Meeting Minutes of the Parish Council held on Tuesday 17th May 2016 at Great Wood Hall at 7.15pm

Attendees:Councillors –Cllr K Flunder (Chair), Cllr A Hulme (Vice Chair),Cllr C Pearce, Cllr B Stubbs, Cllr D Ball, Cllr S Akerman, Cllr D Trigger, Cllr P Wilkinson & Cllr P McCormack– S Morgan-Rimes (Clerk).

  1. Chairman’s Welcome:
  2. Apologies ReceivedFrom:Cllr A Wilkinson & Cllr T Wilkinson.
  3. Declaration of Interest:Nothing in addition to the normal declarations.
  4. Minutes of Previous Meeting:The minutes of the monthly meeting of the council held on 19thApril 2016 have been circulated. They have been confirmed as an accurate and true record and signed by the chairman.

Proposed: Cllr C Pearce - Second: Cllr D Trigger

  1. Election of Chairman, Vice Chairman and other Councillor Roles:

Chairman Nominee – Cllr A Hulme – Proposed by Cllr D Ball and Second by Cllr D Trigger - Unanimous

Vice Chairman Nominee – Cllr C Pearce – Proposed by Cllr D Ball and Second by Cllr B Stubbs - Unanimous

Position / 2016/2015 Appointee / Proposer / Seconder
Chairman / Cllr A Hulme / Cllr D Ball / Cllr D Trigger
Vice Chairman / Cllr C Pearce / Cllr D Ball / Cllr B Stubbs
Internal Auditor / Cllr A Wilkinson / All in Favour
Lengthsman Coordinators / Cllr S Akerman (Tean)
Cllr P McCormack (Checkley)
Cllr B Stubbs (Hollington)
Police Coordinators / Cllr C Pearce
Greatwood Hall Working Group / Cllrs Flunder, Ball & Trigger
Greatwood Hall Management Committee / Cllrs Ball, Pearce & Stubbs
Checkley Community Centre / Cllrs Flunder & McCormack
Hollington Village Hall / Cllr P Wilkinson
SPCA / Cllr C Pearce & Clerk
SMDC Parish Assembly / Cllrs K Flunder & C Pearce
Lafarge Tarmac Liaison Committee / Cllrs D Trigger & T Wilkinson
Footpaths Committee / Cllr P Wilkinson
Youth Committee / Cllrs A Wilkinson,S Akerman & K Flunder
Rural Council for Staffordshire / Cllrs P McCormack & P Wilkinson
Road Safety & Highways Committee (Cllr Deavilles working group) / Cllrs D Ball, B Stubbs, D Trigger & P Wilkinson
Neighbourhood Plan Steering Group / Cllrs K Flunder. S Akerman, P Wilkinson – Cllr P McCormack as technical liaison manager

Cllr Flunder thanks council for their support over the last 12 months and hands chair over to Cllr Hulme. Cllr Hulme thanks council for their nomination and signs ‘Declaration of Acceptance.’

  1. Public Participation:

Carley Mellor – RBL – Church Parade and other dates

5th June, 2pm will be the church parade through Tean with full standards and marching band.

27th May, 2pm at Great Wood Primary councillors are invited to attend 90th Birthday celebration for a RBL member.

25th June at Great Wood Primary Queens 90th Party along with the schools Summer Fayre.

New Union Jack for High Street is with Carly.

Carly has the Council’s poppy wreaths ready for November but is having storage issues. Carly to liaise with Cllr Flunder as he may have somewhere.

  1. Chairs Announcements:

No announcements.

  1. Matters Arising:

Hollington Speedwatch–Cllr Hulme advised there had been three sessions and on average there are approx. 150 cars an hour. Approx speed is about 50mph. Seems to be working as people have commented that the traffic has slowed down.

Defib–Cllr P Wilkinson advised it’s not just training but a maintenance contract for the equipment. Not yet looked into and will bring it back to the next meeting.

Play Equipment - Cllr Ackerman advised we have had a quote for repairs of the new equipment flooring and we are currently looking into repairs for the other equipment.

  1. Correspondence:

Date / From / Subject/Ref / Brief / Outcome
For Consideration
19/4/2016 / Zurich / Parish Insurance / Renewal / Clerk to check if speed guns are included and rebuild of GWH cost.
For Information
25/04/2016 / SPCA / Councillor Training / 7th June, Stafford £20ea / Cllrs emailed 10/5
25/04/2016 / SPCA / Chairman Training / 31st May, Stafford £20ea / Cllrs emailed 10/5
17/05/2016 / Sue Green / Support Staffs / Workshop 30/6 - £29 / Cllrs emailed 17/5
  1. Planning Applications:

Applications
For Consideration / Outcome
SMD/2016/0217 / 1 Havensfield Dr, Tean / Proposed extension of the existing dropped kerb / No objections
  1. Financial Matters:

Authorisation of the below was carried out by Cllr Akerman in the absence of appointed internal auditor Cllr A Wilkinson.

Payee / Goods/Services / VAT / Total Amount / Cheque no
New Haden Metals / 580g General Waste from Wentlows – 14/4/16 / £13.92 / £83.52 / 3150
UR Media / Dog Foul Posters / £14.91 / £89.46 / 3151
SCC / 1st Mortgage Instalment – for period Apr – Sept 2016 / - / £8500.00 / 3152
Talk Talk Business / Phone & Broadband for GWH / £5.50 / £33.00 / Direct Debit
Christopher Neufeld / Internal Auditor / - / £95.00 / 3153
Zurich Insurance / Parish Insurance 2016/2017 / - / £1516.01 / 3154
M Price / Litterpicker Fee / - / £280.80 / 3155
S Clarke / Lengthsman Fee / - / £1242.00 / 3156
S Clarke / Lenghtsman Expenses / - / £31.00 / 3156
S Morgan-Rimes / Clerk Fee / - / £834.00 / 3157
S Morgan-Rimes / Clerk Expenses / - / £76.82 / 3157
Monies Rec’d
SMDC / Recycling / - / £92.01
Various / Cemetery – Interment, Plots & Monuments (100404/5) / - / £700.00
S Clarke / Lawnmower Payment / - / £100.00

Proposed: Cllr Flunder - Second: Cllr P Wilkinson – All in favour

  1. District Councillor’s Announcements:

In the April 2016 meeting Cllr Pearce proposed a letter to go to Cllr Ralphs for her support with the Checkley Traveller sites and no one seconded, Cllr Stubbs would like to second this (2016/19).

Cllr Pearce has spoken to PCSO John Staples about the mobile police station coming to Tean. He will look into and come back with some dates.

  1. County Councillor’s Announcements:

Cllr Deaville not attended and no meetings have been held. Next meeting with Cllr Deaville and Mr Steele is due 6th June.

  1. Recommendation from Great Wood Working Group & Committee:

Working Group – Cllr Ball feels that we should release some of the money put aside for the large Car Park project to seek tenders to resolve the immediate car park issue.

Proposed: Cllr Ball - Second: Cllr P Wilkinson

Cllr Trigger feels this should be discussed at a working group meeting and a specification should be drawn up. 8 in favour and 1 abstention.

  1. Recommendations from Checkley & Tean Sports Club Working Group:

Cllr Flunder advised numbers of children attending have dropped and unable to get volunteers to help. Staffordshire Turbine Action Group have donated £750 to sporting events. The sports club does not have a bank account and would need to open one just to put this cheque in. Cllr Flunder has spoken to Denise Wheat of Tean Youth Club and asked if it could be put into their bank account. On the understanding that it is used to hold an open day to try and recruit me people for the football and drum up more volunteers for both football and the Youth Club (possibly a fund raiser for YC and combine with Neighbourhood Plan engagement). If the football club doesn’t continue, whatever is remaining from the £750 will be donated to the Youth Club. Denise Wheat advised she would need to take this to the next YC meeting for approval. Cllr Akerman also proposed the football training is moved back to Tean rec.

  1. Residents Group / Neighbourhood Development Plan Recommendations from Steering Group:

Cllr Flunder advised that questionnaire has a few final tweaks but then should be ready. Final review is planned for week before the June Parish meeting. Cllr Pearce has also spoken to Hannah Barter of Urban Vision and she would be happy to come along to the next NP meeting or Parish meeting. Cllr Flunder proposed the Parish Council funds the initial questionnaire.

Proposed: Cllr Flunder - Second: Cllr Pearce

  1. Local Plan:

Cllr Trigger advised they are 3rd of the way through the LP consultation process. Consultation closes 13th June. Drop in session on 12th May was successful with four planning officers in attendance. This is the start of the statutory consultation process.

  1. Lengthsman’s Brief:

Cllr Akerman advises Ann Fowler from Adams Valley Turf has donated some turf and watering cans. Nice idea to send a press release to the paper saying thank you.

Proposed: Cllr Akerman - Second: Cllr Pearce

Also decided that the Lengthsman can get with any job he deems is necessary, and only needs to seek approval is a cost in involved.

  1. Annual Audit for period ending March 2016 (05.2016/19):

Parish accounts were audited by Chris Neufeld. Everything found in order with the exception of two issues. A lengthsmans cost had been entered into the wrong column – issue now rectified, and on previous VAT claim premium tax on the annual insurance was claimed as VAT in error. The corresponding amount will be removed from the next claim.

Chair, Cllr Hulme and Councillors agreed paperwork. Therefore, sections 1 and 2 were signed by Cllr Hulme.

Proposed: Cllr Flunder - Second: Cllr McCormack

  1. S106 / Wentlows Improvement Update:

Council agreed to sign the SMDC SLA.

  1. Tean Post Office – Potential Closure:

Cllr Ball thinks the situation isn’t any different to the last ten years, and needs keeping an eye on. The parking situation hasn’t changed which is the issue. Enforcement officers are still in the village. Clerk to write to the High Chief (Cllr Trigger to find out who this is).

  1. Tean Rec – Teenage Shelter:

Cllr Akerman to look into and bring details to next meeting.

  1. July Meeting Date:

Clerk points out that July meeting is 19th and clerk will not be available. Cover can be obtained or would the council prefer to meeting moved forward one week to 12th July.

All councillors in favour of moving the meeting to 12th July 2016.

  1. Hollington Picnic Area:

Decision made previously for parish and area neighbours to pay for fencing. Cllr Trigger proposed wait until the Neghbourhood Plan finalised.

Amendment Cllr P Wilkinson proposed we just get on and fence this.

Proposed: Cllr P Wilkinson - Second: Cllr Pearce

  1. Well Meadow Gardens:

Cllr Pearce thinks we should promote this area as it is an asset to the village. Cllr Pearce proposed we write a piece for the paper about it.

Proposed: Cllr Pearce - Second: Cllr Flunder

Cllr Flunder also proposed we look into getting a brown sign in place.

Proposed: Cllr Flunder - Second: Cllr Akerman -Cllr Flunder to look into.

  1. Matters Pertaining to Issues in the Parish or for the Next Meeting (21st June 2016):

Cllr Flunder wanted to just mention flooding and D Hughes, also thank Mr Christopher for letter to ombudsman.

Cllr Pearce - painting of Checkley signs at next meeting.

Cllr Stubbs – Wentlows Boundary issues.

  1. Confidential Items:

No confidential items

No other business – meeting was closed09.27

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