Board of Supervisors Minutes
May 3, 2005
The Tama County Board of Supervisors met at 9:30 a.m., May 3, 2005. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
Motion by Henry, Seconded by Sash to approve the minutes for the April 26th meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
Motion by Sash, Seconded by Henry to approve the Master Matrix formula for David Brezina, Section 27, Perry Township, with no objections and subject to approval by the Iowa Dept. of Natural Resources; and submit said approval to the DNR. All Voted Aye. Motion Carried.
Motion by Sash, Seconded by Henry to approve the contract with Randall Handley, Cost Advisory Services, Inc., Waukee, for cost allocation audit services for fiscal years 2005, 2006, and 2007 (for a period of 5 years to allow for 2007 reimbursements) for a fixed cost of $3,850 per fiscal year audit. All Voted Aye. Motion Carried.
Motion by Sash, Seconded by Henry to approve the following resolution accepting contracts for rehabilitating a house at 107 2nd St., Elberon, Iowa, in accordance with the Homeownership Grant through the Iowa Dept. of Economic Development:
RESOLUTION 5-3-2005A
RESOLUTION TO APPROVE THE TAMA COUNTY HOME OWNERSHIP ASSISTANCE PROGRAM CONTRACT FOR 107 2nd St., Elberon, Iowa
WHEREAS, the County of Tama was approved for a $334,840.00 Home Funds through the Iowa Department of Economic Development for home ownership assistance and rehabilitation of existing homes being purchased countywide, and
WHEREAS, the homeowner at 107 2nd St., Elberon, Iowa, is eligible for the assistance under the County of Tama Administration Plan, and
WHEREAS, Region 6 Planning Commission opened sealed bids for the rehabilitation of 107 2nd St., Elberon, Iowa, and have verified that all work will be done in accordance with program requirements.
NOW, THEREFORE BE IT RESOLVED BY THE COUNTY OF TAMA, IOWA:
Section 1: That the attached rehabilitation contract between homeowner, Jessica Holland, (107 2nd St., Elberon, Iowa), Elberon Hardware, and the County of Tama is hereby approved. All direct rehabilitation and administration costs will be paid for by non-County resources (i.e. grants and City administration fees).
Section 2: All work paid for by the County of Tama's HOME funds will be secured through a recorded mortgage.
Section 3: County approval will be subject to an appraisal showing after rehabilitation value not exceeding 95% of the area median purchase price.
Roll Call Vote: Sash, aye. Henry, aye. Vest, aye. Resolution passed and adopted this 3rd day of May 2005. Larry Vest, Chairman, Board of Supervisors. John A. Adams, County Auditor.
Motion by Sash, Seconded by Henry to approve claims for payment as presented. All Voted Aye. Motion Carried.
At 11:00 a.m., the Board met with members of the Emergency Management and E911 Boards, County Sheriff, Deb Osborn and Beth Miller, Bowman, Miller P.C., CPA auditing firm, Marshalltown, to discuss a special audit requested by the county to review expenditures for improper claims and unsupported claims for fiscal years 2002 - 2004. The audit detail was discussed and the Board requested all questions concerning the audit and subsequent investigations to be referred to the County Attorney.
Motion by Sash, Seconded by Henry to accept the special investigation audit of the Tama County Emergency Management and E-911 departments for the period January 1, 2002 though June 30, 2004, and further direct the news release to be delivered to the local newspapers. All Voted Aye. Motion Carried.
Motion by Sash, Seconded by Henry to authorize the County Attorney and County Sheriff to further investigate any legal concerns regarding improper expenses discovered in the special investigation audit in conjunction with the State Office of Attorney General and the Iowa Department of Criminal Investigation. All Voted Aye. Motion Carried.
At 11:40, the Board met with Marty Wymore, Region Six Planning Comm., to review responses from architects answering the request for qualifications prior to the selection of an architectural firm for the Tama County office building for mental health programs (CPC). The Board asked to have the firms submit more specific information on hourly rates and fee structure for architectural services. Statements of qualification were received from the following: Roseland, Mackey, Harris, Ames; Stott & Assoc., Ames; In-Vision, Waterloo; and SVPA, West Des Moines. No action taken.
Chairman Vest adjourned the meeting at 11:58 a.m.
Board of Supervisors Minutes
May 10, 2005
The Tama County Board of Supervisors met at 9:30 a.m., May 10, 2005. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
Motion by Sash, Seconded by Henry to approve the minutes for the May 3rd meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
Motion by Sash, Seconded by Henry to approve the following transfer of funds to correct a transfer:
RESOLUTION 5-10-2005A
BE IT RESOLVED, that the Tama County Board of Supervisors hereby approves the transfer of funds and authorizes the County Treasurer to transfer said funds:
$50,000 from Emergency Management Agency Fund (4000) to General Fund (0001)
To correct a transfer authorized by Resolution 7-6-2004A
(The deposition of funds will be made by warrant instead of transfer resolution.)
Roll Call Vote: Sash, aye. Vest, aye. Henry, aye. Resolution passed and adopted this 10th day of May, 2005. Larry Vest, Chairman, Tama County Board of Supervisors. John A. Adams, County Auditor.
Motion by Henry, Seconded by Sash to approve the following depository resolution:
RESOLUTION 5-10-2005B
BE IT RESOLVED, that the Tama County Board of Supervisors hereby resolves to authorize the County Treasurer to deposit county funds in the following banks and set the amount as follows:
Regions Bank (formerly Union Planters), Traer 100,000
Roll Call Vote: Sash, aye. Henry, aye. Vest, aye. Resolution passed and adopted this 10th day of May, 2005. Larry Vest, Chairman, Board of Supervisors. John A. Adams, County Auditor.
At 10:30, the Board met with Marty Wymore, Region Six Planning Comm., to review updated responses from architects answering the request for qualifications for the Tama County office building for mental health programs (CPC).
Motion by Sash, Seconded by Henry to select Roseland, Mackey, Harris, Ames $30,000; maximum cost. All Voted Aye. Motion Carried.
Motion by Henry, Seconded by Sash to approve claims for payment as presented. All Voted Aye. Motion Carried.
Chairman Vest adjourned the meeting at 10:47 a.m.
Board of Supervisors Minutes
May 17, 2005
The Tama County Board of Supervisors met at 9:30 a.m., May 17, 2005. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
Motion by Sash, Seconded by Henry to approve the minutes for the May 10th meeting. All Voted Aye. Motion Carried.
The Board received a road projects report.
At 9:45 the Board met with Harold Connolly, CPC, to review a letter from Exceptional Persons, Inc., (EPI) Waterloo, describing their intent to expand their program to include supported employment services to clients currently being served by Tama County Employment Options. The proposal would allow the current employees to opt in to the EPI expanded program.
The Board indicated their desire to have EPI begin the supported employment program on June 1, 2005. EPI would prefer the expansion to begin after August 1 or later. Mr. Connolly suggested that EPI might be able to contract with the current employees on June 1st to provide the services. This would require a longer transition for the individuals planning to work for EPI. This plan would allow the CARF accreditation to be retained by Tama County Employment Options until EPI makes arrangements to assume the program.
Motion by Henry, Seconded by Sash to approve claims for payment as presented. All Voted Aye. Motion Carried.
Chairman Vest adjourned the meeting at 10:10 a.m.
Board of Supervisors Minutes
May 24, 2005
The Tama County Board of Supervisors met at 9:30 a.m., May 24, 2005. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
Motion by Henry, Seconded by Sash to approve the minutes for the May 17th meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
Motion by Sash, Seconded by Henry to approve the 2005 Right-of-Way policy requested by Lyle Brehm, County Engineer. All Voted Aye. Motion Carried.
Motion by Henry, Seconded by Sash to approve the appointment of DalLynn Sherburne, Toledo, as medical examiner investigator as requested by Dr. Dennis Mallory, Tama County Medical Examiner. All Voted Aye. Motion Carried.
At 10:00 the Board met with Harold Connolly, CPC, to discuss a letter from Exceptional Persons, Inc., (EPI) Waterloo, concerning the plans to operate Tama County Employment Options. EPI is no longer interested in maintaining all of the local offices that Tama County has established in other counties for support employment services. In addition, EPI is not willing to commit to hiring all of the current Employment Options staff as previously discussed. This new information will bring an end to the Employment Options program but it will be replaced by similar services managed by EPI from a central office.
Motion by Sash, Seconded by Henry to approve claims for payment as presented. All Voted Aye. Motion Carried.
The Board received a livestock construction permit application and manure management plan for an expansion of Central Iowa Pork, Inc., for an addition of 640 hogs to the hog confinement operation in Section 32, Carroll Township. The expansion requires implementation of the State MATRIX system for construction permits from the Dept. of Natural Resources. The Board will publish notice of the proposed expansion as required.
Chairman Vest adjourned the meeting at 11:00 a.m.
Board of Supervisors Minutes
May 31, 2005
The Tama County Board of Supervisors met at 9:30 a.m., May 31, 2005. Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Keith Sash; and 3rd District Supervisor, Patrick Henry.
Motion by Sash, Seconded by Henry to approve the minutes for the May 24th meeting. All Voted Aye. Motion Carried.
At 9:30, the Board met with Lyle Brehm, County Engineer, to receive a road projects report.
Motion by Sash, Seconded by Henry to approve the following Resolution to set Drainage District levy rates:
RESOLUTION 5-31-2005A
BE IT RESOLVED that the Tama County Board of Supervisors hereby sets the levy rates for Drainage Districts for the 2005 fiscal year as follows:
Drainage District No 1. No Levy
Drainage District No. 2 District Dissolved in 2005
Drainage District No. 3 No Levy
Roll Call Vote: Sash, aye. Henry, aye. Vest, aye. Resolution passed and adopted this 31st day of May 2005. Larry Vest, Chairman, Tama County Board of Supervisors. Laura Kopsa, Deputy County Auditor.
Ervern Nekola, City of Elberon Mayor, and representatives of Vining and Chelsea were present to discuss the loss of Road Use Tax for Farm to Market roads to cities with a population of 500 or less. Mr. Nekola stated that this loss can really harm a small city's budget and they are concerned with how to compensate for the loss to their budgets. This will affect six cities in Tama County - Chelsea, Clutier, Elberon, Lincoln, Montour & Vining. A meeting will be set up to meet with representatives of these cities with the Supervisors on Wednesday June 8 at 7:00 PM in the supervisor's room.
At 10:00, the Board held a public hearing for a budget amendment for the 2004-2005 fiscal year.
No objections were received. The Board reviewed the amendment. The hearing ended at 10:10.
Motion by Sash, Seconded by Henry to approve the following resolution to amend the 2004-2005 county budget expenditures as published:
RESOLUTION 5-31-2005B
BE IT RESOLVED, that the Tama County Board of Supervisors hereby approves the amendment to the 2004-2005 county budget expenditures as follows:
· Public Safety & Court Services (1) $76,700 - case management software for county attorney, State medical examiner fees, and Sheriff lodging prisoners and special investigation excavation.
· Physical Health (3) $24,533 - Grants received for health programs not budgeted.
· Mental Health (4) less $200,000 - reduction in grants for supported employment.
· Transportation (7) $183,183 - Adjustment to Road Dept. budget for prior year's unused funds for projects in the current year.
· Elections (8) $12,000 - Special elections in the current year; purchase one voting machine.
· Administration (9) $95 - correction to computer expense in other fund.
· Capital Projects (0) less $400,000 - Loan fund and Wolf Creek Recreation Trail postponed
Roll Call Vote: Sash, aye. Henry, aye. Vest, aye. Resolution passed and adopted this 31st day of May 2005. Larry Vest, Chairman, Tama County Board of Supervisors. Laura Kopsa, Deputy County Auditor.
Motion by Sash, Seconded by Henry to approve the following resolution to appropriate the funds for the 2004-2005 county budget expenditures as amended:
RESOLUTION 5-31-2005C
BE IT FURTHER RESOLVED, that the foregoing amendment is appropriated to department budgets as follows:
Board of Supervisors (01) $-400,000 not received -Wolf Creek Trail & revolving loan
County Attorney (04) $ 4,500 software for case management
County Sheriff (05) $ 69,700 lodging prisoners, excavation work
Physical Health (23) $ 24,533 expenses for health grants
Medical Examiner (28) $ 2,500 State medical examiner autopsy fees
Elections (02) $ 12,000 special elections, voting machine
Road Department (20) $ 183,183 prior year road projects
Mental Health (60) $(200,000) grants not received
Computer Equipment (99) $ 95 correction for computer expense
TOTAL $(303,489) net change
Roll Call Vote: Sash, aye. Henry, aye. Vest, aye. Resolution passed and adopted this 31st day of May 2005. Larry Vest, Chairman, Tama County Board of Supervisors. Laura Kopsa, Deputy County Auditor.
At 10:30 the Board met with Rick Kahle and Bob Noll from Lockton Benefit Company, Kansas City, to go over figures for the County's health insurance as the end of the fiscal year approaches.
At 11:00 the Board discussed adopting a Floodplain Ordinance. FEMA has provided Tama County with new floodplain maps and this would help people in those areas purchase flood insurance.
Motion by Henry, Seconded by Sash to approve the following resolution for the intent to adopt a Floodplain Ordinance:
RESOLUTION 5-31-2005D
WHEREAS, certain areas of Tama County, Iowa, are subject to periodic flooding causing damages to properties within these areas; and
WHEREAS, relief is available in the form of Federally subsidized flood insurance as authorized by the National Flood Insurance Act of 1968; and