PAST LIEUTENANT GOVERNORS MEETING MINUTES
OTTAWA, MAY 18, 2017
1)Call to order – Meeting called to order by Chair Marj Buck @ 1:11pm
-Quorum obtained.
2)Approval of Agenda – Moved by Madelaine Riley
Seconded by Bob Bogardis
That the agenda be accepted as presented. APPROVED
3)Invocation byPLG John Cumberbatch
4)Introduction of 2016/2017 officers – Chair Marj introduced herself, Vice Chair Bob Bogardis, Secretary Sheila Donald and Treasurer Kermitt McGann
5)Review and approval of meeting minutes dated May 12, 2016 –
Corrections – none
MOTION: Moved by – Shirley Bradley
Seconded by – Germaine Barr
That the minutes from the May 12, 2016 meeting be accepted as presented. APPROVED
ACTION: Secretary will forward approved minutes for posting on the PLG website. Will also have them translated into French for posting.
6)Matters arising from the minutes
i)Guidelines for a consistent definition of the duties/roles of all PLG committees in the District–draft of duties of a PLG committee reviewed
-Object is that every division create a PLG COMMITTEE and use this paper as a consistent guideline to follow
-Discussion ensued – stressed that this is only a guideline for a PLG committee
-Clarified that this would be forwarded the Trustees for consideration.
MOTION: Moved by PLG Gerthlyn Reid Holman–
-Seconded by – Hope Markes that the motion on the draft of PLG Guidelines for Divisions be tabled
-Moved by – PG Peter Tudisco
-Seconded by – PLG Germaine Barr that all documents be mailed to the PLG committee as a whole
-Full translation to happen for all documents sent for review
ACTION: Chair Marj to forward the PLG Guidelines to Robert Normand for translation.
ii)First timers’ pins – Moved by – PLG Brian MITCHELL
Seconded by PLG Navara – that the chair move forward with the development of the pin design in both French and English and forward it to all PLG’S for review and voting. A final date to vote will be communicated. Purchase of this pin would be the responsibility of this committee
-Final pin design to be sent to the PR group for final approval. APPROVED
ACTION: Chair Marj to forward pin design and pricing documentation to Robert Normand for translation.
7)Financial Report presented by Treasurer Kermitt McGann –
FINANCIAL STATEMENT AS OF MAY19, 2017
OPENING BALANCE1750.74
COLLECTIONS - $10.00 PER MEMBER 930.00
2680.74
DISBURSMENTS – First Timers reception
Hamilton/Aruba(575.95)
Closing BALANCE2104.79
Moved by – PLG Sheila Moore
Seconded by – PLG Rick Brooks
That the financial statement be accepted as presented.APPROVED
8)Review of the guidelines of the Ray Allen Memorial Award – A request that the Ray Allen guidelines for the Ray Allen Memorial award be amended to increase the timeframe for this award from 3 years to 5 years of continued service after serving as LG.. Robert Normand explained why he felt that the timeframe be increased.
Moved by PLG Robert Normand
Seconded by PLG Glenn Pushman
That this change be instituted.APPROVED
Discussion continued for clarification about the Ray Allen Memorial Award and how the submission process should happen.
NOTE: Consideration of future nominations for those that did not receive the award to be carried over into the next year was not supported. If they were to be submitted, they would have to seek the approval of the candidate and the submission must be voted on at a DCM of the Division.
9)First Timers future format – Discussion regarding what the future of the first timers event should look like.
ACTION: a request for suggestions will be sent out to the committee members by Chair Marj.
10)By Law amendment:
i)Article V – Officers
“Section 2The Executive of the Past Lieutenant Governors’ Committee shall be the Chair, the Vice Chair, the secretary, the Treasurer and the Immediate Past Chair, whose duties shall be those generally pertaining to such offices…………”
It is proposed that this section be amended to read
ii)Article V – Officers
“Section 2The Executive of the Past Lieutenant Governors’ Committee shall be the Chair, the Vice Chair, an English secretary, a French secretary, the Treasurer and the Immediate Past Chair, whose duties shall be those generally pertaining to such offices…………”
Moved by PLG Bob Bogardis that the addition of a French secretary be removed.
Suggested that the committee should consider including a translator for completion of all documents into French. Robert Normand has volunteered.
11. Election of Officers –
- Secretary – Moved by PLG Sheila Moore, Seconded by everyone that Sheila Donald be elected to this position. Nomination closed. PASSED
- Treasurer – Moved by PLG Jay McLaren, Seconded by PG Janet Atkinson DesRoches that Kermitt McGann be Treasurer – nominations closed PASSED
- Vice Chair – moved by PLG Shirley Bradley
Seconded by PLG Navara –that GerthlynReid Holman be Vice Chair – nominations closed. PASSED
- Chair–moved by PG Chuck MacIlravey, Seconded by PLG Robert Normand that Bob Bogardis be the next PLG CHAIR. Nominations closed. PASSED
Respectfully submitted by Secretary Sheila Donald
May 18, 2017