Lis526 Searching Online Information Systems - Hanson

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LIS526 SEARCHING ONLINE INFORMATION SYSTEMS - HANSON

DIALOG INDEX ASSIGNMENT

Part I - Prepare Basic and Additional Indexes

Part II - Answer Questions

Part I Prepare Basic and Additional Indexes - Short Instructions:

1. Below is a LINEAR FILE containing four records from the ERIC database.

1. Prepare a Basic Index and Additional Indexes for the LINEAR FILE.

1. Follow the Bluesheet information for ERIC on what fields should be indexed, the type of content they contain, and the type of indexing to be used for each field.

1. DO NOT Phrase Index the CS field; Phrase Indexing is rare for the CS field, so only Word Index the CS field.

1. DO NOT index the entire Abstract; in order to reduce your workload, index only the first two sentences of the Abstract!

1. The completed Indexes should be similar to the Indexes we completed in class as shown in the document: http://leep.lis.uiuc.edu/spring05/lis526a/logindex_complete.doc

7. Submit only the completed Indexes, you do not need to submit any of the preparatory steps.

8.Also submit any comments or explanations you wish to make about your completed indexes.

Part I Longer Instructions and Comments:

1. Study the ERIC Bluesheet

First, study the Bluesheet for the ERIC database, File 1 to learn how Dialog has chosen to index this database. The Bluesheet gives example records and lists each field used, the field code/tag, how the field is indexed, the type of content found in the field, and how the field is searched.

2. You Will Use the Same Type of Indexing as Shown in the Bluesheet

You will use the same fields and types of indexing that Dialog has chosen, with one exception. The Bluesheet indicates that in ERIC, the CS field is both Word and Phrase Indexed; however it is very unusual and not very helpful for the CS field to be Phrase Indexed, so you will WORD INDEX ONLY THE CS FIELD, do not attempt to Phrase Index the CS field.

3. You Will Index Every Field Used in the Linear File Records

In our class example, we did not include every field in the Indexes we created; for example, we omitted fields such as AV and RN. But for this assignment, you will indeed index every field that you find in the records. Notice that some of the information in the

records is not indexed. For example, the number of pages information is not included in any field. The JN field includes the name of the journal, but the issue, volume and page information is not included in the JN field, as you can see in the Bluesheet.

Indexing every field in the records will make this assignment more interesting than the examples we completed in class, because you will be unfamiliar with some of the fields, the type of content they contain, and how they are indexed.

4. Analyze and Mark the Linear File Records

Study the Linear File records and mark all the fields to be indexed with their field tags and the type of indexing to be used.

5. Number the Content of the Word Indexed Fields

As we did in class, number each word within the fields that will be Word Indexed.

6. Extract the Field Contents Into a Word Processing File

In class, we prepared the indexes gradually, first TI, then AB, then DE and ID, then the Additional Indexes. You can use this method, or you can extract all the contents for each record before going on to the next record.

The most important aspect of the assignment is to analyze the fields and types of indexing correctly according to the Bluesheet information, and to extract the field contents correctly. You will be graded most on your correct analysis of the fields, the types of indexing to be used and correct extraction of the field contents according to the type of indexing and the examples given in the Bluesheet.

7. Try Viewing the Dialog Index

If you have questions about how a field should be extracted, you can login to Dialog, begin in File 1, and Expand to view how Dialog has extracted the contents of that field into the Index. You may find this especially helpful for the Document Type (DT) field. We have said in class that any punctuation, spaces, etc that appear in a field are all extracted together as a unit when the field is Phrase Indexed. However, you will notice that the Document Type field includes some numbers and punctuation that is visible in the Linear File record, but which Dialog did not extract into the index! Indexing the DT field correctly may seem tricky, but the information about how to do it in the same way Dialog has done is there in the Bluesheet! Dialog apparently has its own convention about how to index the DT field which does not follow exactly the ‘rule’ about how to do Phrase Indexing.

8. Include Address Information

As the contents of each field is extracted, also include the document number, the field tag and the position number of each word or phrase as we did in class.

9. Sort the Entries

Use your word processor SORT function to sort the entries alphabetically. If the sort is not completely accurate, fix the errors manually.

10. Consolidate Duplications

Consolidate the duplicate entries of each word or phrase unit, and consolidate the multiple appearances of the words/phrases as we did in class. It is fine if you prefer to use different formatting for the address information, such as dashes instead of slashes, etc.

DIALOG INDEX ASSIGNMENT - LINEAR FILE

DIALOG(R)File 1:ERIC

(c) format only 2004 The Dialog Corporation. All rts. reserv.

00796050 ERIC NO.: ED343614 CLEARINGHOUSE NO.: IR053991

A National Survey on Manpower in Libraries, Information Centers and

Archives in Thailand.

Siriwongworawat, Suwakhon;

CORP. SOURCE: National Library of Thailand, Bangkok. (BBB29682)

89pp.

1991 (19910000)

NOTES: Several charts contain light type and will copy poorly.

SPONSORING AGENCY: United Nations Educational, Scientific and Cultural

Organization, Bangkok (Thailand). Principal Regional Office for Asia and

the Pacific. (BBB26299)

EDRS Price MF01/PC04 Plus Postage.

LANGUAGE: Thai; English

DOCUMENT TYPE: 143 (Reports--Research); 171 (Multilingual/bilingual

materials)

RECORD TYPE: ABSTRACT

COUNTRY OF PUBLICATION: Thailand

JOURNAL ANNOUNCEMENT: RIEAUG1992

GOVERNMENT: Foreign

This report presents the results of a national survey on manpower in

libraries, information centers, and archives in Thailand in both Thai and

English. On November 26, 1987, 2,350 questionnaires were sent to 8 types of

libraries, information centers, and archives: public libraries, national

libraries, university libraries, college libraries, school libraries,

special libraries, the National Archives, and training institutions. By the

beginning of March 1988, 969 responses had been received. The questionnaire

elicited data on: (1) the number of staff employed, vacant posts, total

posts; (2) number leaving jobs; (3) number joining library service; (4)

staff receiving training; (5) net growth in posts; (6) rates of wastage and

re-entry of professional, para-professional, and clerical staff; (7)

short-term and medium-term supply and demand of professional staff,

para-professional staff, clerical staff; and (8) output from training

institutions. Background information on the concerns and problems that

libraries, information services, and archives are facing is also provided.

Concluding the report are the National Library of Thailand's

recommendations to improve the library workforce situation. Appendices,

including a copy of the questionnaire, are in Thai. (6 references in Thai,

2 in English, and 1 in both languages) (MAB)

DESCRIPTORS: Academic Libraries; *Archives; Elementary Secondary Education;

Foreign Countries; Government Libraries; *Labor Force; Learning Resources

Centers; * Library Education ; *Library Personnel; *Library Surveys;

National Libraries; National Surveys; Postsecondary Education; Public

Libraries; Questionnaires; School Libraries; Special Libraries

IDENTIFIERS: *Thailand

DIALOG(R)File 1:ERIC
(c) format only 2004 The Dialog Corporation. All rts. reserv.
00940897 ERIC NO.: EJ539652 CLEARINGHOUSE NO.: IR534377
Engineering Courseware Content and Delivery: The NEEDS Infrastructure for
Distant Independent Education.
Wood, William H., III; Agogino, Alice M.
Journal of the American Society for Information Science , v47 n11
p863-69 Nov 1996
1996 (19960000)
ISSN: 0002-8231
LANGUAGE: English
DOCUMENT TYPE: 80 (Journal articles); 141 (Reports--Descriptive)
RECORD TYPE: ABSTRACT
JOURNAL ANNOUNCEMENT: CIJJUL1997
Explains NEEDS (National Engineering Education Delivery System), an
infrastructure developed by the Synthesis Engineering Education Coalition
to disseminate computer-based multimedia courseware over the Internet for
distant independent education. Topics include supporting curricular change,
an example of available material, and exploratory learning. (LRW)
DESCRIPTORS: *Computer Assisted Instruction; Consortia; *Courseware;
Curriculum Development; Discovery Learning; * Distance Education ;
*Engineering Education; Higher Education; Information Dissemination;
Internet; Multimedia Materials
IDENTIFIERS: Examples; *National Engineering Education Delivery System

DIALOG(R)File 1:ERIC

(c) format only 2004 The Dialog Corporation. All rts. reserv.

00980274 ERIC NO.: ED413872 CLEARINGHOUSE NO.: IR018622

Preparing Tomorrow's Health Sciences Librarians: Feasibility and Marketing

Studies. Final Report.

Moran, Barbara B.;

CORP. SOURCE: North CarolinaUniv., Chapel Hill. School of Information and

Library Sciences. (BBB34633)

233pp.

September 1997 (19970900)

SPONSORING AGENCY: National Library of Medicine (DHHS/NIH), Bethesda, MD.

(BBB19940)

CONTRACT/GRANT NO.: 1-T15-LMO7113-01

EDRS Price MF01/PC10 Plus Postage.

LANGUAGE: English

DOCUMENT TYPE: 141 (Reports--Descriptive)

RECORD TYPE: ABSTRACT

COUNTRY OF PUBLICATION: U.S.; North Carolina

JOURNAL ANNOUNCEMENT: RIEAPR1998

With the support of a planning grant from the National Library of

Medicine, the University of North Carolina at Chapel Hill (UNC) School of

Information and Library Science (SILS), in collaboration with the UNC

Health Sciences Library and the Program in Medical Informatics, evaluated

five curricular models designed to improve education for health sciences

librarianship. These models fit into a continual learning process from the

initial professional preparation to lifelong learning opportunities, with

the aim of enabling health sciences librarians to respond to their evolving

roles in a rapidly changing environment. Three of the models enhanced

existing degree and certificate programs in SILS with a health sciences

specialization, and two were new programs for working information

professionals. The study conducted data collection and analysis through

feasibility and market studies to determine the potential success of each

of the five approaches. Models were developed for each of the programs with

input from experts and a Delphi study, the marketability of the models was

tested through surveys of potential students and employers, and

recommendations were made as a guide to implementation. Appendices

comprising more than half the document include: rosters; expert advisory

group meeting; expert interviews; Delphi study round one; Delphi study

round two; market surveys of applicants, paraprofessionals, mid-career

professionals, and employers; student focus group questions; program

proposals; course offerings; and budget report. (Author/SWC)

DESCRIPTORS: Curriculum Development; *Curriculum Evaluation; Educational

Objectives; Educational Quality; Information Science Education; * Library

Education ; Library Schools; Lifelong Learning; *Medical Libraries;

Medical Research; Models; *Professional Training; Program Evaluation;

*Relevance (Education); Surveys

IDENTIFIERS: Grant Recipients; Health Sciences; National Library of

Medicine MD; University of North CarolinaChapel Hill

DIALOG(R)File 1:ERIC
(c) format only 2004 The Dialog Corporation. All rts. reserv.
01114153 ERIC NO.: EJ638896 CLEARINGHOUSE NO.: CS761823
Community Development among Distance Learners: Temporal and Technological
Dimensions.
Haythornthwaite, Caroline; Kazmer, Michelle M.; Robins, Jennifer
Journal of Computer-Mediated Communication , v6 n1 Sep 2000
2000 (20000000)
ISSN: 1083-6101
AVAILABLE FROM: The Annenberg School for Communication, the University of
Southern California. Full text at:

LANGUAGE: English
DOCUMENT TYPE: 80 (Journal articles); 143 (Reports--Research)
RECORD TYPE: ABSTRACT
JOURNAL ANNOUNCEMENT: CIJJUN2002
Explores social support and community development among 17 members of a
computer-supported distance learning program. Reveals the importance of
community and its role in supporting the students. Recommends promoting
initial bonding, monitoring and supporting continued interaction and
participation, and providing multiple means of communication to support the
need to engage in work and social interaction, both publicly and privately.
(RS)
DESCRIPTORS: Communication Research; *Computer Mediated Communication;
*Distance Education; Higher Education; *Interpersonal Communication;
*Interpersonal Relationship; *Student Attitudes
IDENTIFIERS: *Communication Behavior

DIALOG INDEX ASSIGNMENT- Part II Answer Questions

The purpose of this part of the assignment is to be part quiz, part drill on your understanding of index construction and how it affects searching. (If you like crossword puzzles, maybe you’ll love it?)

Instructions

1. Use the Table Below

Questions are included in the table below. Insert your answers into the spaced provided.

2. Refer to the Example Indexes Completed in Class

Answer the following questions referring to the example Basic/Additional Indexes we completed in class [http://leep.lis.uiuc.edu/spring05/lis526a/logindex_complete.doc] These questions are not about the Indexes you have just created!

Expand Example

b 435

? e informati
Ref Items Index-term
E1 2 INFORMART
E2 1 INFORMASJONSTEKNOLOGI
E3 0 *INFORMATI
E4 1 INFORMATIC
E5 2 INFORMATICA
E6 3 INFORMATICHE
E7 9 INFORMATICS
E8 4 INFORMATIK
E9 7400 INFORMATION
E10 3 INFORMATION APPLIANCES
E11 14 INFORMATION DESIGN
E12 11 INFORMATION DISPLAY SYSTEMS

? e automation
Ref Items Index-term
E1 2 AUTOMATICS
E2 15 AUTOMATING
E3 151 *AUTOMATION
E4 4 AUTOMATIQUE
E5 1 AUTOMATISATION
E6 1 AUTOMATISCHE
E7 1 AUTOMATISCHEN
E8 58 AUTOMATISM
E9 24 AUTOMATISM (MOVEMENT)
E10 2 AUTOMATISME
E11 1 AUTOMATISMI
E12 2 AUTOMATISMS

1

Questions on Expand
It is important to understand how to use the Expand command to display the Index beginning at an appropriate point. As in the example just above, when you use the Expand command, Dialog scans the Index for the term you typed, finds it and displays the list at that point, or if the term is not found, displays the list at the point where that term would have appeared. If that term does not exist in the Index, you will see zero in the “Items’ column and E4 will show the next closest entry to the term you typed. Your goal in using Expand is to see the Index with the term of interest shown in E3 or E4. For the following questions, if you could Expand the Index we created in class, what would Dialog display as lines E3 and E4 of the Index in response to the following Expand commands? In other words, where would Dialog “place you” in the Index display? The first two questions are answered for you as examples.
Expand Command / Entry Shown at E3 / #Hits for E3 / Entry Shown at E4 / #Hits for E3 / Is the Command
Syntax Correct?
e analyzes / analyzes / 1 / approach / 1 / Yes
e discuss / discuss / 0 / discusses / 1 / Yes
e professional
e donor
e informa
e librar?
e professional/de
e au=bruce
e bruce
e cp=west vir
e west vir
e jn=librar?
e cs=france/de
Questions on Select
For each Select command, list the number of hits found and the accession numbers of the records. Answers are give for the first two as examples. Shorten the accession numbers like this: 00766363 = 76 01156288 = 15
00792829 = 79 01169839 = 16
Select Command / # Hits / Record Numbers
s discuss / 0 / 0
s discusses / 1 / 15
s and
s elementary
s elementary secondary
s elementary secondary education
s elementary and secondary
s elementary secondary?
s librarians and attitudes
s librarians and credentials
s foreign countries
s survey?
s personnel or staff
s (personnel or staff) and survey?
s personnel or staff and survey?
s survey? and staff or personnel
s library role and information literacy
s elementary/ti
s education/ab and state/ab
s education(w)state
s information(w)needs
s information(w)needs/ab
s information(w)needs/ti
s information(n)needs/ti,ab
s information(w)need
s information/de,id
s fulltillment/de,id
s global/ti
s global/ti,id,de
s global and local
s (global and local)/ti,id,de
s user needs information
s user needs (information)
s user(w)needs
s information(w)needs
s information literacy
s information(w)literacy/ti
s library education
s education(w)library/de
s au=lamson m
s au=lamson(w)marc
s au=lamson, marc
s au=lamso?
s jn=education(1w)information
s jn=education for inf?
s cs=paris and cs=france
s cs=paris and france
s cs=information and needs/ti
s sn=011678329
s washington or sp=washington
s rn=pgi?
s rn=pgi and rn=ws
s rn=pgi and ws