BBC Collaborative Agreement
Part I – Collaborative Make-upCollaborative Name
South Los Angeles Best Babies Collaborative (SLABBC)
Collaborative MembersLead Agency
Los Angeles Biomedical Research Institute at Harbor-UCLAMedicalCenter, South Los Angeles Health Projects
SLABBC Members
INMED/MotherNet
King-Drew Medical Center/Women’s HealthCenter
SHIELDS for Families, Inc.
SouthCentralFamilyHealthCenter
WattsHealthCareCorporation-WattsHealthCenter
Collaborative Mission / Collaborative Vision
To promote healthier pregnancies, birth outcomes and interconception care by enhancing linkages between community-based medical and social service providers / All babies in South Los Angeles have a healthy start in life
Collaborative Values
-Respect
-Integrity
-Teamwork
-Accountability
-Shared Responsibility
-Dedication and Commitment
-Productivity
-Innovation and Creativity
-Vision-Focus
-Cultural Sensitivity
-Optimism
-Realistic Expectations
-Flexibility
Part II – Goals and Priorities relative to the Collaborative (not scope of work; refer to Mission, Vision, Values and SWOT Analysis)
Collaborative Goals and Priorities
- June – August, 2005
-Address institutional buy-in within our respective agencies
-Continue to creatively brainstorm around the proposed interventions to craft sound plans that utilize our strengths and fill the identified gaps
-Harness the power of existing collaboratives and partnerships as part of our planned program
-Dialogue with the other Harbor Corridor BBC (led by St. John’s) to explore synergies, share strategies and avoid duplication
-Together with First 5 LA, determine what is feasible regarding data sharing and tracking of high risk women
-Work with First 5 LA and the Center for Healthy Births to gain a clearer sense of the expectations regarding scale of the project and other requirements of participating agencies
-Complete all required items for funding from First 5 LA including the logic model, scope of work, statement of work, budgets, modified MOUs etc.
- Year 1
-Establish and convene the necessary work groups to plan and implement project activities identified in the Scope of Work. Recruit workgroup leaders from within the SLABBC.
-Collectively develop and endorse a process to assess the appropriateness of collaborative membership in relationship to the objectives in the SOW and identify additional linkages/potential additional partners, as needed.
-Agree on and document member responsibilities (for current and future members)
-Regularly reassess the appropriateness of key activities relative to the goals and objectives for the SLABBC
-Dialogue with the other Harbor Corridor BBC (led by St. John’s) to explore synergies, share strategies, and avoid duplication
-Establish contact with other collaboratives/associations as appropriate
-Establish a process for collecting and reviewing data to be used to monitor and optimize the health of the collaborative
-Assess member satisfaction with SLABBC meetings and Collaborative
-Conduct the Wilder Inventory and assess relevance and utility of its results
-Develop and document an action plan to improve the functioning of the Collaborative, using progress toward SOW objectives, member satisfaction results, and Wilder Inventory results
-Share information on governance structure, monitoring tools, best practices and lessons-learned from within and outside the collaborative
-Capture the accomplishments of the SLABBC to be used to increase visibility and recognition in Years 2 and 3
- Year 2
-Revisit Workgroups to assure continued appropriateness, relevance, and value. Establish new groups and/or eliminate groups as appropriate.
-Continue dialogue with St. John’s BBC and other collaboratives/ associations
-Identify additional linkages/potential additional partners, as needed.
-Conduct regular member satisfaction assessments and an annual Wilder Inventory
-Assess health of the collaborative using results of the Wilder Inventory, member satisfaction, and progress toward SOW objectives. Integrate findings into the SLABBC strategic planning process.
-Develop and implement an action plan to improve the functioning of the Collaborative as necessary
-Plan for sustainability and seek additional/future funding
-Share best practices and lessons-learned within and outside the collaborative
-Continue to capture the accomplishments of the SLABBC and initiate one or more strategies for increasing SLABBC visibility and recognition
- Year 3
-Revisit Workgroups to assure continued appropriateness, relevance, and value. Establish new groups and/or eliminate groups as appropriate
-Continue dialogue with St. John’s BBC and other collaboratives/ associations
-Conduct regular member satisfaction assessments and an annual Wilder Inventory
- Assess health of the collaborative using results of the Wilder Inventory, member satisfaction, and progress toward SOW objectives. Integrate findings into the SLABBC strategic planning process.
-Develop and implement an action plan to improve the functioning of the Collaborative as necessary
-Plan for sustainability and seek additional/future funding
-Share best practices and lessons-learned within and outside the collaborative
-Continue to capture the accomplishments of the SLABBC and initiate one or more strategies for increasing SLABBC visibility and recognition
-Steering Committee discusses experiences and lesson-learned about collaboration at end of the third year. As appropriate, a summary of lessons is shared with First 5 and other BBCs.
Success Measures
- June – August, 2005
-Development of a three-year intervention plan, statement of work, and scope of work, which clearly delineate planned activities and outcomes and partner roles, responsibilities, and available resources
-Development of a realistic and feasible tracking, monitoring, and evaluation plan
-On-time submission of all First 5 LA deliverables
-Linkages with existing collaboratives identified
-Signed MOU between LA BioMed and SLABBC members
-Signed MOU between each SLABBC agency and First 5 LA
- Year 1
-Documented member responsibilities and membership matrix outlining member activities and services
-Signed MOUs with new SLABBC agencies, if appropriate
-Regular, focused, and productive meetings of the entire Collaborative and work groups documented
-Documented results of the member satisfaction surveys and Wilder Inventory
-SLABBC’s members’ positive evaluation of the Collaborative, as evidenced by positive member satisfaction surveys and/or Wilder Inventory results
-Documentation of discussion of member satisfaction assessment and Wilder Inventory results and application to the strategic planning process
-Documented action plan for improvements to Collaborative functioning if necessary
-On-going dialogue between the two Harbor Corridor BBCs
-Interest in the SLABBC in the community, as reflected by partner contacts, presentations, partnership activities, and/or media coverage
- Year 2
-Continued participation by all original SLABBC member agencies
-Signed MOUs with new SLABBC agencies, if appropriate
-Regular, focused, and productive meetings of the entire Collaborative and work groups documented
-Documented results of the member satisfaction surveys and Wilder Inventory
-SLABBC’s members’ positive evaluation of the Collaborative, as evidenced by positive member satisfaction surveys and/or Wilder Inventory results
-Documentation of discussion of member satisfaction assessment and Wilder Inventory results and application to the strategic planning process
-Documented action plan for improvements to Collaborative functioning if necessary
-Documented discussion of sustainability and/or future funding
-On-going dialogue between the two Harbor Corridor BBCs; shared tools and materials
-Interest in the SLABBC in the community, as reflected by partner contacts, presentations, partnership activities, and/or media coverage
- Year 3
-Continued participation by all original SLABBC member agencies
-Signed MOUs with new SLABBC agencies, if appropriate
-Regular, focused, and productive meetings of the entire Collaborative and work groups documented
-Documented results of the member satisfaction surveys and Wilder Inventory
-SLABBC’s members’ positive evaluation of the Collaborative, as evidenced by positive member satisfaction surveys and/or Wilder Inventory results
-Documentation of discussion of member satisfaction assessment and Wilder Inventory results and application to the strategic planning process
-Documented action plan for improvements to Collaborative functioning if necessary
-Documented discussion of sustainability and/or future funding; identification of sources for continued funding.
-On-going dialogue between the two Harbor Corridor BBCs; shared tools and materials.
-Interest in the SLAHP within the community, as reflected by partner contacts, presentations, partnership activities, and/or media coverage
-Documentation of experiences and lesson-learned about collaboration throughout the 3-year project. As appropriate, the summary of lessons is shared with First 5 and other BBCs.
Part III - Collaborative Rules of Engagement
Collaborative Practices
- Being fully present
- Paying attention
- Speaking one’s truth
- Being open
- Giving and receiving feedback
- Handling and resolving conflict, Maintaining and respecting confidentiality, Taking responsibility
- Being accountable
- Decision making
- Follow through
- Other
- Attendance
- Promptness
- Participation
- Logistics
- Action items and assignments
- Meeting roles
- Facilitator
- Recorder
- Timekeeper
- Other
- Other
Support Mechanisms
- People
- Resources
- Equipment
Lead Agency Responsibilities (relative to the functioning of the Collaborative)
-Provide leadership to BBC partners in the implementation phase of the grant
-Ensure fiscal and outcome accountability
-Provide work plan oversight and administration of the grant
-Provide infrastructure and support for the collaborative process
-Act as liaison to First 5 LA and the Center for Healthy Births
-Ensure effective and efficient coordination, communications and follow-up processes
-Coordination of human subjects submissions
-Participate in Healthy Births Learning Collaboratives
-Support to SLABBC Work Groups (Outreach, Health Education, Social Support, Interconception Care, and Healthy Births Training Program)
-Conduct data evaluation, monitoring and reporting
-Share lessons learned
-Provide conflict resolution as needed within the Collaborative
-Explore additional and future funding opportunities for the SLABBC
-Lead group in identification of opportunities to promote SLABBC visibility and recognition
Collaborative Members Responsibilities
-Active and consistent engagement in SLABBC activities, Steering Committee, and work groups
-Designation of one or more key SLABBC participants from each collaborating agency
-Ensure integration of SLABBC-related activities as part of agency activities and obtain buy-in from agency leadership
-Timely submission of Wilder inventories, member satisfaction assessments, and progress reports
-Open sharing of ideas regarding how the Collaborative is functioning and what can be improved
First 5 LA Responsibilities
-Provide clear guidance regarding expectations
-Develop performance monitoring and evaluation framework
-Select and facilitate Evaluation Peer Review Panel
-Ensure linkages of BBCs and Healthy Births Initiative activities and other First 5 initiatives
-Ensure accountability and compliance of LABBC-Center for Healthy Births and BBC with First 5 LA grant conditions
-Advocate for the provision funds to continue the SLABBC beyond the first 3 years
-Support BBC efforts to develop communications and social marketing efforts
LABBCCenter for Healthy Births
-Work closely with the SLABBC to coordinate the other initiative components including policy (integrating input from the collaborative) and pre-natal care (integrating input from the collaborative)
-Facilitate sharing between the BBCs
-Provide evaluation/technical assistance to the BBCs
-Work with First 5 LA, the BBCs and consultants to develop collaborative outcomes and performance measures
-Participate in Healthy Births Initiative Peer Evaluation Review Panel
-Ensure linkage of all BBCs with all Healthy Births Initiative activities and with other First 5 LA initiatives
G:\#Initiatives\HealthyBirths\BBC Draft Documents 8.15.05\LA Biomed\LABioBBCCollaborativeAgreementFinal08-15-05.doc
10/08/2018