Candidate Name
Date
Page 2
<Date>
Candidate Name
Candidate Address
Candidate City, St, Zip
Dear Dr. <Name>:
I am pleased to offer you a position as a <title> specializing in <field>, in the <department> of the University of Missouri-Kansas City (UMKC) <School or College name, effective <Month 1, 20??>. This is a full-time (###% FTE), benefit-eligible, nine or twelve-month, non-tenure track faculty appointment at an annual salary of $<amount>.
You may elect to receive your salary paid to you over the nine-month period from September through May, or over a twelve-month period from September through August. Your first payroll will be issued on September 30, 20<year>. In any case, it is understood and agreed that your salary of $<amount> is for nine months of service during the academic year.
You will report to <name, title>. Your duties and responsibilities include, but are not limited to: <enter duties and responsibilities here>, and additional duties as assigned. Your supervisor will provide you with a written evaluation of your performance prior to May 1 annually.
Reappointment in each subsequent year will be contingent upon Department need, funding availability, and your successful job performance based upon annual employment evaluations. You will be notified in writing by June 1 if your appointment will not be renewed the following September.
I have enclosed a copy of <name of Department Guidelines> which describes the expectations of faculty members in our school. Current policies may be found at
· http://www.umsystem.edu/ums/departments/gc/rules/bylaws/310/ ;
· http://www.umsystem.edu/ums/departments/gc/rules/personnel/320/; and
· http://www.umsystem.edu/ums/departments/gc/rules/bylaws/310/035.shtml
We will provide you with Start-Up funding in the amount of $$$$$$ available for your use in initiating your research program. These funds need to be used by <date>; unused funds will be returned to <the department/dean/wherever>.
Policies concerning faculty and staff benefits are available online at the UMKC Human Resources website: http://www.umkc.edu/hr/benefits/default.asp Health, dental, vision, life and disability benefits become effective on the first day of your employment as long as you enroll within the first thirty one (31) calendar days of benefit eligible employment. You must actively select and submit a medical plan choice within 31 days or you will be automatically enrolled in the Healthy Savings Plan. Please visit http://www.umsystem.edu/totalrewards/benefits to learn more about University benefits. You may also call your campus Benefits Specialist, Ted Stahl, at 816-235-1625 if you would like to set an appointment or if you have questions after reviewing the information available on the website. There is additional information regarding retirement benefits that requires your immediate attention at the end of this letter following my signature.
The University of Missouri is committed to maintaining a work and learning environment free from harassment. In Keeping with that commitment, employees are required to complete a mandatory online training course, Harassment: What It Is and How to Stop It, within 30 days of employment.
You will also be reimbursed for your actual allowable moving expense receipts up to 10% of your annual salary, not to exceed $<10% of salary>. For a summary definition of expenses that are allowable under the University’s Moving Expense policy, please refer to http://www.umsystem.edu/ums/departments/hr/manual/103.shtml. Please contact <insert name & contact info> to arrange the details of your moving expense reimbursement.
You are expected to attend the UMKC New Faculty Orientation to be held in mid-August <or date> and will receive an invitation under separate cover from the Provost Office. Upon your acceptance of this offer, UMKC Human Resources will send you a request for documentation necessary to establish your UMKC ID card, email account, Library and Blackboard access; please respond quickly with the necessary forms and supporting documentation to avoid access delays. You will also receive detailed information regarding payment and benefits options, and a schedule of Pre-Employment sessions held in mid-August <dates>. It is essential that you attend one of these sessions to complete the employment process.
The University requires that we maintain an official copy of your higher education transcripts. If you have not already done so, please have an official copy of that transcript sent to the Office of the Dean, Attention: <Name and Mailing Address>. You must hold the required Ph.D. or terminal degree prior to the appointment effective date. Your appointment is contingent upon verification of your degrees.
Please note that this offer will immediately become null and void should you at any time become ineligible for employment according to the laws and/or policies of the United States, the U.S. Citizenship and Immigration Services, or the University of Missouri-Kansas City. Additionally, this offer, like all UMKC employment offers, is contingent upon your successful completion of a criminal background check (CBC). Upon acceptance of this offer, please access the online UMKC Online Criminal Background Check program at the following website and follow the instructions attached at the end of this letter to initiate your CBC:
https://ows01.hireright.com/ofkin.html?kiosk=6F920573B5F9C208095061E9A0CC8BF4
I would appreciate your response to this letter of offer no later than <date>. I look forward to your favorable response to this offer, and sincerely feel you will be a valuable addition to our teaching and research programs here at UMKC.
Your signature below attests that the above-stated arrangements are agreeable to you and that you have received the referenced University policy enclosures.
Sincerely,
Dean’s Signature Block
Enclosures: #
Cc: Dr. Barbara Bichelmeyer, Provost
Dr. Denis Medeiros, Vice Provost for Faculty Affairs
<Department Chair>
<Unit Human Resources Facilitator>
Important Retirement Benefits Information: As a benefit eligible employee at the university, you will be eligible to participate in a broad array of total reward programs that the university makes available including health and retirement benefits. There are actions that you will need to take right away.
Retirement Plans- Immediate Action Required if You Are Interested in Participating
Place a check mark in each box below to indicate you have read it, then sign the offer to indicate acceptance …
You may want to consider enrolling in the 401(a) Supplemental Retirement Plan (SRP) or the irrevocable 403(b). . If you wish to make an irrevocable election, it MUST be elected on or before your date of hire. If you do not wish to participate in these irrevocable options then no action is necessary on your part.
Retirement Plans - Informational
If this is your first time working for the University, if you are being rehired and were non-vested, or if you were vested and took a distribution of your benefit, you will receive information from Fidelity in the coming weeks regarding automatic enrollment in your core retirement plan – the Employee Retirement Investment Plan (ERIP). The ERIP contains both a defined contribution and defined benefit component. Both components feature automatic enrollment and have separate employee contributions. Watch for the information from Fidelity Investments regarding the defined contribution component, and review it carefully to learn more about the university’s contribution, your default contribution level and your investment options. Your contribution to the defined benefit portion of your core retirement plan will automatically be deducted from your paycheck. Please visit http://www.umsystem.edu/totalrewards/retirement/retirement_plans to learn more about both components your ERIP retirement plan.
If you are a rehired employee who vested in the Retirement, Disability and Death Plan (RDD) and did not take a distribution of your benefit, you will be reinstated in this plan as your core retirement plan. Employee contributions are required for the RDD Plan and will be automatically deducted from your paycheck. Please visit http://www.umsystem.edu/totalrewards/retirement/retirement_plans to learn more about this plan. Contributions reset each January.
In addition to the core retirement plan the university offers, you have the opportunity to save more towards retirement and reduce your taxable income through payroll deductions. Please visit http://www.umsystem.edu/totalrewards/retirement/retirement_plans to learn more about these options, including how to enroll.
I accept this position on the conditions as outlined above:
Printed Name:
______
Signature Date
UMKC Online Criminal Background Check Instructions
https://ows01.hireright.com/ofkin.html?kiosk=6F920573B5F9C208095061E9A0CC8BF4
Access the web link above and enter your personal profile and create an account by filling in all required fields completely and accurately.
Step 1: Register, by completing the required fields, then click “Sign In” – located at the bottom of the page. (Note: Returning applicants can log in through the Returning User).
Step 2: Read the Applicant Instructions provided, then click “Next” – located at the bottom, right of your screen.
Step 3: Provide your information as completely and accurately as possible, including the custom fields of:
Job Opening ID/Vacancy #:______
Hiring Manager:______
Department:______
Job Title:______
Then click “Next” – located at the bottom, right of your screen
Step 4: Review information submitted, Click “Edit” to make changes, or if accurate, click “Next” – located at the bottom, right of your screen.
Step 5: Read the Summary of Rights and Disclosure Regarding Background Investigation information.
Step 6: Provide an electronic signature, then check the signature boxes acknowledging you have done so.
Step 7: Click “Accept” – located at the bottom of the screen. An Order Confirmation will display on the screen, note the confirmation number and close your browser to end your transaction.
Please call 866‐521‐6995 with any questions related to your online Criminal Background Check account.
Once you have submitted your information, we will initiate the Criminal Background Check process which takes approximately three business days for completion. UMKC Human Resources will notify you of the results when they become available.