MOOR HALL SCHOOL EXTENDED SCHOOL POLICY

This policy covers the operation of care and activities provided by the school outside of the school day. In September 2010 Moorhens and our After School Clubs were brought under one umbrella, known as ‘Moor Hall School Extended School Club.’

The aim of our Extended Schools provision is to provide a high quality, cost effective service which offers wide opportunities for our children

Extended Schools provision will operate each day of the schools operation in three sessions:

Breakfast Session:8:00am – 8:50 am (Moorhens)

Afternoon Session 13:20pm – 4:40 pm (Moorhens and clubs)

Afternoon Session 2 4:40pm –6:00 pm (Moorhens and clubs)

The above times allow for changing, a snack and dismissal. Each club will last for 1 hour.

Pricing

  • Pre- booked morning and after school sessions- £3.50 per session.
  • Ad hoc morning and after school sessions- £4.50 per session.
  • Late collection fees (after 6pm)- £12.00 on each occasion.

A snack and a drink will be provided in each of the afternoon sessions, and breakfast will be provided for the children in the breakfast session.

At the end of the school day, children who are not collected from school by 3.30pm will be taken to Moorhens and Parents will be asked to pay the normal ad hoc sessional rate per each afternoon session taken up. The situation will be monitored, and if this occurs regularly, families will be asked to discuss the matter with the Head Teacher, for reasons of health and safety.

Parents and carers failing to collect their children before 4:40pm from Moorhens or any of the extended school clubs for afternoon session 1 will be charged the normal ad hoc sessional rate for afternoon session 2.

Parents or carers failing to collect their children before 6:00pm for the afternoon session 2 will be charged an additional £12.00.

Booking

The Registration Form must be completed for all bookings. Advanced bookings for Moorhens and clubs can be made using the Extended School Club advanced booking forms.

Bookings for clubs and advanced bookings for Moorhens must be made one half-term in advance. Bookings will only be accepted if accompanied by full payment.

Booking payments for clubs and advanced booking payments for Moorhens should be received preferably by the last Monday of each half term.

  • Flexible bookings can be made by phone as long as a sufficient deposit has been made to cover the cost. Please telephone Moorhens on (07778207295) between the hours of

8:00 ‐9:00 am and 3:00–6:00 pm.

Or, provided 24 hour notice is given, e‐mail :

  • Same day bookings must be made by 9:00 am of that day.

Moorhens will notify Parents in the event of their child/ children not securing a place in a club/ or if a club is cancelled.

Payments

All payments are required in advance of using extended school clubs. Services will not be available for use without advance payment.

Payments for Moorhens and clubs can be made by cheque, cash or Childcare Vouchers.

Booking payments for clubs and advanced booking payments for Moorhensshould be received by the last Monday of the previous half term. In the case of the autumn term, payments should be made no later than the first day back at school after the summer holiday.

Payment by Childcare Vouchers must be received by the end of the first week of term/ half term to which it relates in order to secure the £3.50 sessional rate. Otherwise sessions will be charged at the higher rate of £4.50 per session. If the voucher allowance is insufficient to cover the costs due, additional payment will be required by either cheque or cash to make up the balance.

For flexible bookings (by telephone and email)a deposit of £22.50per childis required upon the first booking. This will be used as credit against sessions (i.e. equates to 5 sessions). Once the credit is used up a further payment of £22.50 per child is required. Any of the deposit not used up at the end of the year will be carried forward, unless otherwise requested by the parent/carer.

There is no registration fee for using either Moorhens or clubs.

Cancellations

No cancellations or alterations will be accepted for advance bookings.

In the event of a club/s being cancelled by the school or extra-curricular school activities preventing the child from attending a club /Moorhens, then a full refund will be made. Refunds due of less than £9 will be carried forward, unless specifically requested by the parent / carer.

Extenuating circumstances such as extended periods of illness will be considered on a case by case basis.

We require 48 hours’ notice in the event of cancellation of flexible bookings.

Clubs may be cancelled if insufficient bookings are received to make the club financially viable.

Updated September 2016