Dated: 06-01-2012
File No.:IG/SED/Estt./21/11
INDIRA GANDHI NATIONAL OPEN UNIVERSITY
(Student Evaluation Division)
Maidan Garhi, New Delhi - 110068
TENDER FORM
FOR
“SUPPLY OF
PRE-PRINTED
CONFIDENTIAL
COMPUTER STAIONERY “
Last date for submission of Quotation : 30-01-2012 Time 3.00P.M
Date of Opening of Quotation :
Time : 30-01-2012 Time 3.30 PM
Venue : IGNOU, SE Division
Block No. 3, Room No.22,
Maidan Garhi,
New Delhi-110068
Cost of the Tender Form : Rs. 500/-
INDIRA GANDHI NATIONAL OPEN UNIVERSITY
Student Evaluation Division
Maidan Garhi, New Delhi – 110068
No.IG/SED/Estt./21/11
Dated: 06-01-2012
To
______
______
______
TENDER DOCUMENT FOR PRE-PRINTED CONFIDENTIAL COMPUTER STATIONERY FOR GRADE CARDS/ CERIFICATE & INTIMATION SLIPS
Sealed tender are invited from manufactures/ authorized dealers having vast experience of supply of pre-printed confidential computer stationery as per specifications given in the enclosed format at Annexure-I
1. The instructions to the Tenderers with regard to submission of the Tender have been elaborated at Annexure-I I and which may be adhered to so as to avoid rejection of the Tender.
2. The general “Terms and conditions” of the contract are given at Annexure-III. These terms and conditions will be applicable for award as well as completion of the contract.
3. The University shall be under no obligation to accept the lowest tender and reserve the right of acceptance of the whole are any part of the tender or portion of the quantity offered and the tenderers shall supply the same at the rates quoted .
4. The tenderer will have to give an undertaking that the confidential stationery covered under this tender will only be supplied to University and will not be misutilised in any manner. In case any misuse is noticed at any stage, the contractor shall be solely responsible for the same.
5. The tenderer shall be required to submit refundable Bid Security of Rs. 36,000/-( Rupees Thirty Six Thousand only) with the tender in the in form of demand draft or bank guarantee, drawn in favour of INDIRA GANDHI NATIONAL OPEN UNIVERSITY.
6. In the case of successful tenders, the Bid Security of Rs. 36,000/-( Rupees Thirty Six Thousand only) would be adjusted against the Performance Security Deposit for proper and timely performance of the contract. The Performance Security will be Rs. 1,20,000/- ( Rupees One Lakhs Twenty Thousand only).
The Bid Security deposit shall be refunded without any interest thereon after expiry of the final bid validity and latest on or before the 30th day after the award of the contract. In case of failure to comply with the supply order, performance security shall stand forfeited or utilized to meet expenditure by purchasing from other sources. The Bid Security of the successful tenderer shall be refunded after the receipt of the performance security.
7. If the supplies are not made within the stipulated period and the time is not extended, the supplier will be liable to pay compensation equal to one per cent of such small amount of the total amount of contract as the University may decide for every day on the quantity unsuppliede, provided that the entire amount of compensation shall not exceed 10% of the total amount of the contract. In addition, the University reserve the right to cancel the order at the supplier’s risk and cost. In case of any dispute arising out of the contract, the matter will be placed before the Vice-Chancellor of the University of the University and his decision shall be final & Binding on the supplier.
Registrar(SED)
IGNOU, MAIDAN GARHI
NEW DELHI-110068
ANNEXURE -I
INDIRA GANDHI NATIONAL OPEN UNIVERSITY
Student Evaluation Division
Maidan Garhi, New Delhi – 110 068
FINANCIAL BID
TENDER FOR SUPPLY OF PRE-PRINTEDCONFIDENTIAL COMPUTER STATIONERY
QUOTATION FORM
Sl. / Description Size / Rate per thousand sheetsUpto
5000 / 5001-10000 / 10001-50000 / 50001-10000 / >100000
1. / Grade Card/ Marks sheet etc. in single colour to be printed on both side with security check background printed in light colour on 106 GSM Lucky Parchment Paper
(1 Sheet= 9.5” x 12” x 1)
2. / Grade Card/ Marks sheet etc. in single colour, single side printing with security check background printed printed in light colour on 106 GSM Lucky Parchment Paper
(1 Sheet= 9.5” x 12” x 1)
3. / Award Blank in single colour to be printed on single side on 106 GSM Lucky Parchment Paper
(1 Sheet= 9.5” x 12” x 1)
4. / Examination intimation slip to be printed in single colour on both sides on 160 GSM tag board
(1 Sheet = 15 x 12 x 4)
5. / Examination Result Intimation cards to be printed in single on both sides on 160 GSM tag board.
(1 sheet = 12 x 6 x 2)
6. / Provisional Certificates to be printed in single colour, single side on 160 GSM Lucky Parchment Paper
(1 sheet = 12 x 6 x 2)
7. / Intimation Cards regarding Change of Address/ Study Centre. Double side printing on 160 GSM tag board paper
(1 sheet= 12 x 12 x6)
8. / Serial numbering charges, if any.
9. / Sales tax/VAT if any.
10. / Central excise duty, if any
Supply schedule from the date of award of contract ……………………………………………………………………………………..
Signature ______
Name of the Authorised Signatory______
Designation______
Address & Seal of the firm______
Dated:______
Note: The rates should be FOB IGNOU stores at Maidan Garhi, New Delhi
ANNEXURE – 1A
TECHNICAL BID
DETAILS OF EXPERIENCE IN THE FIELD OF
TENDER FOR PRE-PRINTED CONFIDENTIAL COMPUTER STATIONERY
Sl. No. / Name of the Organization / Quantity Supplied(Attach copy of orders) / Time taken for completing the work
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Signature of Tenderer :…………………………
Name of Tenderer: ……………………………
Seal with address of the company :……………
Dated :…………………….
ANNEXURE – II
INSTRUCTION OF TENDERERS
1. Tenders should be sent in double sealed envelopes superscribing “TENDER FOR PRE-PRINTED CONFIDENTIAL COMPUTER STATIONERY” and the due date of opening. Only one tender should be sent in each envelope. Technical Bid and Financial Bid should be put up in separate sealed envelope and both the envelopes containing Technical Bid and Financial Bids be placed in one sealed cover envelop. Financial Bid will be opened only for Technically qualified Tenderers.
2. 2.1 The tender should be accompanied by a Bid Security (Earnest Money Deposit) of Rs.36,000/- (Rupees Thirty Six Thousand only) in favour of the “Indira Gandhi National Open University” by way of a Demand Draft payable at New Delhi – 110 068. Please note that the Bid Security (EMD) will not be accepted by cheque, in cash, by money order or Bank Guarnatee.
2.2 The tenders not accompanied by Bid Security (Earnest Money Deposit) will not be considered.
2.3 No interest will be payable on Bid Security (EMD). The Bid Security (EMD) will be refunded to the unsuccessful tenderer(s) on application, after intimation of rejection of tender.
2.4 Bid Security (EMD) will be forfeited if the tenderer withdraws his tender after the date of opening of tender and/or alters the rates and terms of the contract.
2.5 Late tenders will not be considered.
2.7 Conditional tenders will be summarily rejected.
3. Form of organisation, whether partnership or proprietory or Limited Company must be clearly mentioned in the tender. If partnership firm, the names & addresses of the partners and if Limited Co., the names and addresses of the Directors and Registration Number may be expressly stated.
4. No Sales Tax and/or other forms ‘C’ or ‘D’ are issued by the University.
5. Rates quoted should be valid for one year from the date of award of contract.
6. Prices are required to be quoted according to the units indicated in the annexed tender form when quotations are given in terms of units other than those specified in the tender form, relationship between the two sets of units must be established by enclosing documentary evidence/proof.
7. Preference will be given to those tenderers offering supplies from ready stocks and on the basis of F.O.R. destination/delivery at IGNOU, Maidan Garhi, New Delhi – 110 068.
8. 8.1 All available technical literature catalogues and other data in support of the specification and details of items should be furnished along with the offer.
8.2 Samples, if called for should be submitted free of all charges by the tenderers and the purchaser shall not be responsible for any loss or damage there of due to any reason whatsoever. In the event of non-acceptance of tender the tenderer will have to remove the samples at his own expenses.
8.3 Approximate net and gross weight of the paper offered shall be indicated in your offer. If dimensional details are available, the same should also be indicated in your offer.
8.4 Specifications: Stores offered should strictly conform to our specifications. Deviations, if any, should be clearly indicated by the tenderer in their quotation. The tenderer should also indicate the Make/Type number of the stores offered and provide catalogues, technical /literature and samples, wherever necessary, along with the quotations. Test certificate wherever necessary should be forwarded along with quotations. And later with the supplies in case of acceptance. Whenever options are called for in our specifications, the tenderer should address all such options wherever specifically mentioned by us, the tenderer could suggest changes to specifications giving appropriate reasons for the same.
9. 9.1 The purchase shall be under no obligation to accept the lowest or any tender or reserve the right of acceptance of the whole or any part of the tender or portion of the quantity offered, and the tenderer shall accept the same at the rates quoted.
9.2 The University reserves in itself the right to decrease or increase the quantity to be procured based on actual
requirement.
10. Corrections, if any, in the tender document, must be attested. All amounts shall be indicated both in words as well as in figures. Where there is difference between amounts quoted in words and figure, amount quoted in words shall prevail.
11. The tenderers should supply along with his tender the name of his bankers as well as the latest income tax clearance certificate duly countersigned by the income tax officer of the circle concerned under the seal of his office, if required by the University.
12. The University reserves in itself the right to increase or decrease the quantity or order based on actual
Requirement.
13. The authority of the person signing the tender called for , should be produced
14. The validity of the contract will be for a period of 12 months from the date of award of the contract, which can be extended with the approval of the Competent Authority if mutually agreed upon between the University and the tenderer.
15. SIGNING OF TENDER:
The tender is liable to be ignored if complete information is not given therein or if the particulars and data (if any)
Asked for in the schedule to tender are not filled in. Particular attention must be paid to the delivery dates and
time in this respect is the essence of the contract and also to be general conditions of contract as the would be
governed by those terms and conditions.
Individual signing the tender or other documents connected with a contract must specify whether he sign as :
i) A ‘sole proprietor’ of the concern or constituted attorney of such proprietor.
ii) A partner of the firm if it be a partnership firm, in which case he must have authority to execute contracts on behalf of the firm and to refer to arbitration disputes concerning the business of the partnership either by virtue of the partnership agreement or a power of attorney duly executed by the partners of the firm.
iii) Director or a principal officer duly authorised by the Board of Director of the Company, if it is a company.
N.B.
1. In case of (ii) a copy of the partnership agreement or general power of attorney; in either case attested by a Notary Public, should be furnished unless the same has been previously furnished to this University or any affidavit on stamped paper duly sworn of affirmed by all the partners admitted execution of the partnership agreement of the general power of attorney should be furnished. The attested copy of the certificate or registration of firm should be attached along with the tender papers.
2. In the case of partnership firms, where no authority to refer disputes concerning the business of the partnership has been confirmed on any partner, the tender and all other related documents must be signed by all the partners of the firms.
3. A person signing the tender form or any documents forming part of the tender contract on behalf of another shall be deemed to be a warranty that he has authority to sign it, on enquiry, if it appears that the person signing had no authority, University will have the right to cancel the contract and hold the signatory liable for all cost, consequences and damages.
4. Each page of the tender documents should be singed by the tenderer.
16. The firms which are registered with National Small Industries Corporation (NSIC) are required to submit the tender
cost along with their tender document. The same rules are also applicable in the case of firms registered with Central
Purchase Organization or the concerned Ministry or department.
17. Canvassing in any from will disqualify the tenderer for the present tender or may be in future too.
ANNEXURE – III
TERMS AND CONDITIONS OF THE CONTRACT
1. DEFINITIONS :
a) The term ‘University’ shall mean the Registrar of the Indira Gandhi National Open University or his successors or assignees.
b) The term ‘Contractors’ shall mean, the person, firm or Company with whom or with which the order for the Supply or stores is placed and shall be deemed to include the Contractor’s successors, representatives, heirs, executors and administrators unless excluded by the contract.
c) The term ‘Purchase Order’ shall mean, the communication signed on behalf of the Purchaser by an officer duly authorised intimating the supply order on behalf of the University on the terms and conditions mentioned or referred to in the said communication accepting the tendering and also the formula for any such variations.