Responsible Office:

Institutional Research & Planning

The Graduate School

Contacts:

Kristin Walker

Manager of Academic Support,

Institutional Research & Planning

Kat Empson

Assistant to the Dean,

The Graduate School

ACADEMIC PROGRAM REGISTRATION

Application Title:

Guidelines for Approval and Registration of an Extension Center

Release / Revision Date:

January 4, 2012

These guidelines apply to Cornell University:

  • Undergraduate Colleges (submit to Kristin Walker)
  • Graduate Fields (submit to Kat Empson)
  • Professional Schools (submit to Kristin Walker)

Table of Contents:

  • Summary
  • Approval and Registration Process
  • Proposal Format
  • Contacts
  • Authority

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SUMMARY:

These guidelines describe the requirements for the official approval of an Extension Centerby Cornell University and the official registration of Extension Center by the State University of New York (SUNY) and/ or the New York State Education Department (NYSED).

All Extension Centers must be reviewed and approved internally by Cornell and externally by SUNY and/or NYSED.

Extension Centersmay not be advertised on any web sites or in any other manner, or included in the Graduate School online application until they have been approved internally by Cornell and externally by SUNY and/or NYSED.

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APPROVAL AND REGISTRATION PROCESS SEQUENCE:

UNDERGRADUATE AND PROFESSIONAL / GRADUATE
1. Office of Institutional Research and Planning / 1. Dean of the Graduate School
2. Faculty Senate / 2. General Committee of the Graduate School
3. Provost / 3. Faculty Senate
4. Board of Trustees / 4. Provost
5. SUNY and/or NYSED / 5. Board of Trustees
6. Office of the University Registrar / 6. SUNY and/or NYSED
7. Office of the University Registrar

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PROPOSAL FORMAT:

The completed proposal becomes part of Cornell University’s public record.

PROPOSAL SUBMISSION DATE AND APPROVALS FOR THE NEW DEGREE PROGRAM
Date of Proposal Submission:
Signature of Undergraduate Department Chair or Director of Graduate Studies:
Signature of College or School Dean:
PROPOSAL CONTACT INFORMATION FOR THE NEW DEGREE PROGRAM
Name / Email / Phone
Department / Field:
College or School Dean:
GENERAL INFORMATION FOR THE PROPOSED EXTENSION CENTER
Address of Center:
Days and hours of operation:
Road mileage from principal campus to center:
Date when courses began or will begin to be offered at this location:
ANTICIPATED ENROLLMENTAT THE PROPOSED EXTENSION CENTER
In the last academic year / In the current academic year / Projected for next academic year
CREDIT-BEARING COURSES[1]AT THE PROPOSED EXTENSION CENTER
In the last academic year[2]: / In the current academic year / Projected for next academic year
NUMBER OF REGISTRATIONS IN CREDIT-BEARING COURSES AT THE PROPOSED EXTENSION CENTER[3]
In the last academic year: / In the current academic year / Projected for next academic year
JOINT REGISTRATION OF THE PROPOSED EXTENSION CENTER
Partner institution’s name:
Name and title of partner institution’s CEO:
Signature of partner institution’s CEO:

I. ACADEMIC INFORMATION:

Describe the facility, overall, including the number, condition, and accessibility of classrooms, faculty offices, and administrative offices at the center. If science, computer, or other courses normally requiring laboratories, studios, and/or special equipment are offered, describe the facilities provided at the center. If no such courses will be offered, please stat this. Describe how students at the center will have access to traditional and electronic library resources and describe the nature of the resources. If there is an on-site library, describe staffing for the library (number of staff and their credentials) and the library’s days and hours of operations.

II. CURRICULUM:

Provide a marked current catalog that indicates all credit courses that have been offered or are projected to be offered at the center. Provide course descriptions of any credit-bearing courses that are unique to this location. Provide a list of any credit courses that are not accepted toward the completion of any degree offered by the institution. Indicate the maximum percent of a degree or certificate program a student ay completed at the center.

III. FACULTY:

List by name, department, or division of the college, and full-time or part-time status all faculty who offer courses at the center. (Regular full-time faculty at the institution who teach at the extension center on overload are considered full-time. Full-time administrators at the institution who regularly teach at least one course per year are considered full-time faculty.)

Describe the degrees, teaching experience, and pertinent professional experience for all faculty offering courses at the center in areas in which they do not possess a graduate degree.

(Please see Table 1: Full-Time Faculty, Table 2: Part-Time Faculty, and Table 3: Faculty To Be Hired at the end of this document).

IV. ADMINISTRATION:

Describe the administrative organization of the center, noting specifically the name(s) and role(s) of the center administrator(s) and the relationships, including lines of responsibility, to the administration at the principal center. Indicate which administrators will be assigned full-time to the extension center.

Describe the admissions procedures and criteria, diagnostic testing, remediation services, and academic advising at the center.

V. PLANNING IMPLICATIONS:

If any outside funding (e.g., foundation support) is anticipated, please indicate how the costs of the center will be covered should such funds not be available. Please detail any financial arrangements with other institutions for joint operation of any center(s).

(Please see Table 4: Five-Year Estimate of Expenditures and Table 5: Five-Year Estimate of Revenues.)

VI. NEED IMPLICATIONS:

Justify, briefly but convincingly, the need for the proposed center. Indicate the population to be served. Explain why the need is not now being met by other institutions. Describe how the need will be met by establishment of the center. Describe succinctly how the need was measured or estimated. Include the methodology used in collecting and analyzing data related to need, the potential employers of students to be enrolled at the proposed center (if appropriate), and the numbers of students, or special groups of students, who may have requested establishment of the center. Explain briefly how the operation of the center will affect the proposing institution, and how the courses to be offered at the center are related to the overall mission of the institution.

VII. PROGRAMSCHEDULE

Please describe how the institution will assure that no complete programs will offered at the center on any schedule.

VIII. ABSTRACT

Prepare a one- to two-page abstract summarizing the application for the extension center. The abstract should summarize information from all of the sections of the application.

IX. TABLES REQUIRED FOR APPROVAL AND REGISTRATION OF AN EXTENSION CENTER:

TABLES REQUIRED FOR NEW DEGREE PROGRAM PROPOSALS BELOW THE DOCTORAL LEVEL
# / Title:
1 / Full-Time Faculty
2 / Part-Time Faculty
3 / Faculty to be Hired
4 / Five-Year Estimate of Expenditures
5 / Five-Year Estimate of Revenues

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ATTACHMENTS:

  1. Attach results of a faculty vote (all field faculty with voting eligibility should be polled; address the thinking behind negative votes or abstentions.
  2. Attach support letters from your college/school dean and other relevant academic and administrative staff, including related programs at Cornell that might be affected (positively or negatively) by this program change.
  3. Attach copy text for eventual publication on your college/school website and on-line application.

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CONTACTS:

To create an undergraduate or professional extension center, please contact Kristin Walker, Manager of Academic Support, Institutional Research and Planning.

To create a newgraduate extension center, please contact Kat Empson,Assistant to the Dean, Graduate School.

AUTHORITY:

  • NYSCHE, Title 8, Chapter II: Regulations of the Commissioner
  • SUNY, Office of Academic Affairs
  • NYSED, Office of College and University Evaluation

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CORNELL UNIVERSITY
APPROVAL AND REGISTRATION OF AN EXTENSION CENTER
College or School: / Date:
Program Title: / Degree:

Table 1:Full-Time Faculty

Faculty teaching at the graduate level must have an earned doctorate/terminal degree or demonstrate special competence in the field. Provide information on faculty members who are full-time at the institution and who will be teaching each course in the major field or graduate program. The application addendum for professional licensure, teacher certification, or educational leadership certification programs may provide additional directions for those types of proposals.
Faculty Member Name and Title (include and identify Program Director) / Program Courses to be Taught / Percent Time to Program / Highest and Other Applicable Earned Degrees & Disciplines (include College/University) / Additional Qualifications: list related certifications/ licenses; occupational experience; scholarly contributions, etc.
CORNELL UNIVERSITY
APPROVAL AND REGISTRATION OF AN EXTENSION CENTER
College or School: / Date:
Program Title: / Degree:

Table 2: Part-Time Faculty

Faculty teaching at the graduate level must have an earned doctorate/terminal degree or demonstrate special competence in the field. Provide information on part-time faculty members who will be teaching each course in the major field or graduate program. The application addendum for professional licensure, teacher certification, or educational leadership certification programs may provide additional directions for those types of proposals.
Faculty Member Name and Title / Program Courses to be Taught / Highest and Other Applicable Earned Degrees & Disciplines (include College/University) / Additional Qualifications: list related certifications/licenses; occupational experience; scholarly contributions, etc.
CORNELL UNIVERSITY
APPROVAL AND REGISTRATION OF AN EXTENSION CENTER
College or School: / Date:
Program Title: / Degree:

Table 3: Faculty to be Hired

If faculty must be hired, specify the number and title of new positions to be established and minimum qualifications.
Title/Rank of Position / No. of New Positions / Minimum Qualifications (including degree and discipline area) / F/T or P/T / Percent Time to Program / Expected Course Assignments / Expected Hiring Date

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CORNELL UNIVERSITY
APPROVAL AND REGISTRATION OF AN EXTENSION CENTER
College or School: / Date:
Program Title: / Degree:

Table 4: Five-Year Estimate of Expenditures

List new resources that will be engaged specifically as a result of the new program (e.g., a new faculty position or additional library resources). New resources for a given year should be carried over to the following year(s), with adjustments for inflation, if they represent a continuing cost.
New Expenditures / Year 1 / Year 2 / Year 3 / Year 4 / Year 5
Faculty Salaries
Administrative Costs
Facilities & Equipment Costs
Libraries
Other
Total all

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CORNELL UNIVERSITY
APPROVAL AND REGISTRATION OF AN EXTENSION CENTER
College or School: / Date:
Program Title: / Degree:

Table 5: Five-Year Estimate of Revenues

New Expenditures / Year 1 / Year 2 / Year 3 / Year 4 / Year 5
Tuition Income
Federal Funding
State Funding
Local Funding
Foundation Support
Other
Total all

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[1] Do not count multiple sections of a single course as separate courses.

[2] An academic year is defined as the period from September 1 of one year to August 31 of the following year.

[3] This is not a headcount of students enrolled at the proposed center but a cumulative total of enrollments in all courses at the proposed center during the academic year.