COMMITTEE ON BUDGET AND FINANCE
Senate of the Associated Students
Agenda for Friday, October 7th, 2016 at 4:00 P.M.
PRESIDENT’S CONFERENCE ROOM, 3RD FLOOR OF THE JOECROWLEY STUDENT UNION
1.CALL MEETING TO ORDER
Meeting was called to order on October 7, 2016 at 4pm in the President’s Conference Room, JCSU 3rd floor.
2.ROLL CALL
Senator Bond is absence excused.
Senator Bradley is tardy excused.
Senator Barragan, Duval, Feng, Jacoby, and Smith are all present
Qorum was met
3.PUBLIC COMMENT
No public comment at this time
4.MINUTES
a.The minutes for April 22nd were unavailable.
b.The minutes for September 9th were unavailable.
c.The minutes for September 23rdand the minutes for September 30Thwere motioned for approval by Senator Jacoby and approved.
5.OLD BUSINESS
There is no old business at this time
6.NEW BUSINESS
a.Financial Reviews
Financial Review for Clubs and Orgs. July had no big expenses. August department had clubs board funding hearing. Expenditures for Costco for club fair. (Big expenses). Senator Jordan asked about the difference in budget for food. They needed to spend less money. Beattie, Said Richard decided to barbeque instead of paying for food trucks. Fall one funding hearing. Duvall where will future allocations for spring come from, trends? Fall and spring one are big spending allocations, things trying to start up, and spring host start up events. $97,000 roll over from clubs spending? Duvall # of clubs applying for funding to increase? # will stay relatively the same. Depends on certain things. Feng, track how often of funds clubs use. Yes, fund tracker. Excel spreadsheet for clubs to input finances into. Rodriguez, total collation funding? Greek throws large scale events, ask for support with events, club sports.
Legislative affairs. Charles, expense that have occurred are very little. 350 for turbo vote that happens every year. 1650, operating budget. Networking events 8750. Need to see 200 from host account. 2500 coming out of leg affairs. There was three workshops for general affairs in 2002. Senator Bradley stated that travel costs come out of general operations. Senator Bradley asked how did pizza event go.Director Charles answered by saying it was very successful, the only issue was the turbo vote account was wrong. Senator Feng stated that turbo vote costed $3,000. The budget only allocated 2500. Beattie said that turbo vote was approved before hand, and did a bundle package for students. No money from last year’s fiscal budget. He went for a one year bundle plan for students.
Executive Board account. Allocations for 2017 fiscal year. Remaining balances, wages $3,438, fringe, travel, host, general operations. Wage breakdown, there might be left over money in there that may get moved. Travel allocated$4,000 for travel, $ 958.50 for lodging for event, air fare was $960, $2,552.54 was set aside for uncommitted. Host account allocated $3,500, bought Blind onion and Qudoba. WOF hoody, wheel of fortune college event. Pocket constitutions. Gift purchases. ASUN polos. Split between exec and senate. Pride banner. Copy charges for July and Aug, sexual assault fair. Tot expenditures. Plans for future expenses. Traveling to Henderson and Vegas for Executive outreach opportunities. General operations is planning pack fit campaign. President Springmeyerpurchased prizes, hydro flask, fit bit, and beats headphones. Exec retreat- team bonding is once a semester, one suggestion would be going to Breakthrough Reno. Alcohol and sexual assault awareness. Pack friendly stickers. Flags, buses wrapped in university logo. Bradley, it’s on us campaign, how much exec and senate will put forward. Not exact value. Jordan, travel advance, can’t pay for lodging. Rodriguez, not allowed to give travel advances. Full time staff pays. Don’t expect students to pay. She cannot, her department is full. Move $3,000 from wages. 6000. Diff events. Cosponsor with programming. Gender race, incorporating race in sexual awareness. Pride the N and unity, will be where his expenses occur. Duvall. Brainstorm phase.
Student engagement. Rodriquez, start with memo. Easy. Money isn’t moved between lines, budget reduction. 0ct 17th, new person starts. Money goes to bud and fin reserve line. Reduce from fringe line. 38000, lower fringe, don’t know how much. Center for student engagement, everything from employment wages, tech support, vehicles, hire more campus escort around daylight savings time. Job searches. Day to day operations, office supplies. Membership $75 per person. Travel, submitted seven presentations. Accounting office. Three hundred clubs and organizations, including all ASUN accounts, tracking down financially lacking clubs. Maintenance. Civic engagement. Fixtures. No flexibility. Faculty, student wages, operating. K sheet, ignore July case sheets, controller’s office’s job. July 20th or 25th. Transferred over to new fiscal year. Travel for two people. Leadership account, senate for student’s engagement. Eighty eight compliant, inkblot film. Food and props, title nine filming. Tech stuff in monitoring. Back up all the websites, that was July. Month of August, vehicle gas. Redfield campus, training non-profits, coffee and muffins. Sensitive data. Student development day for student employees. A big expense under the secretary’s account is the new recorders.The old ones were not working. The new recorders are better quality. No code on the line committee can’t charge expenses. There in July and Aug, disappeared in December. October negative. Plates and registration for the truck, over tipped by 21 cents and had to return the 21cents. Feng, why pay for cable? Rodriguez stated that students will use it. What might attract students to ASUN is having cable in the office.
Committee on Budget and Finance
October 7th, 2016
Page 2
7.PUBLIC COMMENT*
There is no public comment at this time.
8.ADJOURNMENT
Meeting is adjourned at 4:43pm
NOTES:
Unless otherwise marked by an asterisk, all items are action items upon which the Senate may take action.ASUN supports providing equal access to all programs for people with disabilities. Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please call the Speaker of the ASUN at (775) 784-6589 in advance so that arrangements may be conveniently made.