CA001 – APPLICATION OF HEAT

Attaching to and forming part of Section A of the Policy. Where work of any nature or value whatsoever involves the application or generation of heat the Insured shall require a completed hot work permit in the form attached hereto from any workman or contractors undertaking the work and otherwise take such precautions as may be necessary to ensure a safe working environment having regard to the risk of fire

HOT WORK PERMIT

This Hot Work Permit should be completed whenever repairs, alterations, extensions or refurbishments are to be carried out at your premises involving the use or generation of heat.

Serious fires are frequently started as a result of lack of care and attention before, during and after work involving the use or generation of heat.

By undertaking the reasonable checks listed you could avoid the possibility of serious damage to your premises. Failure to implement these checks may mean that you are unable to recover from your Insurers in the event of ensuing fire damage.

These checks must be completed jointly by your Safety Officer or nominated person[s] and the Contractor/Workman/own employee, concerned.

You should retain a copy of the completed Hot Work Permit for one month.

General Information

Complete this section with the person[s] carrying out the work.

Contactor’s/Workman’s/Employee’s Name: ______

Your Safety Officer or nominated person[s]: ______

Location of the Hot Work: ______

Date/Time of Hot Work: ______

Date/Time of Issue of Permit: ______

This permit expires on: ______

Anticipated Duration Period of Hot Work: ______Days/______Hours/______Mins

Date/Time of expiry of Permit: ______

You should also ensure that any Contractor/Workman has adequate Public Liability insurance.

General Precautions

  • Alternative safer methods of work should be explored before a decision is taken to authorise Hot Work
  • Wherever possible items to be subjected to Hot Work should be removed to a safe area designated for that purpose
  • A trained person, not directly involved with the work, should provide a continuous fire watch during the period of Hot Work. Following completion of each period of the work, the fire watch should continue for at least 30 minutes, with further checks at regular intervals up to 60 minutes after completion to ensure that the working area and all adjacent areas, including the floors below and above, and areas on the other sides of walls, screens, partitions and above false ceilings have been inspected and found to be free of smoldering materials or flames.

Before Hot Work Commences

Ensure thatCheck Done

[tick appropriate item]

  1. In sprinkler protected premises the system should remain fully

operational

  1. Adequate and suitable portable fire extinguishers are available

for immediate use and all persons involved in the Hot Work

process and undertaking fire watch duties are trained in their

use

  1. An area within 10 metres of the Hot Work process is cleared of

combustible materials and flammable liquids

  1. If combustible materials are within 10 metres and cannot be

removed they should be covered by non-combustible material

  1. Any holes, gaps in walls, floors or ceilings where sparks could

pass through are covered by non-combustible material

  1. Floors are swept clean
  1. Floors of combustible material in the designated area are covered

with sheets of protective material or wetted and covered with sand

  1. Floors below and above, and areas on other sides of walls, screens

or partitions are inspected and cleared of combustible materials

which may be in danger of ignition either directly or by conducted

heat

  1. Enclosed equipment such as tanks, vessels etc are emptied and

tested or are known to be free of flammable or other dangerous

materials

  1. Where work is being carried out on building panels, an assessment

is made on insulating or other materials behind or forming the

core of the panels

  1. Where an automatic fire detection system has been installed only

the zone where the Hot Work is being carried out is isolated for

the period whilst Hot Work is in progress

Following Completion of Hot Work

Ensure that

  1. Paint strippings, hot stub ends of welding rods and other hot

waste materials have been removed and disposed of safely

  1. All equipment, including gas cylinders, has been removed to a

secure area

Final Check

Maintain Fire Watch and regular inspections for a period of 60 minutes after completion of the Hot Work as specified under “General Precautions” above

We confirm completion of Hot Work and Final Check:

Your Safety Officer or nominated person[s]: ______

The Contractor/Workman/Employee: ______

Date: _____/_____/_____