Contract No: CFTD/2010/XXX

Title

(Acronym)

Institute Name A

Institute Name B

Annex 1:Payment ScheduleRef:CFTD/10/XXX A

Payment No.

/

Amount in €

/

% of total

/

Payment Date

/

Payment Date

1

/

30%

/

01/mm/yyyy

/

On signing of contract

2

/

30%

/

On receipt of satisfactory interim PI Report after 1 year of project start date

3

/

30%

/

On receipt of satisfactory interim PI Report after 2 years of project start date

4

/

10%

/

On receipt of satisfactory final PI Report

1+2+3+4

/

100%

Ref:CFTD/10/XXX B

Payment No.

/

Amount in €

/

% of total

/

Payment Date

/

Payment Date

1

/

30%

/

01/mm/yyyy

/

On signing of contract

2

/

30%

/

On receipt of satisfactory interim PI Report after 1 year of project start date

3

/

30%

/

On receipt of satisfactory interim PI Report after 2 years of project start date

4

/

10%

/

On receipt of satisfactory final PI Report

1+2+3+4

/

100%

Note 1:All payments are subject to the satisfactory achievement of milestones and deliverables as set out in Annex 2, and to the submission of satisfactory and timely yearly reports. Final payment is subject to receipt by EnterpriseIreland of the project’s Final Report.

Note 2:Project expenditure must reach at least 70% of interim payments made before further claims can be submitted.

Note 3:EnterpriseIreland reserves the right to alter the payment schedule over the course of this contract.

Note 4:For the purpose of this agreement, all required deliverables as set out in Annex 2 should be submitted to EnterpriseIreland by electronic format (e.g. as a Word document). Paper documents are not required.

The following Notes apply to Annexes for the Informatics/ICT contracts

Note 5: (i)Disclosure of Foreground IP through “open source” publication, without the prior written consent of EnterpriseIreland to such publication, shall constitute a breach of Clause 8.1 of this Agreement.

(ii) Without prejudice to the generality of Clause 9 of this Agreement the Designated Institution shall not use “open-source” software as part of the Project without first ensuring that such use shall not affect its right to full and unfettered ownership of all Foreground IP.

Note 6:Where a Project deliverable is a tangible object (such as, for example, a circuit board, a printout of a software program or a physical substance) the Designated Institution shall not forward the object itself to Enterprise Ireland, but shall submit to Enterprise Irelanda document containing a description of the object, and such further documents containing such clarifying details as Enterprise Ireland may require. In addition the Designated Institution shall retain the object for inspection by EnterpriseIreland’s assessors for the period of this Agreement.

The following notes apply to financial claims and ledgers forwarded to EnterpriseIreland.

Financial Claims:

When submitting financial claims with respect to this project, please note as a guide that the following costs are ineligible:

This list is non-exhaustive.

  • Any interests, or return on capital employed
  • Provisions for possible future losses or charges
  • Interest owed
  • Provisions for doubtful debts
  • Resources made available to a Grantee free of charge
  • Unnecessary or ill-considered expenses
  • Marketing, sales and distribution costs for products and services
  • Entertainment and hospitality expenses except such reasonable expenses accepted as wholly and exclusively necessary for carrying out the work under the Standard Grand Agreement
  • Fees and penalties (including prompt payment interest)
  • Recruitment costs, work permits/ visas, accommodation etc
  • Redundancy costs
  • Relocation costs
  • Interview expenses
  • Subsistence payments to visiting personnel who are not on the payroll of the institute
  • Protection of Intellectual property rights (separate support)
  • Cost of courses (unless the course relates directly to the project)
  • Membership fees (unless the membership relates directly to the project)
  • Subscription costs (unless the subscription relates directly to the project)
  • General stationary
  • Office Equipment
  • General phone charges
  • Provision of work space
  • Books (maximum of €1,500)
  • Any items which are detailed as Miscellaneous or General
  • Advertising
  • Consultancy (EI have set a limit of €900/day inclusive of all travel and expenses)
  • Petty Cash (Limit of €1,500 per project)
  • Travel & Expenses (unless destination, duration and activity is appropriate)

Financial Ledgers:

The financial ledgers for this projectmust contain the following:

  • Clear description
  • Supplier name
  • Category of expenditure
  • Amount
  • Invoice number

All travel or expense claims must include the persons name, destination and reason for travelling. A pay claim must in all cases include the person’s name.

Annex 2:

This must be completed for each institute

Institute Name:

Administrative Details
Project Title
Acronym
Sector
Designated Institution
Department
Address
Principal Investigator
Principal Investigator Tel
Principal Investigator email
Collaborating Institution
Start Date
Completion Date
Duration (months)
Commercialisation Specialist

Annex 2:Individual Cost StructureRef:CFTD/10/XXX X

Include fees for postgraduates, annual salary increments, employers PRSI contribution and pension costs (max 15%). Refer to the IUA salary scale for employee’s gross salary. /
COST
Candidate & Position / Qualification currently held / % Time on Project / €
Salary
PRSI (10.75%) or fees
Pension (≤15%)
Salary
PRSI (10.75%) or fees
Pension (≤15%)
Salary
PRSI (10.75%) or fees
Pension (≤15%)
Total

Justification (e.g. Postdoc 1 will carry out the work on XYZ etc.):

Non-pay: Materials

All items listed should be fully detailed.
Include what materials are needed and estimates of quantities and costings. / €
Total

Justification:

Non-pay: Travel (Domestic)

Please list person travelling and reason for travel. / €
Total

Non-pay: Travel (Overseas)

Please list person travelling and reason for travel. / €
Total

Justification for all travel (e.g. trade show X or conference Y or company visits Z will provide valuable information for work packages g, h, and k etc):

Non-pay: Subcontract

Detail any costs relating to sub-contracting, consultancy etc.
Consultancy costs – consultant’s work plan and deliverables require EI approval prior to engagement. / €
Total

Justification:

Non-pay: Other

€
Total

Justification:

Capital (Equipment)

All items listed should be fully detailed.
Please include commercial quotation on items over €5000. / €
Total

Justification (e.g. the ABC analyser will be used for tasks 3, 5, and 7 etc.):

TOTAL COST FOR INSTITUTE X€

Project Description for: Institute Name CFTD/10/XXX X

WP # / Title:
Start Date / Month / Finish Date / Month
Description
Month
Milestone(s) / M#.1.
M#.2.
Deliverable(s) / D#.1.
D#.2.
WP # / Title:
Start Date / Month / Finish Date / Month
Description
Month
Milestone(s) / M#.1.
M#.2.
Deliverable(s) / D#.1.
D#.2.
WP # / Title:
Start Date / Month / Finish Date / Month
Description
Month
Milestone(s) / M#.1.
M#.2.
Deliverable(s) / D#.1.
D#.2.
WP # / Title:
Start Date / Month / Finish Date / Month
Description
Month
Milestone(s) / M#.1.
M#.2.
Deliverable(s) / D#.1.
D#.2.
WP # / Title:
Start Date / Month / Finish Date / Month
Description
Month
Milestone(s) / M#.1.
M#.2.
Deliverable(s) / D#.1.
D#.2.
WP # / Title:
Start Date / Month / Finish Date / Month
Description
Month
Milestone(s) / M#.1.
M#.2.
Deliverable(s) / D#.1.
D#.2.

Summary of deliverables

Dx.x / Deliverable / Month
Due / Institute initials / Submit deliverable
to EI (Y/N)
D1.1 / Statement of Product, Uniqueness, Market benefit / Yes
D1.2 / List of potential licensees, mentor, industry groups / Yes
D1.3 / Commercial intent of research group / Yes
D2.1 / Overview of industry sector / Yes
D2.2 / Focussed market leads / Yes
D3.1 / Elevator Speech / Yes
D3.2 / Business Plan / Marketing Strategy / Yes
D3.3 / Presentation Pack / Yes
D3.4 / Demo of the technology, where appropriate / No
D4.1
D4.2

Reviews and reporting requirements

Nature of review/report / Date of review /report
Initial (Kick-off) meeting
6 month meeting
Interim report + meeting
6 month meeting
Interim report + meeting
6 month meeting
Final report + meeting
Notification of new Intellectual Property to Technology Transfer Office / Updated as required

Final Deliverable

What the project aims to achieve (brief but specific)

Include a Gantt chart also on the last page.

Annex 3:

Administrative Details
Project Title
Acronym
Sector
Designated Institution
Department
Address
Principal Investigator
Principal Investigator Tel
Principal Investigator email
Collaborating Institution
Start Date
Completion Date
Duration (months)

Annex 3:Consolidated Financial details (A&B)

Pay costs

Category / Salary Cost in € / Employer PRSI 10.75% / Pension
(rate) %
(Max 15%) / Total in € / No. Person months
P.I.
Senior Researcher
Researcher
Post Graduates (2)
Other
Sub-total Pay

Non-pay Costs

Category

/

Cost in €

/

Specific Details if applicable

Consumables/materials

Subcontract/consultancy

Travel (domestic)

Travel (overseas)

Other non-pay

Sub-total Non-Pay costs

Capital costs

Capital item / Cost in €
Sub-total capital

Cost Summary

Category

/ €

Pay costs

Non-pay costs
Capital costs

Total Project costs (A&B)

Confidential not to be released

Project Description:

Objective:

Project Summary:

Project Plan for both Institutes

Name of Institute Responsible:
WP 1 / Commercialisation Stage 1:Product & Market Awareness
Start Date / Month 1 / Finish Date / Month 12
Description / Background.
The Researcher will be expected to demonstrate how the technology will compare to others on the market.
The researcher needs to look at why someone would buy their technology. What benefit does it bring to the purchaser? What other options does a purchaser have, i.e. other technologies, performance criteria etc. What products/companies offer something similar (or an alternative) to a purchaser?
Consultancy
The PI should avail of consultancy , sourced with assistance of the Institute NameResearch Office and Technology Area, aimed at commercialising the work
Month
Milestones / M1.1 Identification of product, market and initial relevant segments / -
Deliverables / D1.1: Statement of Product, Uniqueness, Market benefit
D1.2: List of potential licensees, mentors, industry groups etc.
D1.3: Commercial intent of research group (start-up, licence, etc.) / -
-
-
Name of Institute Responsible:
WP 2 / Commercialisation Stage 2: Industry Analysis
Start Date / Month: 13 / Finish Date / Month 18
Description / Background.
At stage 2, the researcher has built up a profile of how their product/technology compares to the existing products/technologies. In this phase, it is important to understand how the industry is structured and where will the research technology potentially fit. Questions which are required to be asked in this phase are – where does my technology fit – what industries, who are the users, who buys the technology, is it integrated within another product, is it stand alone? Which market segments are relevant?
Product Description Example
The research team should draw up a document which addresses D1.1, and D2.1. The document is intended for posting in the public arena (that will not disclose IP sensitive information), web sites, exhibitions, posting to potential interested parties. The exact format may be prescribed by the Institute or take the form of a Technology Capsule as in D2.3.
Month
Milestones / M2.1:Desktop market survey of end-users, overall market size / value of market, expected market share for proposed technology
M2.2: Attendance at relevant industry trade show after IP review with Institute Name Research Office/Technology Area to prevent any IP disclosures
M2.3: Attend networking events, meetings with mentors, EI HPSU team.
M2.4: Data from technical WP’s to show product has expected/desired effect. / -
-
-
-
Deliverables / D2.1: Overview of the industry sector - including market size for the technology, where the product is positioned, e.g. relative to competitors, for targeting relevant segments of the market.
D2.2: Focused Market leads, - CEO, VC, licensees (from WP1:D1.2 above). / -
-
Name of Institute Responsible:
WP 3 / Commercialisation WP3:Market Engagement
Start Date / Month 1 / Finish Date / Month 36
Description / Background
Active engagement with industry players – industrialists, investors, “showcase events”.
If the preferred commercialisation route is licensing, the PI and EI Commercialisation Specialist, in consultation with the Institute NameResearch Office, will develop a marketing strategy for the licensees identified in D2.2 (e.g. using the technology capsule and/or showcasing events). A 5 minute presentation or “Elevator Speech” outlining the commercial opportunity will be prepared. Professional legal advice will be sought to identify appropriate licensing deal structures for this technology.These interactions will only take place after appropriate IP protection (following engagement of patenting expertise) is in place and following advice from appropriate experts in EnterpriseIreland.
If the company formation route is being investigated, then development of a business plan outlining route to market will take place with help/advice from internal experts (in EI andInstitute Name) and external consultants if required.
Logos below should be shown on all presentations, brochures, web pages etc. to acknowledge funding source

See link below and click on download corporate mark for the EI Logo

Ireland’s EU Structural Funds logo and the EU flag are available to download form the Managing Authorities websites:
Month
Milestones / M3.1:Patent application filed
M3.2:Preparation of “Elevator Pitch” and presentations with Institute Name Research Office & EI Commercialisation Specialist
M3.3:Identification of key contacts / names of potential investors /industrial partners & potential licensees
M3.4: Meetings and interaction under NDA with people identified from M3.3
M3.5: Business plan identifying route to market strategy (start-up, licensing, joint venture, etc). / -
-
-
-
-
Deliverable(s) / D3.1: Delivery of “Elevator Speech”
D3.2 :Business Plans and/or marketing strategy as in M3.5
D3.3 A presentation pack, where the technology can be presented to interested parties.
D3.4 A demonstration of the technology, where appropriate. / -
-
-
-
Name of Institute Responsible:
WP 4 / Title:
Start Date / Month / Finish Date / Month
Description
Month
Milestone(s) / M4.1.
M4.2.
Deliverable(s) / D4.1.
D4.2.
Name of Institute Responsible:
WP 5 / Title:
Start Date / Month / Finish Date / Month
Description
Month
Milestone(s) / M5.1.
M5.2.
Deliverable(s) / D5.1.
D5.2.
Name of Institute Responsible:
WP 6 / Title:
Start Date / Month / Finish Date / Month
Description
Month
Milestone(s) / M6.1.
M6.2.
Deliverable(s) / D6.1.
D6.2.

Summary of deliverables

Dx.x / Deliverable / Month
Due / Institute initials / Submit deliverable
to EI (Y/N)
D1.1 / Statement of Product, Uniqueness, Market benefit / Yes
D1.2 / List of potential licensees, mentor, industry groups / Yes
D1.3 / Commercial intent of research group / Yes
D2.1 / Overview of industry sector / Yes
D2.2 / Focussed market leads / Yes
D3.1 / Elevator Speech / Yes
D3.2 / Business Plan / Marketing Strategy / Yes
D3.3 / Presentation Pack / Yes
D3.4 / Demo of the technology, where appropriate / No
D4.1
D4.2

Reviews and reporting requirements

Nature of review/report / Date of review /report
Initial (Kick-off) meeting
6 month meeting
Interim report + meeting
6 month meeting
Interim report + meeting
6 month meeting
Final report + meeting
Notification of new Intellectual Property to Technology Transfer Office / Updated as required

Final Deliverable

What the project aims to achieve (brief but specific)

Include a Gantt chart also on the last page.

TD Collaborative AnnexRev-061/19