Note: This document is adapted from the FEMA, November, 2013 Sample School Emergency Operations Plan. It represents a sample campus operational and tactical emergency plan that exists in conjunction with the District EOP. Common guidance, such as evacuation and parent-student reunification, may differ among districts and even campuses. It is vital that each campus ensures consistency with district emergency management strategies and policies and routinely involves stakeholders in the emergency planning process, including drills, exercises and after action reviews. It is important to tailor all emergency plans to the specific hazards and needs of your campus and its students.
How to Use this Document: Highlighted sections contain instructions, examples, or placeholders to facilitate completion of the plan and must be removed or modified as appropriate prior to completion of the plan. Additional planning guidance is included in the footnotes and also must be removed when addressed through the planning process.
Include personal information, including names, phone numbers and contact information within attachments only. Include tactical guidance, tools and job aids in attachments as well. This provides easy access and updates and helps ensure confidentiality. All references within the body of the plan should be by title only. This protects confidential information and reduces the need for extensive planning updates when personnel changes occur.
All tactical job aids and attachments should carry a footer identifying the document For Official Use Only (FOUO) – Campus Tactical Document.
Note: This document outlines general objectives of campus emergency management planning. This guide is not prescriptive and does not imply that the campus’ emergency management efforts should be limited only to the criteria outlined.
SocorroIndependent School District
Operational and Tactical Emergency Plan for
El Dorado HighSchool
Security Statement[1]
This document is designated FOR OFFICIAL USE ONLY (FOUO). It contains information that may be exempt from public release under the Freedom of Information Act (5 USC 552). This document is to be controlled, handled, transmitted, distributed, and disposed of in accordance with School District, State of Texas and/or Department of Homeland Security policy relating to FOUO information, and is not to be released to the public or personnel who do not have a valid need without prior approval from the Superintendent or their duly authorized designee. Copying, dissemination, or distribution of these documents, attachments or graphics to unauthorized users is prohibited.
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1
PROMULGATION STATEMENT
SocorroIndependent School District (SISD) and its stakeholders expect that schools, including El Dorado High School campus, are safe havens for education. However, SocorroISD cannot predict exactly when and where an incident is going to happen. This unpredictability means that every campus, facility and staff member must be prepared to ensure efficient and effective management of any incident. Through its whole-community emergency management program, the District takes steps to ensure that the District and its individual campuses continue to provide a safe, orderly learning environment. The SocorroISD emergency management program reflected within this campus plan is comprehensive, all-hazard in nature and embraces state and federal standards as well as proven practices.
This plan is known as the El Dorado HighSchool Emergency Plan. The plan and its supporting documents provide a framework tailored to the unique needs of El Dorado HighSchool andcomplements the District’s intended approach to addressing hazards, threats, and vulnerabilities of all types. It should be regarded as procedural guidelines rather than performance guarantees. This plan identifies actions the School will take before, during, and after an emergency and is supported by collaborative planning, training and exercises. This plan is designed for use alongside the District EOP and related documents. Like the District EOP, the campus plan is reviewed at least annually by the Campus Safety Team and is updated at least every three years as required by Chapter 37 of the Texas Education Code or as District needs dictate.
The El Dorado High School principal is responsible for approving this plan, which supersedes and rescinds all previous versions of this campus’ emergency plans. In the event that any portion of this Plan or support documents are held invalid by judicial or administrative review, such ruling shall not affect the validity of the rest of the Plan. The Principal may designate, in writing, an individual who assumes the role of campus emergency point of contact.
Principal of El Dorado High SchoolSocorro ISD / Superintendent of Schools
Socorro ISD
Table of Contents
Introduction...... 9
Campus Concept of Operations...... 15
Direction, Control and Coordination...... 20
Training, Exercise & After Action Reports...... 26
Administration, Finance and Logistics...... 28
Maintenance and Changes...... 29
Attachments...... 30
Attachment 1: Safety Team and Emergency Management Contacts...... 30
Attachment 2a: Record of Changes – El Dorado High School EOP ...... 31
Attachment 2b: Record of Distribution...... 32
Attachment 3: Additional Assistance for Special Needs Individuals …………………………. 34
Attachment 4: Campus Bell Schedule ..……………………………………………………………… 35
Attachment 5: Annex Reunification Procedures…………………………………………………… 36
Attachment 6: Teacher Buddy List by Room Number …………………………………………….. 42
Attachment 7: Campus Maps .…………………………………………………...……………………. 43
Attachment 8: Campus Incident Command System ……………………………………………….. 45
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I.Introduction
A.Purpose of the Plan
This plan is intended to provide school staff with the direction necessary to respond to any incident. It complements the Strategic District Emergency Operations Plan and Program by providing operational and tactical campus-specific information and guidelines that may not be available in the District EOP.
The El Dorado HighSchool Emergency Plan outlines expectations for employees, students and other stakeholders in managing an emergency. Because not all scenarios can be predicted, it is necessary to have a campus plan that adapts quickly as events unfold. The overall campus plan therefore is intended to ensure student and staff accountability while adapting to the changing demands of any emergency situation. As such, it provides procedural guidelines, not performance guarantees. The actions described herein, including guidelines and procedures for dealing with existing and potential student and school incidentsare based upon the concept of all-hazards preparedness.
B.Scope
1.Definitions
The unique relationship between educational institutions and emergency management requires an understanding of terminology and recognition that certain terms carry significantly different meanings between disciplines. For the purposes of this document, Socorro Independent SchoolDistrict also may be referred to as SISD or as the District and El Dorado HighSchool as the Campus or the School. Additionally, El Dorado HighSchool definitions mirror those outlined in the District plan. In addition, the school uses the following terms and acronyms specific to campus operations.
Term/Acronym / DescriptionsEOP/Emergency Operations Plan / District strategy for managing incidents of all types
Campus Emergency Plan / Campus’ operational preparedness and guidelines for managing incidents of all types
Evacuation / Emergency tactical guidance for removing all individuals from the campus building or buildings
Reverse Evacuation / A protective measure for bringing students and staff inside the building away from a potential threat -- natural or human caused
Shelter in Place / Tactical guidance to quickly protect individuals in areas that can be sealed from outside contaminates
Weather / Orderly tactical process to move individuals to safe areas to protect from the potential effects of severe weather
Lockdown / Emergency tactical procedure for moving all individuals to safe areas, away from an active threat of violence
Drill / An action designed to test and maintain skills in a particular operation or component of an emergency response plan
Exercise / An event designed to practice and test procedures that may be used in an emergency in order to improve performance and identify deficiencies
Accountability / For purposes of this emergency plan, accountability refers to safety and security of students, staff and other stakeholders
Reunification / A process to return students to their parent or guardian while maintaining order and accountability after an incident
2.School Board Policy Statement
As set forth in the SocorroISD EOP, the El Dorado HighSchool plan operates within the framework of the SocorroISD Board of Trustees policy. This plan is applicable to this campus and to off-campus events affiliated with this campus. It ensures that specific concerns of population segments, including children and individuals with access and functional needs, are addressed.
3.Plan Attachments
The attachments to this plan serve as support documents and may contain private or protected information vital to a safe and secure school environment. They include preparedness tools and job aids designed to provide action-oriented guidance as well as processes to test, review and sustain emergency response operations.
4.Other Support Documents
Maintained under separate cover are Standard Operating Guidelines (SOGs) that represent best practices for accomplishing a task or set of tasks specific to this campus. SOGs provide a greater degree of detail than either the campus plan or the SocorroISD Emergency Operations Plans or support documents. They also contain private, tactical, or secure information and are employed in regular school emergency drills and exercises, as well as in real-world incidents.
C.Situation Overview
1.School Population
El Dorado HighSchool’s enrollment is approximately 2990in grade levels 9thto 12th grade. These students are supported by staff and faculty, as well as SocorroISD administrative and support staff. On site, this includes:
176 Teachers
8 Administrators
19 Office/support staff
18 Instructional Assistants
20 Cafeteria staff
22 Maintenance and custodial staff
10Parent Volunteers
2.Campus Overview
El Dorado HighSchool is a located at 12401 Edgemere Blvd., El Paso, TX, 79938Constructed in 2003, the campus was constructed for a student population of 2990[2]and during the 2015-2016[3], the El Dorado HighSchool census was 2990.
The portable or auxiliary buildings that are considered part of El Dorado High School’s additional buildings or structure are located on the school property. They include:
14 Portable Classrooms
1 Permanent Structures for Special Programs (M Building)
3AthleticsAreas (football field, baseball field, softball field)
1 Storage Area
The campus is flanked by single and multi-family residences as well as small shopping centers. Local businessesinclude 4 strip malls and The Hospitals of Providence East Campus. Major roadwaysareEdgemere Blvd and Tierra Este Rd. The building is protected by 19 double access entry ways, 21 security cameras, alarm systems for fire and security, and El Dorado High Schoolroutinely practices emergency drills.
3.School Schedule
A master schedule of classes, grade levels, and where students and staff are located during the day is provided to each classroom, as an attachment to this plan and also is available in the main office. The master schedule is subject to change during the school year.
4.Integrating People with Disabilities and Others with Access and Functional Needs
Students, staff, and visitors with disabilities and other access and functional needs have the right to be included in all phases of the District emergency management program and supported in the response and recovery operations. The intent of these programs is to ensure that people with disabilities and others with access and functional needs are considered in district and campus emergency management processes and procedures.
It is imperative to involve the whole district and campus community in school planning, and to integrate the resources necessary to allow for people with disabilities and others with access and functional needs to maintain their safety, independence and dignity during an emergency incident. The District recognizes the Americans with Disabilities Act and the Individuals with Disabilities Education Act as cornerstones of integration for people with disabilities.
The District is committed to providing functional needs support services (FNSS) to help ensure children and adults with or without disabilities who have access and functional needs maintain their health, safety, and independence in school emergency management programs and operations. People with disabilities and others with access and functional needs include, but are not limited to:
People with Limited English proficiency
People who are blind or have low vision
People who are deaf or hard of hearing
People who have cognitive or emotional disabilities
People with mobility assistance needs (both permanent and temporary)
People with medical support needs (chronic and acute)
Additional campus and District employees trained in providing additional assistance are identified in this plan and/or in support documents and SOGs.
5.Threat/Hazard Assessment Summary
El Dorado HighSchool will be exposed and subject to the impact of hazards described in the District EOP. A copy of the SocorroISD hazard analysis is maintained in the District EOP. It includes those hazards, threats and vulnerabilities inherent to El Dorado HighSchool. High priority hazards for SocorroISD, based on frequency and scope of impact, were determined to include bullying, intruder on campus, irate visitors, severe weather, weapons, private sector hospital, county prison, and major highway Loop 375.
Additionally, the El Dorado HighSchool participates in the District’s ongoing self-assessments/audits to identify interior and exterior hazards and conditions that could create unsafe conditions. El Dorado HighSchool climate surveys are administered and analyzed as well. The campus has in place a system whereby all stakeholders can report concerns that affect this school’s safety and security or that adversely affect its positive learning environment.
6.Resources and Agreements
El Dorado High School, as part of SocorroISD, can draw upon resources and agreements that the District currently has in place. Requests for external resources are coordinated through the SocorroISD Superintendent’s office. El Dorado HighSchool does not enter into resource agreements on its own. A list of resources and agreements is maintained by the District under separate cover.
D.Plan Assumptions and Limitations
1.Plan Overview
Campus emergency plans embrace a strategy that focuses on preventing and preparing for emergencies as well as for ensuring an effective and efficient response and recovery. Campus planning strategies mirror the emergency management programs in place within the District and contribute to a safe and secure learning and working environment.
2.Plan Assumptions
The School emergency planmirrors the District EOP and assumes that the school and surrounding community will continue to be exposed and subject to threats or hazards and vulnerabilities described, as well as future threatsor hazards.
The campus plan recognizes that a major disaster could occur at any time and at any place with little or no warning, thus School employees cannot and should not, wait for direction from the District office or first responders when immediate action is required to save lives and protect property. As such, at all times, student and staff safety remain the foremost concern for all school personnel.
In addition, the school recognizes that actions taken before an incident, such as creating a positive school environment and conducting fire inspections, will stop or reduce incident-related losses. Likewise, maintaining the School emergency plans and providing frequent opportunities for training and exercising the plan can improve the school’s readiness to respond to incidents.
II.Campus Concept of Operations
While there is no reason to believe any SocorroISD campus, including El Dorado HighSchool, is in imminent danger from natural, accidental or malicious hazards, it is vital for stakeholders to know what to do to protect themselves and students if an incident does occur. It also is important for the community at large to understand the campus’ emergency management program for ensuring the safety and wellbeing of students and staff.
The staff of El Dorado HighSchool will do everything possible to mitigate the effects of an emergency, but also must rely upon the support of first responders and community services. Since emergency operations tend to parallel day-to-day functions, to the extent possible, the same personnel and resources used for daily activities will be support emergency operations.
Routine functions that do not contribute to the emergency response may be suspended temporarily and those resources redirected to accomplish emergency tasks. Personnel with special training or abilities may be asked to perform tasks beyond those that are part of their daily assignments and some may be deployed to sites other than this campus. SocorroISD will coordinate district level command decisions, resource requests and public information with the campus. SocorroISD has adopted the National Incident Management System (NIMS) in accordance with the President’s Homeland Security Directive 5 (HSPD-5) and the National Response Framework (NRF); and has trained appropriate stakeholders to use the Incident Command System (ICS) within the school setting.
AdministrativeSchool employees are usually first on the scene of a campus-based incident and are expected to manage the incident until it is resolved or command is unified with first responders or someone more qualified to assume responsibility. At the campus level, the principal or designee typically will serve as the Incident Commander. The campus has established a system for student and staff accountability and recognizes that proper prevention and mitigation including drills, safety self-assessments/audits, emergency supplies and security measures help prevent or reduce incident impact.
El Dorado HighSchool coordinates its plans and protective action guidance with those of the District.Lines of succession for each administrator, organization or safety team member assigned to support School emergency operations align with this campus’ established procedures and a list is included in the attachments to this plan and updated at the start of each school year, or as otherwise necessary.Organization and Assignment of Responsibilities
A.Overview
Most El Dorado HighSchool personnel have emergency duties in addition to their daily duties most are intrinsic to their primary responsibilities. Most Administrative, Security, and Socorro ISD Police ServicesSchool staff will be available to support emergency operations.All faculty and staff are expected to help ensure that El Dorado HighSchool is a well-maintained, clean, safe, and orderly environment.