October 20, 2010

ADDENDUM #1

Bid #3286DB Photo Id Badge System

Addendum #1 for Bid #3286DB Photo Id Badge System has been issued to provide answers to questions received concerning this proposal, to make revisions to the specifications and to provide a Revised Cost Proposal Form. It is currently posted on our website as a Microsoft Word and a PDF format. To download the document, go to click on Bid Opportunities under the Announcement section. Once on the Bid Opportunities page scroll down the table to the title, Photo Id Badge Systemand click for a list of all the current information and documents published for this Bid. Please contact Diane Bennett at or 352-253-6751 if you have difficulties downloading or need further assistance.

  1. Do you currently have a Photo Id Badge System now?I’m only aware of a system at one of our Charter schools.

If so what are you using?It is the system specified on the cost proposal form.

  1. Can the bid be responded to with more than 1 quote (Different Models/Software)? If so do they need to be in separate envelopes or can they be submitted in 1 alongwith 1 set of required forms?Yes, you may submit more than one quote in the same envelope. Make copies of Attachment 1 and write on the top, proposal #1, # 2, etc.
  1. Is a WBE Certification from the State of Florida taken into consideration for this bid?No
  1. I wanted to bring to your attention that there are several items in your bid spec that are end of life or discontinued. C30e Single side Printer- End of life (discontinued date March, 2011) – replacement Fargo DTC1000. Do you want current model quoted?I confirmed with Fargo that the C30e will be discontinued. The replacement model is the Fargo DTC 1000.
  1. How many prints per month or year do you estimate per printer?This will vary as Schools intending to purchase currently have between 850 – 3000 students.
  1. Canon SX110 camera w/ Twain driver has been discontinued for a while. Only available SX110 camera is refurbished from Canon and comes with full warranty. Is this acceptable or do you want the Canon Rebel EOS 1000D which is the only current Canon camera with Twain Driver?I confirmed with Canon that the SX110 has been discontinued. The replacement model will be the Canon EOS Rebel XS. The bid requires new equipment and will not allow for refurbished or used items.
  1. Will information in ID software need to be exported into any other systems? Asure Express 2009 has import only.LCSB will not need to export any information from the Asure Express ID or equal software.
  1. In Exhibit “A” Scope of Service – Section 1 A Specifications – it reference Plastic PVC cards. No where in Cost Proposal Form are PVC cards mentioned. Are these to be included? If so what is the quantity? Exhibit “A” Scope of Service – Section 1 A Specifications should read:

The system shall include at a minimum:

  • Single side Plastic Id card printer
  • ID software includes a minimum of 2 ID badge templates
  • Digital camera
  • Digital camera software that interfaces with the ID software
  • Camera Power Adapter
  • Heavy Duty Camera Tripod
  • Camera Photo Wall Backdrop with Grommets
  • Plastic Id Card Tabletop slot punch
  • Full color Printer Ribbon Cartridges with Cleaning roller
  • Printer Cleaning kit
  • Plastic PVC Cars, blank white credit card size, 30 mil

The balance of line for supplies will be utilized if the PVC cards are purchased from this contract.

  1. Is there a specific distance that you will require the company and or service contractor to be in relation to your county school system (in other words the company providing service of your installation, printers and software must be with in 50 miles or an hour drive time from our county)?This bid does not have any location requirements for the awarded vendor. The awarded vendor must comply with installation, training and warranty work.
  1. The camera on the spec is no longer being manufactured. I can’t even find a manufacture’s price on that camera to quote you an equivalent. Is there another model you will accept or a certain price range?See answer to item 6.
  1. The note located at the end of the Revised Cost Proposal Form has been corrected to reflect that item 2 the Asure ID software or equal includes two badge templates.
  1. The equipment and software on the Revised Cost Proposal Form must interface to provide a system that will allow LCSB to print legible photo badges with bar codes that are readable. If other items or different equipment are required for your system to work in this manner, please add these items and their cost to the Revised Cost Proposal Form.

Please note that the opening date has not been changed. All proposals are due in the Purchasing Department, 29529 County Road 561, Tavares, Florida32778 by no later than 2:00 PM, local time, on Thursday, October 28, 2010.

Acknowledgement of Addendum by Vendor:

This addendum shall be completed by Vendor and returned with the bid package. If a bid package has already been submitted, this addendum must be submitted to the above address in a sealed envelope, which is marked on the outside: Addendum toBid #3286DB Photo Id Badge System. This is to acknowledge receipt of this addendum, which will become a part of the bid document. This addendum must be signed and returned in order for your bid to be considered.

Company Name

Name (Typed or Printed)Title

SignatureDate

ATTACHMENT 1

REVISED COST PROPOSAL FORM

Line # / Est. Qty. / Description / Unit Price / Total Price
1. / 4 / HID FargoPersona C-30e DTC 1000 Single-Side Plastic ID Card Printer or equal, Delivered and Installed
Brand Name:
Model #:
Warranty: / $ / $
2. / 4 / Asure ID Express 2009 software or equal
Brand Name:
Model #:
Warranty: / $ / $
3 / 4 / Canon Power Shot SX110IS EOS REBEL XS Digital Flash Mega Pixel Camera or equal.
Brand Name:
Model #:
Warranty: / $ / $
4. / 4 / InPhoto Canon Digital Camera Software Interface to Asure ID Badge Software or equal
Brand Name:
Model #:
Warranty: / $ / $
5. / 4 / Professional Heavy Duty Camera Tripod
Brand Name:
Model #:
Warranty: / $ / $
6. / 4 / Camera Photo Wall Backdrop w/Grommets, available in various colors as requested by each school
Brand Name:
Model/Item #: / $ / $

Revised Page 7 of 28

7. / 28 / HID Fargo Persona C-30e DTC 1000 YMCKO Full Color Printer Ribbon Cartridge w/ Cleaning roller or equal
Brand Name:
Model/Item #:
Yield: ______ / $ / $
8. / 4 / HID FargoPersona C-30e DTC 1000 Printer Cleaning Kit or equal
Brand Name:
Model/Item #:
Yield: / $ / $
9. / 4 / Plastic Id Card Tabletop Slot Punch
Brand Name:
Model/Item #: / $ / $
10. / Total / $
11. / Percentage discount off balance of line
equipment
software
supplies / %
%
%

On-Site Training, minimum of 2 hours, w/two ID Badge Templates for the ID software bid on item 4item 2 above shall be included in pricing.

Neither Item 11 Percentage discount off balance of line equipment or warranty information will be considered in the evaluation for award.

Subcontractors must be approved by the District.

If the vendor elects to subcontract, it will be at no additional cost to the Lake County School Board. Subcontracting any of the Lake County School Board’s projects will in no way relieve the vendor from fulfilling all obligations arising under this contract. For reimbursement of subcontracting, the vendor must submit a copy of the subcontractor’s invoice and have received prior approval from a representative of the Lake County School Board.

We have reviewed in its entirety this Invitation to Bid and agree to adhere to all of the terms and conditions included herein.

Yes No, list of exceptions that we would like to be considered is attached.

Revised Page 8 of 28

3286DB Photo ID Badge System