leadership and management arrangements for future health and social care services in Dumfries and Galloway.
3.3 The IJB is recommended to approve the appointment of Katy Lewis, Director of Finance, NHS to the post of Chief Finance Officer, IJB with immediate effect.
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4. Governance Assurance
This is a procedural report and all appropriate consultation has been undertaken.
5. Impact Assessment
As this report does not propose a change in policy/strategy/plan/project, it is not necessary to complete an Impact Assessment.
Author(s)
NAME / DESIGNATION / CONTACT DETAILSPaul Clarkin / Head of OD, HR and Assets
Dumfries and Galloway Council /
add in tel no
Caroline Sharp / Workforce Director
NHS Dumfries and Galloway / caroline.
add in tel no
Approved by
NAME / DESIGNATIONGavin Stevenson / Chief Executive
Dumfries and Galloway Council
Jeff Ace / Chief Executive
NHS Dumfries and Galloway
Appendices – 0
Background Papers
D&G Council 26 June 2014, Item 7 - Integration of Health and Social Care http://egenda.dumgal.gov.uk/aksdumgal/users/public/admin/kab12.pl?cmte=COU&meet=130&arc=71
NHS Board 4 August 2014, Item 95 - Health and Social Care Integration
http://www.nhsdg.scot.nhs.uk/About_Us/NHS_Board_Papers_and_Reports/2014/140804_NHS_Board_Papers.pdf