Ministry Division, Church House,
Great Smith Street
London SW1P 3AZ
Treasurer: Mr Richard Havergal
18 Marston Road, Trowbridge Wilts BA14 0LS
01225 762668
EXPENSES CLAIM FORM Please type or print details:
NAME:
Address:
Email address:
Phone/mobile:
CRC Executive Committee
or other Committee/visit (please detail)
Date and time of meeting:
Place of meeting:
TRAVELLING EXPENSES / £ p
Air or ferry details,
2nd class railway, bus & underground fares, unavoidable taxi fares.
Receipts to be attached.
If necessary, give details separately. / From:
To:
Use of private car:
Other CRC committee officers/members as passengers:
Claim for mileage shall not be greater than the estimated cost of the journey by public transport. / ...... Miles @45p per mile
…….. Miles @30p per mile
……………………………………………….....
SUBSISTENCE
Time away from home:
(If in excess of 5 hours) /
...... Hours
Details of out of pocket expenses:
E.g. accommodation (unless booked through London office) and meals. Receipts to be attached.
TOTAL EXPENSES CLAIMED:
/ £
Bank Details for BACS transfer:
Name of Bank and branch: ......
Name of account holder: ......
Sort Code: ...... Account Number: ......
Signature: / CRC authority:
Registered Charity No: 271916
Date:
/ For office use:
Guidelines for CRC expenses claims
We do not expect those who work for the CRC, either in a paid or a voluntary capacity, to be out of pocket. At the same time, we are a charity and have to give an account of how we use our funds. The figures below are guidelines; if there is a good reason why on an occasion they can’t be followed, please discuss this with the Treasurer.
Receipts must be submitted for all expenses claims except mileage.
Travelling expenses
· As a rule, we will pay economy air fares, 2nd class railway, bus and underground fares
· Taxi fares will be reimbursed only if the use of a taxi is unavoidable
· If a journey cannot reasonably be made by public transport, the mileage allowance is the current HMRC rate
· If public transport could be used but you choose to use a car instead, mileage is paid at a rate of 30 pence per mile, provided the total is not greater than the estimated cost of the journey by public transport
· The cost of a Railcard can be claimed if you undertake a significant amount of travel on behalf of CRC such that the saving over 12 months is equal to or greater than the cost of the card for a year.
Subsistence – maximum allowances
Breakfast (if your journey started 6.30 am or earlier) £ 6.00
Lunch 7.50
Dinner (if not returning home before 9 pm) 15.00
Accommodation
Overnight maximum allowance including breakfast
Inner London 120.00
Elsewhere 100.00
When it is not reasonably possible to travel from and to home in one day, 1 night’s accommodation may be payable. For CRC committee meetings in London, the Secretary is able to arrange hotel bookings if required.