Snohomish Lacrosse Club
Meeting Minutes
4/13/11 - 7 pm to 9:15 pm
Attendees: Nathan Lawless, Wayne Burns, Krista Day, Bob Courtney, Laura Deiner, Rob Vandewall, Dan O’Hern, Brandy Sawyer, Norma Kvarda, Jamie Rentko
Agenda: New Board members, Treasures transfer / transition, Budget, Harvey Field, Goals, Logo Wear sales, Game & practice observations, Out of season practices, Scholarships, Sideline managers, Field Marshals, Board meeting frequency
New Board members: From the list of applicants the board selected three names to join the board. Nominees were Brandy Sawyer, Norma Kvarda, and Jamie Rentko. All three were reviewed / interviewed during the meeting. Nathan motioned that these three people be included to the board, Rob Vandewall seconded. Vote was unanimous – all three are now included to the board.
Treasurer Transfer / transition: Wayne Burns and Krista Day will be terminating their positions on the borad at the end of the season. Both have offered to make the transition smooth in training a new person to the position. Brandy Sawyer will train with Krista to learn “Quickbooks” software. Krista will train with Laura Deiner on maintaining / coordinating the booster club accounts. Wayne will transfer his treasurer duty to Laura with Laura being placed on each of the bank accounts. Signature authority from Wayne will include dual signatures / authorizations for purchases over $1000. The dual signors will be the club President and Treasurer. It was suggested, for a checks and balance system, that the booster club bank accounts have two persons listed to each account. Discussion on this issue ended with no resolve.
Budget: Krista reported fee collections of $9700 so far with some credit card glitches and $7900 in registration money still outstanding (owed). The credit card glitch occurs on the auto deposit feature – where in people are not paying and they thought they did pay. This will need to be resolved. Butter braids profit was $4400. League dues compared to last year are down somewhat with some players not returning. An equipment manager is needed since Ray Dalrymple is no longer doing this job. Ron Tippett has volunteered to coordinate the boys efforts for equipment. Steve Sawyer has expressed an interest for the girls effort. Nate will contact Steve to define the position. A past accounting problem, with random reimbursements going out to any and all individuals, will be addressed by the new equipment managers – all miscellaneous expenses with go through them with a budget set for the managers to live by and monitor as the season unfolds.
Harvey Field: Field is still water logged. Board is still recommending very limited usage and field coordinators are seeking / purchasing other school district fields for practices. A new field spray painter cart will be ordered at a cost of about $900 – this item was on the budget for this year. Last year we paid $1200 for the Harvey field to be fertilized and weed controlled. This year we’ll pay about $600 for just fertilizer. Repairing the severely damaged goalie areas will be about $60 for 200 sq ft of sod. Total cost after this year is yet to be determined – some grass seed on less worn goalie areas may be enough to repair the damage, which will reduce the overall cost.
Goals: Snohomish HS boys shop department has rebuilt / modified five of our existing goals with three more to be done. SHS will be building four more “new” goals. A discussion as to how much we should be donating to SHS for these goals concluded with the club agreeing to purchase material at about $160 per goal. An additional overall donation of $500 to the SnohomishSchool Districtwill be made.
Logowear: The board discussed the idea of exclusively taking the logowear sales to the SnoLax website. The idea being to make it easy, accessable, and to not compete amongst teams (boys Vs girls). Further discussion will be needed as a conclusion was not made.
Game & practice observations: Nathan reminded everyone that this is a “need to do” item that was agreed upon at a previous meeting. All board members should be making efforts to attend games practices during the season. One objective is to observe our crowds and sideline managers to ensure that we are a cheering crowd and not a jeering crowd. A discussion regarding coaches complaints toward referees ensued with an overall thought to have our coaches filter their complaints through the board. A SnoLax game summary form could be filled out to track the referee actions. This action is also provided at the referee websites as they are continualling monitoring complaints. Further discussion is needed with coaches present at the board meetings.
Scholarships: Graduation is close at hand. One senior boy and one senior girl will be awarded a $1000 scholarship. Nathan has sent out the letter / questionnaire to the seniors to fill out and return. The fund to support the scholarships is low and will be replenished from the general account.
Sideline Managers: Sandy has SnoLax value cards to be placed in the game boxes and handed out, by the sideline manager, at games. Jeering parents should be reminded, at the games, that they signed the SnoLax “Code of Conduct” form when they registered their player and that they should be living by that agreement.
Board meeting frequency: No discussion - future item.
Next Board meeting: June 1, 2011.
Items to be taken up at the June 1 meeting.
Booster club accounts – dual representation
Credit card payment glitch – outstanding moneys owed
Steve sawyer as girls equipment manager (yes / no)
Equipment manager duties define for Steve Sawyer and Ron Tippett
Field fertilizer and a sod / seed repair party
Logo wear taken on by the club / website orders
Coaches complaint process through Snolax board
Board meeting frequency
Meeting adjourned at 9:15 pm