How to Identify an Item As an Asset in Marketplace

How to identify an item as an asset in Marketplace

Introduction:

An asset is an item that has a cost of $5000 or more and a life of two years or more. An asset can be a single item or a group of items that make a single item. The asset (A) item should always be the first item entered, additional items that are connected to that asset are marked as components (C). You can have multiple assets on a purchase orders. Asset orders are charged to SC 62, 63 and 71

The user is identifying the items in Marketplace as an asset and component. The PO will integrate into AISystem in an incomplete status. Users will have to change the PO and enter the asset information before the PO can route on for approval.

Entering asset information

Once you have done your shopping and clicked the Proceed to checkout button, the Draft Requisition page will display.

If the order is more than $25000, attach the supplier Justification form in the Internal Notes and Attachment section.

Enter your account information and scroll down the page to the Supplier/Line Items Details section. Go to the item that should be marked as an asset and click the edit button that is located to the far-right hand side.

That will open up the tracking fields for editing. Mark your first item as an Asset with an A and click the Save button.

Scroll down to the second item, click the edit button and mark as a component C and Save.

Proceed like you would with any other Marketplace order. If you are a shopper you will be finished.

Changing the PO in AISystem

The order transfers into AISystem in an incomplete status. Users can access the document two ways

·  Document Inquiry - go to the Summary Approvals page and Click the go to Change Mode button

·  Go to Purchasing > Asset Purchases Order and bring the document up under the action of Change

Click the Save button and the system will advance to the Asset information page. Complete the applicable fields and Save.