Allesverloren Function & Conference Venue

Allesverloren Function & Conference Venue

Wedding Packages (January 2019 – December 2019)

Ancient oak trees and vineyards that creep up the protective Kasteelberg in the picturesque Riebeek Valley present the idyllic venue for weddings, functions and conferences.

Exchange vows on the oldest wine estate in the Swartland. Ourbeautiful bush chapel is set amongst blue gum trees, and is enhanced by vineyards, mountain views, excellent cuisine,

award-winning wines and our gorgeous reception venue.

We can accommodate 200 guests (with a dance area) or 250 guests (without).

VENUE FEE

Weddings:

Minimum Tariff (100 guests and less) – R22 000.00

More than 100 guests – R200.00 per person

1.1The venue fee includes the following:

The use of the lawn and all outside areas (weather permitting)

The veranda area can be closed down to form an indoor area in case of bad weather

A wooden arch/roof and podium in the forest chapel

Fairy lights in the tree next to the venue

{We include a bottle of Allesverloren 1704 Red and a bottle of Allesverloren Tinta Rose for

each table of 10 guests}

Optional Extras

At no cost - Outside umbrellas, Juice dispenser, Antique menu black board and Cake knife.

Let us know should you be interested to see our catalogue with accessories for hire.

Reception

Our venue is fully air-conditioned for summer and winter functions

Basic set up of tables and chairs for reception

Furniture:

25 x Round tables (diameter of 3.3m)and 250 x Teak chairs with padded seats (no need for covers)

1 x Antique Menu board

28 x Wood chairs for outside area and 7 Wood tables for outside area

2 x Fountains and 3 Wine barrels for outside use

2 x Steel fire units on outside area and 1Fire place under the veranda

Cutlery and Crockery

Cutlery:250 sets for starters, mains and dessert

Basic white crockery:250 units for starters, mains and dessert

Glasses:250 sets for red, white and champagne

Staff

1 x Manager on duty for duration of event

3 x Staff members for set up only

1 x Porter from 08h00 until 12h00 on the day of your event

3 x Waitresses to serve food and clear tables (supplied by us)

Should you require the services of additional waitresses, this can be arranged at a rate of R80.00 pp per hour, excluding travelling costs from Cape Town.

We do not charge a service fee for our staff, but should your expectation have been met by our staff you are more than welcome to leave a fee for them.

1.2The venue fee does Not include the following:

Event coordination

Linen (table cloths or serviettes)

Ice Buckets for tables

Sound & DJ services and ambient lighting

Alcohol, beverages and food

Rental of forest chapel – R2 500.00

Wooden Benches for Chapel – R2 000.00

Drapes and fairy lights in venue – R3500.00

Outside fires – R850.00

2 Security marshals – R600 per event

GENERAL INFORMATION

Bar, Beverages & Wine

Allesverloren is fully licensed and will meet and manage all your beverage requirements, please note that the bar will be managed by Allesverloren and will not be outsourced to any other person or other parties involved.

Bar Service: Set up cost of R1 500.00 includes; 1 barman until 24h00, ice and all glasses. An additional barman can be arranged at R85.00 per hour per barman.

Final beverage/wine requirements will be needed 14 days prior the wedding or function.

We do not allow any outside alcohol to be brought onto our premises.

NB! We include a free bottle of Allesverloren 1704 Red and a bottle of Allesverloren Tinta Rose for each table of ten guests. We do not allow outside wine to be brought onto our premises, you can choose from our attached wine list or we can source your choice of wine for you.

Glass Breakages will be added to your final account

Catering

All catering is done by Allesverloren FCV. We have a wide selection of menu options for you to choose from. We will compile a personalised menu that will cater to your needs and requirements. The final menu, number of guests and venue layout, for your wedding or function should reach us not later than 14 days prior your function or wedding.

Kosher and Halaal catering will be outsourced to a preferred supplier.

Venue Times

The venue is available for setup and use during the following times:

Breakfast function: 08h00 – 17h00

Lunch function: 08h00 – 18h00

Dinner/evening function: 08h00 – 24h00

Extend your wedding or evening event to 02h00 at an additional fee of R2 000 per hour.

Venue Setup

Setting up can be done the day before the event or wedding, if we do not have another function the previous day.

We will assist with the basic setting of tables, once we have received a layout from you two days prior the wedding/function.

Décor

All décor and flowers must be arranged by the client or by his/her event coordinator.

Allesverloren staff cannot assist the florist or any supplier with the execution of their services at any stage.

All décor equipment must be cleared the day after the function by 10h00 and if on a Sunday, the Monday by 10h00.

Music

Allesverloren does not supply any equipment for sound or music at the venue or forest chapel, we do supply electricity for DJ’s in the forest chapel.

The cut-off time for loud music is 01h00 and from 01h00 until 02h00 only background music.

Safety and Security

Allesverloren FCV will take precaution for the safety of your personal items and belongings. We cannot take responsibility for any damage or loss of any personal items and equipment.

Allesverloren FCV and its staff cannot take any responsibility for any loss or injuries due to negligence of any of our staff or guests attending the function.

Viewings and Site Inspections

Site inspections will only be allowed by appointment. Our office hours are from Monday to Friday from 09h00 to 13h00 and on Saturdays from 09h00 to 12h00.

Menu tastings by appointment only, no tastings or viewings will be done on Sundays

TERMS & CONDITIONS

All rates are subject to change without prior notice.

To confirm a booking a copy of the signed contract and confirmation of payment of R7 500.00 must be faxed or email to Allesverloren FCV at Fax: 086 609 5730 or Email:

A deposit becomes non-refundable after 30 days from the reservation date.

The balance of the total account must be settled 14 days prior the function or wedding.

Final number of guests must be confirmed 14days prior the wedding or event.

A 2.5% credit card transaction fee will be charged for payments done by credit card.

If full payment has not received before the wedding or event, Allesverloren will not be able to host the event.

VAT: Value Added Tax will be charge to your account, all our prices excludes VAT

3.1Banking Details

EFT Payment must be made to:

Merindol Catering Services CC

FNB – Malmesbury

Branch Code: 200 507

Account Number: 621 203 97303

VAT: Value Added Tax will be charge to your account, all our prices excludes VAT

3.2Binding Undertaking

Please indicate your acceptance of the agreement of the above-mentioned Term and Conditions, by signing at the space provided below. Please also initial pages 1 to 3.

Bride Name & Surname

Groom Name & Surname

Wedding Date:

Time:

Postal Address:

Email Address:

Mobile Number:

Fax Number:

Signed at on

Client Signature:

Allesverloren Representative

Signature: