Supply and Delivery of Desktop Laptop Computers to the PGIS

Procurement No: PGIS/AD3/QU/2014/47

INVITATION FOR BIDS

Supply and Delivery of Desktop Laptop Computers to the PGIS

The Postgraduate Institute of Science (PGIS) invites you to submit the most competitive quotation for the supply & delivery of items listed in Annex A & B.

You are required to provide a commentary of compliance with specifications against each item in Annex A & B, “Schedule of Requirements and Bidders' Response to Specifications.”

Bid Price

a)The prices shall be given in Annex B, Price Schedule. Corrections, if any, shall be made by crossing out, initialing, dating and re writing.

b)Prices for goods supplied shall include all duties, sale and other taxes already paid or payable on the finish product, raw materials and components. However, VAT shall be indicated separately in the space given. The prices shall also include the transport cost to the place of delivery mentioned under schedule of requirements, cost of installation, and other associated cost whatsoever.

c)The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account.

4.Each bidder shall submit only one quotation. Quotation shall be submitted in writing.

5.Only duly filled annexure given with this document are accepted. Any altered/ modified/ re-created annexure will be rejected.

6. Validity of Quotation

The quotation should be valid for at least 60 days from the date of closing of bids. All prices shall be firm and shall not be subject to any price variation including the effect of fluctuation of exchange rates and government fiscal levy amendments within the validity period of the quotation.

7.Evaluation of Quotations

The Purchaser will evaluate and compare the quotations determined to be substantially responsive i.e. which:

(a) Are properly filled and signed; and

(b) Confirm to the terms and conditions, and specifications.

8. Award of Contract

The Postgraduate Institute of Science will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated price.

8.1Notwithstanding the above, the Postgraduate Institute of Science reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.

1.2The bidder whose bid is accepted will be notified of the award of contract by the Postgraduate Institute of Science prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the purchase order.

1.3The Purchaser reserves the right to award the full quantity, part thereof, award more quantity or reject purchasing any item at its own discretion.

9.Delivery & Liquidated Damages

The supplier should deliver the items to Postgraduate Institute of Science within 06 weeks from the date of official purchasing order. Liquidated Damages will be charged at 1% per day subject to a maximum of 10% of the initial contract value.

10.Payment

Payment shall be made after delivery of items on the submission of documents for payments.

11.If tenderers are registered for the purpose of VAT, they should indicate the amount of VAT claimed separately in the bidding documents, in addition to the net value of the tender along with the VAT Registration Number. Declaration of VAT registration Number is a mandatory requirement for determination of tenders and any tenderer who do not declare his/her VAT Registration number will be liable for rejection of the tender.

12. Further information may be obtained from the Senior Assistant Registrar/ Administration over the Telephone No. 0812394782

13.Sealed bids may be dispatched either by registered post to Senior Assistant Registrar, Postgraduate Institute of Science (PGIS), P.O. Box 25, Peradeniya or deposited in the Tender Box kept at the office of the Senior Assistant Registrar not later than 3.00 pm on 20.10.2014. Late submission will be rejected. Please mark “Supply and Delivery of LaptopComputers to the PGIS” on the top left hand corner of the envelope.

Date: 29/ 09 /2014

Chairman

Departmental Procurement Committee(Minor)

Postgraduate Institute of Science (PGIS)

P.O. Box 25, ,

Peradeniya

Annex – A

SCHEDULE OF REQUIREMENTS AND BIDDERS RESPONSE TO SPECIFICATIONS

LAPTOP COMPUTERS

No / Required Specifications / Conformity / If No or Not Applicable,
Bidders Response / Unit Price / VAT / Total price for the Required Qty with VAT
Yes / No
01. / Make / Please Specify
manufacturing
02. / Model / Please Specify
03. / Country of Origin / Please Specify
04. / Processor / 4th Generation Intel® Core™ i7
4500U processor or better
05. / Memory / 8GB (DDR3 1600MHz)
06. / Chipset / Integrated in CPU
07. / Hard Disk Drive / Minimum of 1TB
08. / Display / 15.6” diagonal HD
Resolution: 1366 X 768
09. / Graphics / Integrated Intel HD Graphics
minimum 2 GB
10. / Network Interface / 10/100/1000 Mbps Ethernet
11. / Wireless Connections / WiFi Connection
Built in Bluetooth
12. / Audio/Video / Integrated HD Audio support,
Integrated Stereo Speakers, Integrated Microphone,Integrated HD Webcam
13. / Optical Drive / DVD RW
14. / Input Devices / Full-sized keyboard, Touchpad with scroll zone,
15. / I/O Ports / 1 USB 2.0 port, 2 USB 3.0 ports , VGA, Microphone in, Headphone/Line out, Power Connector, RJ-45, Card Reader(SD, SDHC, MS, MS Pro), Kensington lock slot
16. / Expansion Slots / Multi-Media Reader Slot supporting SD, SDHC, SDXC, MMC, MMC+
17. / Battery /Adapter / Lithium-Ion Battery (>2600 mAh)
Adapter supporting 230V/50Hz
18. / Other / Recovery/OS/Driver CDs, Original Carrying Case of the Same Brand
19. / Manufacturer should have 10 years experience manufacturing the same brand. (must attach proof)
Vendor Should have minimum 08 years experience selling the quoted brand in the market (must attach proof ).
Manufacturer’s Authorization Letter must be attached.
20. / Warranty / Preferably Two Years (minimum 1 year) Comprehensive Manufacture Warranty

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Official Seal & Date

The signature of the Tenderer

PRICE SCHEDULE

Supply and Delivery of Laptop Computers

We agree to supply, deliver & install above item in accordance with the technical specifications for a total contract price of Rupees……………………………………………………..(amountin figures) …...... (amount in words) within the period specified in the Invitation for Quotations.

We also confirm that the warranty/guarantee specified shall apply to the offered goods.

…………………………. ……………………………..………………………

Signature & official seal

of the Bidder Name of the Bidder Date

VAT Registration Number: ………………………………………

Income Tax File Number : ……………………………………….