ART SHOW / 2016 LOCAL14 Show Instructions for Guest Artists
SHOW LOCATION: / Left Bank Annex, 101 North Weidler St., Portland, OR 97221
SHOW DATES and HOURS: / Thursday, September 29th 6pm - 9 pm Opening Reception
Friday, September 30th 10am - 7pm
Saturday, October 1st 10am - 5pm
Sunday, October 2nd 10am - 5pm
WORK SHIFT SIGN UP: Guests work 6 hours, Members work 12 hours
You will sign up to work at certain times but not for specific jobs. Specific jobs will be assigned at the show as needed.
If you were not able sign up for your required work shifts at the Kick-Off Dinner/Pre-Show Meeting on September 6th, please contact Susan Frohnmayer () to schedule your work shifts. Jewelers have special work-shift requirements that will be explained by Deb Steele ( ).
DELIVERY and PICK-UP OF ARTWORK:
In our new location, the parking lot is small and access to the upper level of the building is limited to Thursday. We must follow a tight schedule for load-in and set-up this year, so please follow instructions carefully and arrive on time.
Specific load-in and set-up details will follow in a separate document.
If you have an insurmountable delivery problem, contact Greta Schneider at ).
On load-in/ set-up days, her cell phone number is 503-939-9398.
Please remove any unsold artwork on Sunday, October 2nd after 5:00 pm. Please read your contract carefully regarding unsold inventory. A storage fee will be charged for any work left behind.
CONSIGNMENT AGREEMENT and INVENTORY LISTS ARE DUE AT CHECK-IN:
· Read and sign the Guest Artist CONSIGNMENT AGREEMENT and retain a copy for your files.
· Complete the INVENTORY LIST(s) according to attached guidelines. (template available)
· Deliver both CONSIGNMENT AGREEMENT and INVENTORY LISTS (s) with your work on setup day.
LOCAL 14 will not accept artwork without your signed Consignment Agreement and Inventory Lists.
INVENTORY LISTS, PRICE TAG LABELS AND JEWELER RECEIPT BOOKS
Detailed instructions are provided in the Guidelines for Inventory Lists and Price Tag Labels or the Guidelines for Jeweler Inventory Lists and Receipt Books
Please read and follow these guidelines carefully so that you may receive accurate credit for your sales.
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ARTWORK CRITERIA:
All artwork must be original and executed within the past 18 months and not previously shown in a LOCAL14 event. If a guest has participated in a previous LOCAL 14 show, work can be of similar design but newly made. All work must be for sale. Work must be of the same medium and quality as represented at the jury. Art that appears substantially inferior to juried work or which violates copyright laws will be removed from display. Also, any work that appears to need repair will not be shown. We will contact you to resolve the situation.
SET-UP AND DISPLAY:
Hanging and display are at the discretion of the Set-Up Committee both before and during the show. Because our show is not a typical booth show, it is important for all individuals to be flexible for the overall presentation of the artwork. Every attempt will be made to present each artist's work in the best way possible.
LOCAL 14 reserves the right to use only portions of the display apparatus submitted on the Display Review Form. While every effort will be made to display artists' work on their own apparatus, the committee reserves the right to display any artwork on any apparatus for the benefit of the show as a whole with the goal of mounting a varied and balanced show.
Individual artists may not use their own signs. LOCAL 14 will provide name cards and cardholders for display of personal business cards.
2D ARTISTS (anyone with artwork on the wall)
In addition to the above guidelines, please read and follow instructions in the Guidelines for 2D Artwork.
It outlines requirements and restrictions for displaying original artwork and reproductions along with detailed instructions for preparing your pieces for hanging, Show Cards, Purchaser Index Cards, etc.
BACK-STOCK and ADDING PIECES DURING THE SHOW:
While larger than our previous venue, the Left Bank Annex still cannot provide everyone all of the display space they would like. LOCAL 14 makes every effort to show members’ and guests’ work effectively within the available space. Extra work will be stored and replenished as space opens up during the show. Please label your back-stock boxes with your last name on all sides and on the top. They will be placed in alphabetical order in the back-stock room.
Additional work may be accepted during the show to replace work that has been sold. Check in with a member of the Set-Up committee to assist in placing pieces for you. Add new items to your inventory lists in the bookkeeping office.
OPTIONAL ITEMS:
· Purchaser’s Index Card(s): According to OR state law, you are entitled to purchaser information on sales of items over $100. If you want this information, complete and attach a Purchaser Index Card for each appropriate item. You do not need to fill out these cards if you do not want this information. A template is available.
· Business cards. Bring enough to last the weekend. At the check-in desk, there will be a box in which to place your business cards in alphabetical order for easy re-stocking. Card holders will be provided for you.
· A guest book & pen to be placed near your artwork.
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· An artist statement including your photo and information about you, your creative inspiration and/or technical processes. Limit size to a partial sheet, if possible, so it does not interfere with you artwork. Statements will be hung next to 2D artwork. Other artists should consider a small easel or other ways to place a statement on shelves, gridwall or other display racks.
· Postcards for your future shows to be placed on the table in the cash/credit room.
FINANCIAL INFORMATION:
On all guest artist sales, LOCAL 14 will deduct a 25% commission plus credit card processing fees. Your proceeds will be mailed to you along with your show deposit no later than 30 days after the show.
All sales are processed through LOCAL 14 cashiers. No price changes are allowed during the Art Show. Local 14 does not issue commission refunds on merchandise returned (for whatever reason) to the artist after the show has closed. In that case, the artist should make adjustments with the client.
All artists who make sales within 30 days of the LOCAL 14 show as a direct result of artwork seen at the show shall pay LOCAL 14 the required commission, the same as if the work was actually sold at the show.
LIABILITY:
LOCAL 14 will use the highest degree of care concerning the works of art in its possession. Per contract, the artist agrees that works of art are not in LOCAL 14's possession during delivery to or removal from the Left Bank Annex by the artist. LOCAL 14 takes great care to protect artwork from the time it is delivered until it is picked up after the show. Despite such care and our insurance for major loss or damage, LOCAL 14 does not guarantee artwork against every loss, damage or destruction. Artists are urged to carry their own insurance. If for any reason LOCAL 14 should be found liable for loss or damage, the amount paid to the artist shall be the sales price as listed on the artist’s inventory list less the normal 25% commission.
For more information or clarification of show instructions, please contact LOCAL 14 Guest Artist Liaisons:
· Bonnie Garlington and Elaine Tan &
Member representative who may be able to assist you with questions specific to your medium:
· Greta Schneider: Set-Up Committee Chair ()
· Molly Reeves: 2D Art on the Wall ()
· Deb Steele: Jewelry ()
· Paulina Brie Kreibel: Wearables ()
· Leslee Burtt and Sandy Visse: 3D art ( or )