Readiness Checklist for Language Training Providers
Region______
Priority: / 1. Got to do / 2. Ought to do / 3. Nice to do/ Priority (1,2, 3) / Government or Other Support /
General
Brief key staff in organization about CLARS (senior management, HR, etc.)
Establish procedures for communication between LTP and CLARS
Assess equipment needs for computers and equipment (e.g., computers, printing, faxes, internet connection, etc.) at central and satellite sites
Acquire equipment as needed
Work with your Employee Services -- and CIC project officers if applicable -- to develop staffing plan including new job descriptions and changing roles
Develop training plan for all functions (e.g. HARTs and Protocols 1,2, 7)
Ensure program staff (frontline, administrative, instructors, assessors, etc.) have understanding of purpose and vision of CLARS
Communicate operational plan to program staff
Train staff in HARTs according to staffing plan
Build understanding of CLARS with current partners in language training delivery
Migrate/input existing learners into HARTs (for ESL only)
If you have a learner database: Migrate LTP’s existing ESL learner data into HARTs.
If you do not have a learner database: Develop staffing plan for data entry and enter existing learners in HARTs
Ensure all learners have benchmarks for all 4 skills as per Placement Guidelines criteria
Train all staff on Placement Guidelines
Course Profiles
Ensure all classes have CLB levels (single or range)
Adjust course levels CLB if needed
Align course descriptors with HARTs terminology
Inform Project Officer of course name changes
Complete Course Information Template for each course.
- Enter (submit) course information into HARTs
- To activate course:
o If federally funded, follow course approval process established for federal program courses
o If provincially funded, contact HARTs helpdesk to complete activation process.
- Check on HARTs to make sure course has been activated in order to start registering learners
Administration
Develop procedure for intake/attendance/ promotion/ withdrawal at sites with systems and support staff
Develop procedure for intake/attendance/promotion/ withdrawal at sites without systems and support staff
Develop procedure for giving instructor intake/needs assessment information
Develop process for itinerant assessment with CLARS centre (if applicable)
Develop procedure and process for fee-payer intake (if applicable)
Develop (if not already established) individual best practices/procedures to address learner absence
Language Training – In the classroom
Ensure learners are correctly placed in classes according to new placement guidelines
Ensure instructors are trained in CLBs and Placement Guidelines. Provide recalibration training as needed.
Develop internal procedures to address placement disputes
Ensure procedures are in place for formative assessment according to CCLB standards training
Develop procedures and paperwork for promotion to next class (at site or at new site)
Develop procedure to provide pathway for promotion in sites where there is no class or no next level to progress learner to.
Other Considerations
CLARS Orientation Workshops, Spring 2012 3