Job Code / Job Title / Assistant Manager Procurement / Job Role/Objective:
Grade / G-4 / Cadre / Assistant Manager / This position drives all sourcing, purchasing & tendering activities in PSDF as per company policies and procedures, procurement manual guidelines, industry best practices and regulatory/statutory framework of Pakistan.
Job Reports To / Head of Procurement / Job Indirect Reports To / COO
Department / Procurement / Function / Procurement
Direct Reports / 1 / Internal/External Operating Network / Internal:
All PSDF Departments/Vendors,Contractors,Suppliers,Lawyers,PPRA
Main Responsibilities: / Key Performance Indicators / KPIs:
- Reviews purchase requirements and their estimated costs shared by all departments; Provides guidelines on estimated costs to ensure accurate budget planning.
- Manages entire data of purchase requests and plans to meet timelines; Develops goods’ plan, services’ plans, consultancy plans and miscellaneous (petty purchases) plans separately.
- Liaises and supports Finance to draft the annual budget and advices them on contingency reserves; Receives approved annual budget and drafts work plans accordingly.
- Drafts tenders/RFPs for approved purchase requests and upload tenders on PPRA website.
- Monitors bids received against tenders and evaluates technical proposals as per eligibility criteria and resolves queries of bidders after opening of technical and financial proposals.
- Finalizes delivery dates of services/products, ensures timely deliveries and monitors timely payments to vendors.
- Drafts contracts for qualified bidders/service providers on the basis of TORs and leads all arrangements of contract signing ceremony.
- Take initiative and support the E-Tendering process.
- 100% compliance with quality standards and procurement policies & procedures
- Number of contracts finalized in a year and successful management of procurement activities.
- Accurate and timely drafting of contracts.
- Percentage increase in procurement efficiency.
Education Required:
Master’s degree in Supply Chain/ Business Administration or equivalent/relevantfrom HEC-recognized institution.
Experience & Knowledge Required:
Minimum 5 to 8 years of relevant procurement management experience in a reputed organization.
- Knowledge of PPRA rules.
- Knowledge of pricing parameters and trends.
- Knowledge and understanding of Contract Management.
- Knowhow of Procurement Policies and Procedures.
- Basic knowledge of ERP implementation (SAP).
Skill Set Required:
- Excellent negotiation skills.
- Excellent Problem solving & analytical skills.
- Proactive & Self driven.
- Solution oriented.
- Good Financial concepts understanding