Association of Information Technology Professionals
A national association organized to provide continuing education and professional development
CHAPTER LEADERS
Workshop Guide
Revised: Aug 2007
Imagine a chapter whose leaders are consistent contributors to its success.
Imagine a team of leaders who, working together, exceed every expectation.
Imagine a chapter whose growth is measured beyond its wildest projections.
Imagine a member who is satisfied with every facet of your chapter business
imagine that chapter is yours!
REGION LEADERSHIP WORKSHOP
TABLE OF CONTENTS
TEST YOUR AITP KNOWLEDGE 1
MISSION, VISION, CODE OF ETHICS 2
STANDARD OF CONDUCT 3
HISTORY OF AITP 4
AITP ASSOCIATION BOARD 5
ASSOCIATION HQ CONTACTS 6
AITP REGIONS 7
AITP DISTRICTS 8
REGION 3 OFFICERS 8
REGION 3 PROFESSIONAL CHAPTERS 9
REGION 3 STUDENT CHAPTERS 10
CHAPTER RESOURCES 11
MANUALS & FORMS 11
PROMOTION MATERIALS 14
CHAPTER OFFICERS 16
PRESIDENT 16
VICE PRESIDENT 16
SECRETARY 17
TREASURER 17
CHAPTER LIAISON/REGION DIRECTOR 18
STANDING COMMITTEES 19
CHAPTER MEMBERSHIP 21
CHAPTER PROGRAMS 21
CHAPTER ORGANIZATION 22
CHAPTER VITALITY SURVEY 23
CHAPTER AWARDS 24
Chapter Outstanding Performance Award (COPA) 25
Association Outstanding Chapter Award (AOCA) 31
Individual Performance Awards (IPA) 31
AITP Student Chapter Awards 35
REGION 3 AWARDS 36
Region 3 Star Performer of the Year Award 36
Region 3 Chapter of Excellence Award 36
Region 3 IT Hero Award 37
CHAPTER OPERATIONS 38
CONDUCTING SUCCESSFUL MEETINGS 39
PARLIAMENTARY PROCEDURES 40
CHAPTER PROBLEMS & SOLUTIONS 41
Common Problems Related to Involvement 41
Common Problems Related to Attendance 42
Common Chapter Problems related to Member Communications 43
Common Problems Related to Programs and Education 45
Summary 47
Now Let’s Test Your AITP Knowledge 48
GLOSSARY OF TERMS 49
LEADER’S NOTES: 50
THINGS I NEED TO DO: 50
REGION LEADERSHIP WORKSHOP
OBJECTIVE“Leadership: the ability to get people to do things they could always do,but thought they never could.”
The common ingredient to any successful chapter is GREAT LEADERS! And good leadership is the most important element in sustaining a high-performance chapter. When leaders work together as a team, they each contribute their finest efforts and abilities, and surpass the members’ expectations. When a chapter fails to classify the leadership as “mission critical”, the impact is ultimately poor chapter performance.
This workbook is aimed at giving you an insight into running your chapter more effectively and understanding your job as a leader in your Chapter.
In this workshop you will learn:
m An understanding of the AITP Structure.
m How to run effective meetings
m The roles & responsibilities of the Officers
m The roles & responsibilities of Committee Chairs
m What COPA is and how your Chapter can win it
m The Individual Performance Awards (IPA) and how to promote it
m The AITP.org Portal
You will also gain ideas about:
m How to generate members
m How to develop great programs
m How to communicate with members and other chapters
m How to get your chapter going in high gear.
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REGION LEADERSHIP WORKSHOP
TEST YOUR AITP KNOWLEDGE
Association
What was the previous name of AITP?
When was the original organization founded?
How many total members are in AITP?
Who is the Association President?
Who is the Association Executive Vice President?
Who is the Association Secretary/Treasurer?
What is the AITP website address?
What is the name of the AITP newsletter?
Districts
How many Districts are in AITP?
What District is your Chapter in?
How many directors are in each District?
Who are your District Directors?
Regions
How many Regions are in AITP?
What region is your Chapter in?
Who is your Region President?
When is your Region’s annual board meeting?
How many professional chapters are in your Region?
How many states are in your Region?
How many professional members are in your Region?
Chapters
How many members are in your Chapter?
How many student chapters does your Chapter parent?
When are your Chapter’s elections held?
What does COPA stand for?
How many times has your Chapter won COPA?
What does ROCA stand for?
In past 5 years, how many times has Chapter
won ROCA?
What does AOCA stand for?
How many times has your Chapter won AOCA?
What does IPA stand for?
What is the number of points required for a Silver IPA?
MISSION, VISION, CODE OF ETHICS
Mission
AITP offers opportunities for Information Technology (IT) leadership and education through partnerships with industry, government and academia. AITP provides quality IT related education, information on relevant IT issues and forums for networking with experienced peers and other IT professionals. Affirmed June, 2004.
Vision
AITP will be, and will be recognized as, the Information Technology professional organization of choice for providing leadership opportunities, professional development and personal growth. Adopted June, 2004.
Code of Ethics
I acknowledge:
That I have an obligation to management, therefore, I shall promote the understanding of information processing methods and procedures to management using every resource at my command.
That I have an obligation to my fellow members, therefore, I shall uphold the high ideals of AITP as outlined in the Association Bylaws. Further, I shall cooperate with my fellow members and shall treat them with honesty and respect at all times.
That I have an obligation to society and will participate to the best of my ability in the dissemination of knowledge pertaining to the general development and understanding of information processing. Further, I shall not use knowledge of a confidential nature to further my personal interest, nor shall I violate the privacy and confidentiality of information entrusted to me or to which I may gain access.
That I have an obligation to my College or University, therefore, I shall uphold its ethical and moral principles.
That I have an obligation to my employer whose trust I hold, therefore, I shall endeavor to discharge this obligation to the best of my ability, to guard my employer's interests, and to advise him or her wisely and honestly.
That I have an obligation to my country, therefore, in my personal, business, and social contacts, I shall uphold my nation and shall honor the chosen way of life of my fellow citizens.
I accept these obligations as a personal responsibility and as a member of this Association. I shall actively discharge these obligations and I dedicate myself to that end.
STANDARD OF CONDUCT
These standards expand on the Code of Ethics by providing specific statements of behavior in support of each element of the Code. They are not objectives to be strived for, they are rules that no true professional will violate. It is first of all expected that an information processing professional will abide by the appropriate laws of their country and community. The following standards address tenets that apply to the profession.
In recognition of my obligation to management I shall:
· Keep my personal knowledge up-to-date and insure that proper expertise is available when needed.
· Share my knowledge with others and present factual and objective information to management to the best of my ability.
· Accept full responsibility for work that I perform.
· Not misuse the authority entrusted to me.
· Not misrepresent or withhold information concerning the capabilities of equipment, software or systems.
· Not take advantage of the lack of knowledge or inexperience on the part of others.
In recognition of my obligation to my fellow members and the profession I shall:
· Be honest in all my professional relationships.
· Take appropriate action in regard to any illegal or unethical practices that come to my attention. However, I will bring charges against any person only when I have reasonable basis for believing in the truth of the allegations and without any regard to personal interest.
· Endeavor to share my special knowledge.
· Cooperate with others in achieving understanding and in identifying problems.
· Not use or take credit for the work of others without specific acknowledgement and authorization.
· Not take advantage of the lack of knowledge or inexperience on the part of others for personal gain.
In recognition of my obligation to society I shall:
· Protect the privacy and confidentiality of all information entrusted to me.
· Use my skill and knowledge to inform the public in all areas of my expertise.
· To the best of my ability, insure that the products of my work are used in a socially responsible way.
· Support, respect, and abide by the appropriate local, state, provincial, and federal laws.
· Never misrepresent or withhold information that is germane to a problem or situation of public concern nor will I allow any such known information to remain unchallenged.
· Not use knowledge of a confidential or personal nature in any unauthorized manner or to achieve personal gain.
In recognition of my obligation to my employer I shall:
· Make every effort to ensure that I have the most current knowledge and that the proper expertise is available when needed.
· Avoid conflict of interest and insure that my employer is aware of any potential conflicts.
· Present a fair, honest, and objective viewpoint.
· Protect the proper interests of my employer at all times.
· Protect the privacy and confidentiality of all information entrusted to me.
· Not misrepresent or withhold information that is germane to the situation.
· Not attempt to use the resources of my employer for personal gain or for any purpose without proper approval.
· Not exploit the weakness of a computer system for personal gain or personal satisfaction.
HISTORY OF AITP
The year was 1951. Harry S. Truman was President of the United States. A 3-bedroom home cost $9,000.00. A new Ford listed for $1,480.00; postage was $.03; and a loaf of bread cost $.16. Joe DiMaggio retired from baseball; I Love Lucy premiered; and peace talks began in Korea.
In Chicago, a group of machine accountants got together and decided that the future was only beginning for the TAB machines they were operating. They were members of a local group called the Machine Accountants Association (MAA). The technology was new; something few people understood and managing this new technology was a skill that even fewer people possessed. The machine accountants recognized the need to form a professional support group, a national association, to address the growing issues of this new technology. Thus on December 26, 1951, after a constitutional convention was held in Chicago, the State of Illinois granted a charter and the National Machine Accountants Association (NMAA) was founded.
Groups from Houston, Columbus, Wabash Valley, the Twin Cities, Penn-Del, and 22 others were the first to join NMAA. Robert L. Jenal, systems manager for Toni Company, was elected the first International President at the 1952 First Annual Convention in Minneapolis.
In 1960, the association sponsored a meeting of educators and businessmen with the purpose of establishing the Certificate in Data Processing (CDP) professional examination program. The first CDP exam was held in 1962 in New York. 1962 was also the year that the association leaders recognized the changing nature of information processing techniques brought about by the introduction of the computer. Thus, the members decided in 1962 to adopt a more progressive name, the Data Processing Management Association (DPMA), to reflect the changing industry.
Always striving to promote the continued education of the members, the leadership of DPMA created the Registered Business Programmer (RBP) examination in 1970. Both the CDP and the RBP exams were given annually under the rules established b y the Certification Council, at test centers in colleges and universities across North America. Eventually, DPMA decided to help establish the Institute for the Certification of Computer Professionals (ICCP) to stimulate more widespread interest and industry acceptance of the examinations. ICCP began administering the CDP program in early 1974.
The association has always acknowledged the contributions of prominent professionals within the Information Technology field. Beginning in 1969 with the creation of the annual Computer Sciences Man-of-the-Year Award for outstanding contributions to the information processing industry, DPMA has established a long-standing tradition of honoring IT professionals from every aspect of the industry. This prestigious award was renamed the Distinguished Information Sciences Award in 1980 and is awarded every year at the Annual Meeting of the Members.
As the industry has evolved, so has the association. Starting as the NMAA, evolving into the DPMA, and then into our current evolution in 1996 of the ASSOCIATION of INFORMATION TECHNOLOGY PROFESSIONALS (AITP), the association has kept pace with the changing needs and interests of our members. AITP members span every level of the IT industry from mainframe systems, to micro systems, to PC based LAN and WAN systems, to virtual systems and the internet. AITP has special niches created that cater to the special interests of our members. Our members are found in every facet of society as well. They're in colleges and universities; banking; industry; retail; the armed forces; local, state and federal governments; hospitals; etc.
To learn more about the history of AITP, DPMA and NMAA search the archives of the Charles Babbage Institute Center for the History of Information Processing. You may also contact the ASSOCIATION of INFORMATION TECHNOLOGY PROFESSIONALS headquarters for more information at 800.224.9371.
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REGION LEADERSHIP WORKSHOP
AITP ASSOCIATION BOARD
OFFICERS/ President
Teresa Hickerson
/ Vice President/
President Elect
Mark Kleine
/ Secretary/
Treasurer
Deborah Lovell
/ Immediate Past President
Mark Gilfand, CDP
/ DIRECTORS & BOARD MEMBERS
/ Eastern
District
Director
Allan
Kotmel
/ / Western District Director
Beth Pirrie
/ Eastern District Director
Darlene
Gerber / / Western District Director
Diana Shelton
/ Central District Director
Mike Welch / / President of AITP Education Foundation
Kevin Jetton
/ Central District Director
Robert
Grenier / No Picture Available / President of EDSIG
Don Colton
/ Southern District Director
David Stovall / / Southern District Director
Cindy Niemeyer
ASSOCIATION HQ CONTACTS
National Headquarters, Phone: 800.224.9371 or 312.245.1070