JOB DESCRIPTION

Title:Senior Finance Assistant

Reports To:Accounting Services Manager

Responsible for:Journal postings, bank reconciliations & purchase ledger processing for the Trust and JVC Retail Ltd.

Core Statement
To be responsible for weekly bank reconciliations and associated postings, month end journal postings including prepayments and accruals, complex purchase ledger processing and query resolution and providing support for payroll processing. To work closely with department managers and the finance team to demonstrate excellent customer care in resolving queries and timely processing of entries. To provide cover for other members of the Finance team as required.

Key Tasks

  1. To carry out a daily reconciliation of the Trust’s bank accounts, ensuring that all transactions are entered to the Sage cash book.
  1. To calculate prepayment and accrual journals monthly in accordance with the timetable set and other nominal corrections journals as required.
  1. To provide cover for payroll processing.
  1. To reconcile supplier accounts to statements received and deal with suppliers and managers to resolve any queries arising in a timely manner.
  1. To prepare payment runs for suppliers and expenses in accordance with the timetable set and other ad hoc payments, including foreign currency transactions, and process payments when approved.
  1. To check and input petty cash expenses, personal expenses and Company Barclaycard monthly statements.
  1. To check and input the weekly sales journal.
  1. To prepare and input the income in advance journal.
  1. To process all Gift Aid claims.
  1. To ensure that all transactions are entered correctly and efficiently, including checking nominal, cost centre & project coding, supplier bank account details and VAT calculations.
  1. To ensure that all documentation is filed and archived correctly and efficiently.
  1. To handle incoming telephone, e-mail and visitor enquiries for Aldwark in the absence of the Administrator.
  1. To provide cover for other members of the Finance team as required.
  1. To deal with queries politely and efficiently.
  1. To participate in appraisals and personal reviews and to work to achieve personal objectives.
  1. To abide by the policies and procedures of the organisation
  1. Any other reasonable duty as required by Senior Management personnel.

Person Specification

Essential

  • AAT qualified or equivalent
  • Finance office experience
  • Experience of an accounts package
  • Purchase ledger experience
  • Understanding of balance sheet postings & reconciliations
  • Experience of bank reconciliations
  • Good experience & skills in Word & Excel, Outlook or similar programmes
  • Self-motivated and driven.

Desirable

  • Experience of Sage 200
  • Experience of payroll processing in a medium sized organisation.

Signed......

Date......

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