- OPENING/ WELCOME
The Chairman George Clarke opened the meeting at 19.00 hours, extending a welcome to all present.
- ATTENDANCE
2.1COMMITTEE MEMBERS
George Clarke (Chair)Branch President
Lyn CoomberBranch Secretary
Frank BurkeBranch Director of Lifesaving
Ian Shield Branch Treasurer (Tele-link)
Adam DunnBranch Director of Surf Sports (Tele-link)
Tori DemopoulosBranch Director of Membership Services
Glen MillerBranch Director of JAC (Tele-link)
2.2ALTERNATE
2.3 VISITORS
Jenny NealRegional Manager (minutes)
2.4APOLOGIES
Jeremy BestLifesaving Development Officer (North)
Greg WilleyLifesaving Development Officer (South)
- DISCLOSURE OF INTEREST
There were no disclosures of interest or conflict matters noted.
- MINUTES OF PREVIOUS MEETING
The meeting noted that the minutes of the Executivemeeting held on 25thMarch 2014had been circulated. With the Executive committee further noting that the:
- E-mail communication received from Eimeo President Bill Lansbury dated 28th March 2014 queried the quorum and number of attendees at meeting. Referred to Constitution – majority of voting members = 4 in attendance.
- DOSS & DOLS to implement submission for Hi-Vis requirements with recommendations to be endorsed by Council.
- Secretary & Temp RAO meeting with Branch Auditor to discuss scope of audit and identifying assets, costs etc.
- AGM plans held over to General Business.
- Outstanding payments to be followed up 30th April. RM & RAO to action.
- Meeting endorsed as valid.
IT WAS RESOLVED: That the Previous Minutes of theExecutivemeeting dated25/03/2014 as circulated, be noted and endorsed.
- MATTERS BROUGHT FORWARD
The Committee reviewed the Action Matrix – Business Arising from Executive meeting
25thMarch 2014, with the Executive further noting that:
- Planning for the AGM Annual Dinner is now underway. Branch Secretary to engage small committee for assistance with planning and event.
- Notification of thanks to Bill Lansbury for his attention to the meeting minutes and raising his query. (RM to administer 30th April).
- Items on matrix to be listed in numeric order. Add additional item – Forrest Beach Crocodile problems impacting on Membership Base.
IT WAS RESOLVED: That the Action Matrix –Business Arising from Executive25/03/2014 as circulated be noted and endorsed as ongoing.
- SAFETY REPORT
The Chair will provide a summary on the safety issues that have arisen as at 29th April 2014.
* Lighting at Pallarenda premises will be on-going until resolved.
IT WAS RESOLVED: That the safety issues as at 29/04/2014, as discussed, be noted and endorsed.
- CORRESPONDENCE
It was noted that all correspondence/ communications had been handled on a daily basis by appropriate staff. Relevant items for information and/ or action had been dealt with by Committee members on a progressive basis. Appropriate file records for all inwards and outwards correspondence have been maintained.
7.1Acknowledgement from Jason Costigan MP Whitsunday for 17 Kids from Eimeo & Mackay SLSC regarding their success on the state championships. Congratulations letters also sent from NBB.
7.2Westpac Bank Statement 41 – March 2014.
7.2Bills paid up to date.
7.3Outstanding Invoices (incoming monies) being chased up and cleared.
7.4Audit/Asset Registers preparations in place.
7.5Internet Banking in full use.
7.6ATO BAS statements up to date and paid on a monthly basis.
7.7Fiona Clyde Memorial Bank Statement only arrives yearly and inaccessible via internet banking.
7.8 E-mail query received from Eimeo President – 28th March 2013 (tabled and actioned).
IT WAS RESOLVED: That the inwards correspondence received and outwards correspondenceis noted and endorsed.
- ITEMS OF BUSINESS (Agenda Items)
8.1Minutes for Surf Sports – meeting 9th April, 2014 cancelled due to minimal attendance.
8.2Club Representatives non-attendance at Monthly Lifesaving Meetings
8.3NBB Invoices Outstanding – statements emailed 22/4/14:
- Arcadian SLSC$559.50
- Ayr SLSC$18.50
- Bowen SLSC$500.00Breach only
- Reg Butler$27.50
- Eimeo SLSC$
- Forrest Beach SLSC$192.00
- Mackay SLSC$
- Mark & Carol Rossato$100.00Branch Dinner last year-mailed x 4 times.
- Sarina SLSC$5.50
- Surf Lifesaving Qld$650.88
- Tsv Picnic Bay SLSC$1392.00
Total Outstanding$3445.88
9REPORTS
9.1President – George Clarke
- Spoke to Mayor Hill on Memorial Day at Picnic Bay – request RM to contact TPB President in regards to letter to TCC re: funding opportunities.
- Requests DOSS provide brief overview on State and Australian Championships detailing information on North Barrier/Club achievements.
9.2Director of Lifesaving – Frank Burke
- Verbal report – sustainability of some Clubs is a concern.
- Figures for this year – 812 Awards and 93 Bronzes.
- Final Patrols held on Anzac Week-end and thanks to all Clubs and Members.
- DDOLS has completed annual patrol inspections for all Clubs. Report to be tabled at State meeting.
- Branch has 95 IRB drivers & 177 Crewman yet we struggle to have IRB people at our Carnivals? This will need to be addressed at Club level.
9.3Director of Surf Sports – Adam Dunn
- Pool Comp at Ayr was cancelled due to TC Ita.
- Branch IRB training day held in Bowen attended by 8 Mackay, 3 Bowen and 10 TPB Members.
- Only three Club delegates dialed into the last Surf Sports meeting therefore meeting was cancelled due to lack of attendees.
- Request for funding has been put forward to SLSQ for the Junior Branch Team. $15k was requested and the budget was being presented to the Board on Wed 30th April 2014.
- Approval request noted for the Branch to enter an IRB Team for the Ocean Roar Series. This will be put forward at the SLSQ Surf Sports Meeting for approval on 30th April 2013.
- State IRB Championships – request sent to Bear and Jim for current update as information is required for State Meeting. To date DOSS has received limited information to deliver to State.
9.4Director of Membership – Tori Demopoulos
- Verbal report – NB has gained 16 new Members showing an upward trend.
- Big congratulations and thanks to the 6 Surf Girl entrants representing their Clubs and North Barrier Branch. Also thank you to the Club Members and Committees for a big job that has been done very well.
- Youth Camp – was the Branches most successful camp since LDO commenced in his role.
- The camp went very well and we have requested feedback – positive or negative from the Youth Members and all involved with the camp.
- Looking at other locations such as Ayr however Maggie Island is always considered a great venue.
- Will be working with Branch Secretary for AGM planning and already sourced someone to assist with invitations.
- Secretary to attend the next Youth Committee meeting 13th May at 6.30pm for purpose of AGM planning.Slides to be reviewed from last years’ event.
9.5Director of Junior Activities – Glen Miller
- Apologies no report, as have been absent with work commitments. The next JAC Panel Meeting is set for 5th May.
- Need to lock a date down for JAC Forum possibly before or after Branch AGM 19th July?
9.14Regional Manager – Jenny Neal
- Submitted and tabled.
9.15Administration & Planning – Lyn Coomber
- Procedures written for congratulatory letters and NB will issue letters for achievements.
- Request notifications of alloutstandingcivicachievements to be referred to Branch Secretary to allow congratulatory letters to be sent
- DOMS will also acknowledge all Members and source information.
- Thank you to Townsville Picnic Bay for the use of their Club facilities for Memorial Day which was organized by Branch and SLSQ.
- A review of the NBB Asset Register has been undertaken in conjunction with the Regional Manager & Administrator. A number of adjustments have been identified including the write off of some assets which have been disposedof & are now fully depreciated eg built in cabinets at the vacated office
- Also assisting Administrators with annual audit requirements & meeting with Auditor next week.
10 Other Reports
10.1Financials - Ian Shield
- As tabled however unable to speak on specific items due to lack of descriptive information through the reporting system. RM will work with administrator for more information to be delivered. Payments should be descriptive enough for all to assess what occurs with funds.
- Brief overview delivered on what could be ascertained from the lines and amounts.
11Business Arising from Reports
11.1
- Follow up on payments outstanding – 30th April.
- Outstanding Club reports – attached reports is all that was received – to be addressed with Club Presidents.
- Lack of representation at meetings – Surf Sports, Lifesaving and Junior Activities – to be addressed with Club Presidents.
- Check Mackay SLSC monthly repayment on loan.
12GENERAL BUSINESS (late agenda items)
12.1
- DOMS – please provide information required for the monthly Branch Newsletter by Friday 02nd May for distribution the following week.
- Content for Newsletter to date – Profile of Surf Girl Entrants, AGM and Presentation night info, thanks to Clubs for Patrolling season, and thanks to TPBSLSC for Memorial Day.
12.2Branch President - will be out of contact with limited access to communications to 12th May.
- Correspondence to Branch Council - meeting for Strategic Planning and Constitutional review and amendments (Branch Secretary will administer 30th April).
12.3Surf Sports – NBB Carnival Calendar – dates to be submitted at next Council meeting 27th May for endorsement.
12.4Finalisation of audit will assist all Directors with their annual budgets to be
presented at the next Council meeting for endorsement.
13NEXT MEETING
The next Executive meeting will be 27th May, 2014.
The next Council/Executive meeting will be held on 27th May 2014.
The next Surf Sports meeting will be held on 14thMay2014.
The next Surf Lifesaving meeting will be held on 15thMay 2014.
The next Youth Committee meeting will be held on 13thMay 2014.
A special meeting to be requested with Council on 20th May 2014.
14CLOSE
The chairman thanked all who attended. The meeting was formally closed at 8.16 pm.
1 /Our Vision: “Zero Preventable Deaths in Queensland Waters”
Our Motto: “Vigilance & Service”