Project Reference: Date Received: Date Approved:
Please consult the additional LEADER Grant Application Note when completing this form.
1.1 / Project Title / Conversion to Operations1.2 / ProjectType / Standard Project / √ *tick if applicable
1.3 / Standard Project Sub Type
(Tick ONE as appropriate) / Community / √*tick if applicable / Enterprise / *tick if applicable
Farm Diversification
(Please complete section 3.4 for Farm Diversification.) / *tick if applicable
Part 1: Project Overview
1.4 / Estimated Project Start Date(dd/mm/yyyy) / 15 November 20161.5 / Estimated Project End Date(dd/mm/yyyy) / 15th May 2016
1.6 / Estimated Project Financial End Date (dd/mm/yyyy)
(Final project payment date no later than 31stDecember 2020)
1.7 / Total Cost Of Project / £74,392.92
1.8 / Eligible Costs / £74,392.92
1.9 / Grant Requested From LEADER / £37,196.46
Part 2: ApplicantDetails
2.1 / Senior ApplicantName / John RobsonPosition/Title / STP Trustee and Treasurer
Applicant Address
Postcode / 22 Riverside Drive
Stonehaven
AB39 3GP
Contact Telephone Number / 07794200870
Alternative Contact Telephone Number / 01569764249
Email Address /
Main Contact Delete as applicable* / Yes
2.2 / Additional Applicant/Agent name / David Fleming
Position/Title* / STP Trustee and Acting Chair
Applicant Address
Postcode / 5 David Street
Stonehaven
AB39
Contact Telephone Number / 07733361755
Alternative Contact Telephone Number / 01569767200
Email Address /
Main Contact Delete as applicable* / No
N.B.If you are an Agent complete form PF/05and attachBusiness Mandate Form
Part 3: Organisation details- (For Organisations only)
3.1 / Organisation Business Name / Stonehaven Town PartnershipWebsite Address (If applicable) /
Company Registration Number / SC044314
Business Reference Number (BRN) (Used for payment purposes) / BRN: 236032
Date Formed (dd/mm/yyyy) / 13 October 2014
Main Activities / STP takes on projects which have been suggested by public consultation, by STP member groups or by individuals. The projects must benefit the community of Stonehaven. Previous projects have included the Community Asset Transfer (CAT) of Aberdeenshire Council’s Queen Elizabeth II Caravan Park to STP who lease it to the Caravan Club of Great Britain. This is now one of the busiest Caravan Club sites in the Country. The CAT of the Tolbooth Museum from Aberdeenshire Council to the Tolbooth Museum Association which is now run by volunteers who advance the education of the community and the environment of Stonehaven, Its culture, history and heritage to both locals and visitors. The Stonehaven Land Train is operated by STP and was bought with a grant from the Coastal Communities Fund. The land train takes both locals and visitors from the centre of Stonehaven to Dunnottar Castle, the harbour, the Open Air Pool/QEII Caravan Park and back to Market Square and provides a commentary of the history of Stonehaven and the surrounding area. This project is proving to be financially sustainable.
STP are currently looking at the Court Building in Stonehaven with a view to taking it over from the Scottish Courts and Tribunal Service. The Court Building has been closed for 2 years. STP would like to carry out renovations on the building to make it suitable to be used as office space for some of the community groups in Stonehaven, redevelop the disabled toilet area to make it into a changing places facility (see attached brochure), open court 2 as a community café and are looking at the possibility of using Court 1 as a film set and renting it out to schools and universities for mock trials.
STP are also involved with Horizon Group, the SDCC, Aberdeenshire Council and the Stonehaven Business Association in a project called Improving Our Town Centre.
Trading? Delete as applicable* / No
Organisation VAT Registered? Delete as applicable* / No
VAT Registration Number / N/A
VAT Notes
3.2 / Organisation Type (Tick only ONE that applies) (x) / Organisation number
Company limited by guarantee
Constituted group
Public body
Private business
Sole Trader
Charity
√ / Scottish Charitable Incorporated Organisation (SCIO) / SC044314
Other (please specify)
3.3 / Organisation Sub-Type(main area of activity) (x)
Religious
Education
Cultural/Historical
Training
Health
Scientific
Agricultural
Sporting/Recreational
√ / Youth/Community/Voluntary
Other (please specify)
Please complete section 3.4 for Farm Diversification.
3.4 / Farm Diversification Project? (delete as appropriate*) / NoIf yes please provide the Main Location Code of the activity (Use part11 for additional sub-codes)
If yes please provide the Land Parcel Identification (LPID) (Use part11 for additional LPID(s))
3.5 / Delivery Staff – please list personnel involved in this project detailing relevant skills
Name / Job Title / Job Description / Skills
John Robson / STP Trustee and Treasurer / Civil Engineer
Project Management
Committee Work
David Fleming / STP Trustee and Acting Chair / Project Management
IT
Design and Construction
Committee work
Local Historian
Elizabeth Havens / STP Trustee / Entrepreneur
Events Management
James Douglas / STP Trustee / Business Banking
Isabel Munn / STP Project Development Co-ordinator / Project Management
Contract Management
Oil and Gas Industry Training
Administration and grant processing
Part 4: Partnership details
4.1 / Do You Have A Partnership Agreement?(Delete as Appropriate*) / No
4.2 / Other PartnershipsInvolved In Managing Or Delivering This Project?
Please give details below
Name / Address / Post Code
Partnership Type / Organisation Type
4.3 / Partnership Details
Details of main activities :–
Details of partnership involvement :–
Partnership Formed (dd/mm/yyyy) / N/A
Part5: Project details
5.1 / Where Will The Project Be Happening?Please supply any Locale, District, Postal or Datazone information.*
In the (currently empty) Stonehaven Sheriff Court and Justices of Peace Court Building, Dunnottar Avenue, Stonehaven, AB39 2JH
5.2 / Project Summary. (Summarise your project as concisely as possible, including fit with Local Action Groups LDS and any background information)
(a)Project Summary (Max 2000 characters)
Having successfully completed a Feasibility Study, we now have a plan for the re-occupation of the building. The Study report is available on our web site ( ). The tasks now are these in three phases.
PHASE ONE
•Preparation of plans for building alterations and refurbishment
•Writing of Tenders for the above
•Estimating the Cost of contract
PHASE TWO
•Tendering process and appointment of Contractor
•Writing and agreeing of the disposition from SCTS
•Writing and agreeing of leases with tenant(s)
•Advice and decision on governance
PHASE THREE
•Setting up of Operational Company
•Project Management of all the above (including risk management)
Much of this work requires professional input, however volunteers have come forward with the requisite skills to oversee the work.
After the initial planning and preparation, the building will be handed over to the contractor to make the necessary alterations. At the end of the contractor’s work, the building can be handed over to the Operational Company and the first tenants can move in.
We already have written expressions of interest from 5 local community-based organisations. Some others are considering the offer. In addition, we have had many suggestions for local enterprises to use the space. This latter option has yet to be publicised.
(b)Fit with Local Development Strategy (Max 2000 characters)
1. Connecting People and Places;
At present, a number of local services are struggling for adequate space in a town where office space is limited. Many of these services are inter-linked, in that clients are cross-referred from one to another. By placing a number in the same building, not only should there be a saving of costs, there should be a greater integration in the overall service provided.
In a similar manner, a number of community enterprises do not have a communal area in which they can meet, share resources and generally help each other. By providing common facilities in a building which is very accessible in the town centre, the aim is to provide a way in which more of these enterprises will survive and flourish.
3. Promoting and protecting the environment;
The Court Building presents a very attractive façade at the south end of the main street, close to the Town Centre, and is part of the Conservation Area. It is Grade B listed, having being started in 1779, and the major frontage built in 1865. It has been vacant since May 2014, when the Sherriff Court was closed, but the building remains in generally good condition. Some of the proposed work is to restore the building to its original historic state, as set out in the Conservation Statement that has been completed.
4. Enriching and positive activities for all;
Whilst we have had enquiries from organisations representing small restricted client bases, we have striven to ensure that we can keep the building accessible to all. We have tried to cultivate potential tenants who operate on a very inclusive basis. The building is suitable for this. Furthermore, one of the facilities we are planning is a ‘Changing Places Toilet Facility’, which will be the only fully-equipped one in the Stonehaven area. The nearest are in Aberdeen and Montrose.
(c)Project Aims and Objectives (Max 2000 characters)
The prime aim is to acquire the building, and then re-open it using it for community purposes on a long term sustainable basis. The feasibility report suggests that this is possible., and sets out the 9 separate tasks that will bring this about, and allow the building to move into an ‘operational’ mode, run by a management group on a continuing basis.
This part of the project will enable a “Changing Places Toilet Facility” to be installed on the first floor of the building and a Community Café and Kitchen to support it being installed.
(d)Project Activities (Max 2000 characters)
As stated above, the project will consist of the
1Preparation of plans for building alterations and refurbishment
2Writing of Tenders for the above
3Estimating the Cost of contract
4Tendering process and appointment of Contractor
5Writing and agreeing of the disposition from SCTS
6Writing and agreeing of leases with tenant(s)
7Advice and decision on governance
8Setting up of Operational Company
9Project Management of all the above (including risk management)
Most of these activities are inter-linked, and will require careful coordination to achieve in a sensible timescale. Items 1,2 &3 are the first phase,4,5,6 &7 are the second phase and 8 &9 are the third phase.
5.3 / Does Your Project Require Planning Permission Or Any Other Statutory Consent? (delete as appropriate*) / Yes/No*
If YES, please detail below
Description / Reference Number / Date Expected / Date Received
Listed Building Consent and Planning Permission for Change of Use / Will be applied for by Inspired Design in due course. Inspired Design have held informal conversations with Jim Logan and Gregor Spence from Aberdeenshire Councils Planning Departments and they have raised no issues. / TBC
Building Warrant / Will be applied for by Inspired Design in due course. Inspired Design have held informal conversations with Jim Logan and Gregor Spence from Aberdeenshire Councils Planning Departments and they have raised no issues. / TBC
Part 6: Project Results, Outputs and Outcomes
ListOf Project Results, Outputs And OutcomesRESULT
e.g. 50 new trainees / OUTPUT
e.g. Number of Recruitment events / OUTCOME
e.g. Improved job prospects
Changing Places Facility / To have a Changing Places Toilet Facility in Stonehaven. The nearest are in Montrose and Aberdeen / For use by severely disabled people and other people who cannot use a normal disabled toilet facility. STP believes that by having this facility in Stonehaven it will encourage more visitors into the Town. They will also b able to use the Community Café.
Community Cafe / To set up a community café and install a kitchen in the former court building which will be open to the public, for the people working in the building and their clients. The facility can also be used for other events such as weddings and parties in the evenings and weekends / Sub-contracting of the Community Cafe will lead to job creation. The rental income from the Café and Kitchen will enable the Court Building Project to make a profit and be sustainable after year 1.
Part 7: Project Milestones
7.1 / Summary of Milestones from ‘Milestone/Cash flow spread sheet’Milestones / Date to be Achieved (dd/mm/yyyy) / Total Value £
Milestone 1
a)Deposit Changing Places for equipment (50% of £23,121.60/2) 8 weeks before installation. (£5780.40)
b)Deposit to Kitchen Company for equipment (20% of £38167.32/2) 8 weeks before installation. (£3816.73)
c)Cost of Installing utility connections in full 8 weeks before installation of 1 and 2 above (£6000/2 = £3000) / 8 weeks before installation
21st November 2016 / £12,597.13
Milestone 2
d)Changing Places balance due 6 weeks after order made, 2 weeks before installation (50% of £11560.80/2 = 5780.4) / 6 weeks after order of a)
3rd January 2017 / £5,780.40
Milestone 3
e)Final Payment to Kitchen Company on installation (80% £38,167.32/2= 15266.93)
f)Payment in full for chairs and tables (7104/2 = 3552) / 16th January 2017 / £18,818.93
Total MilestoneCosts £ / £37,196.46
Part 8:State Aid
8.1 / State Aid Rules Apply(delete as appropriate*) / No*Pleasesee Section 8 of the guidance notes regarding state aid.
Previous Funding and State Aid
Has your organisation received any previous LEADER, European or public funding from any source over the last three years? If so, was it awarded under de minimis?
Please give details in Table 8.2.
8.2 / Details of ANY previous State Aid receivedAwarding body / Funding Type / Year of award / Funding Value (£) / Project Name/Brief Description / De-minimis
Y/N
N/A
Part 9: Project Finances
9.1 / Details of Matched FundingSource/Organisation / Confirmed Yes/No(Delete as Appropriate*) / Date Due
(dd/mm/yyyy) / Date Received(dd/mm/yyyy) / Amount Due
£ / Total Received £ / Type
Public/Private
Auquhirie Wind Farm / No / August 2016 / 5000
Greggs Foundation / No / 28th August 2016 / 2000
Aberdeenshire Council Area Budget / No / November 2016 / 5196.46
Meikle Carewe Wind Farm / No / November 2016 / 5000
Awards for All / No / November 2016 / 10000
SITA
This will be underwritten by Social Investment Scotland as awards not made until January 2017 / No / Jan 2017 so will be underwritten by SIS / 10,000
Total £ / 37,196.46
LEADER grant requested £ / 37,196.46
Total £
(This should be the same as to Total Milestone Costs in Part 7.1) / 74,392.92
9.2 / Is Your Project Likely To Generate Any Revenue/Income?
(delete as appropriate*) / Yes
If yes, please give details of anticipated net amounts, dates and sources
Description Overall Profit/loss of whole project / Date / Net Amount £
Year 1 / -£2,843
Year 2 / £6,627
Year 3 / £6,825
Description Profit from hire of Kitchen and cafe / Date / Net Amount £
Year 1 / £10,075
Year 2 / £10,378
Year 3 / £10,689
See Business Plan for more details
9.3 / Please complete the ‘Financial cashflow projection / Milestonesspreadsheet’ / See separate sheet.
Part 10:Signature and Checklist
10.1 / Checklist.Please make sure you enclose copies of the following: / Please indicate (x)1 / Constitution or articles and memorandum / √
2 / Committee members or list of directors / √
3 / Permissions – planning to come from Inspired Design Architects / TBC
4 / Policies – child, risk, equal opportunities etc / √
5 / Bank statement / √
6 / Photo Identification (Passport / Driving Licence or official source) / √
7 / Organisation – Company Registration Certificate / N/A SCIO details can be found on OSCR site
8 / Project plan / √
9 / Insurance (Not applicable to Court Building yet) / To follow
10 / Research / evidence of need and demand / √
1 / PF05 Form (Business Mandate form) / N/A
12 / If VAT Registered; VAT Certificate / N/A
13 / If not VAT Registered; proof not registered.Letter from Organisation's accountants Charles Sands attached / √
14 / Milestones spread sheet / √
15 / Financial cash flow forecast spread sheet in Business Plan and on milestones spreadsheet / √
16 / Financial Accounts (contact your local LEADER office for guidance) Attached / √
17 / Confirmation of match funding if available / TBC
18 / Partnership Agreement / N/A
10.2 / Declaration
I declare that the information I have given on this form is, to the best of my knowledge and belief, accurate and correct and I hereby authorise theLocal Action Group accountable body or any person authorised for that purpose by the accountable body to make any enquiries necessary to verify the facts.
I understand that if I knowingly or recklessly provide information that is false or misleading in any material particular, I may be prosecuted.
I also understand that if I provide false or misleading information, that may disqualify me from LEADER funding or result in the recovery of any funding already paid and other financial penalties.
I undertake to notify any material changes in the information I have given above to the Local Action Group who has provided the LEADER funding.
10.3 / Senior ApplicantAuthorised Signatory
Signature:
/ Print Name
John Robson / Date
28th July 2016
10.4 / Chairperson or Organisation Equivalent (If different from above)
Signature:
/ Print Name
David Fleming / Date
28th July 2016
Part 11: Any Other Information?
11.1 / Use this section to provide us with any relevant and supporting information.The following have been sent with the application form:
Project Plan
Milestones Spreadsheet
Powerpoint Presentation supporting application
E mails of Intent
Draft Market Research Report
Gantt Chart
E mail from Scottish Courts and Tribunal Service
Constitution
Policies
Bank Statement
Photo ID John Robson and David Fleming
Accounts
Quotes/Estimates
Privacy notice
The information that you provide to LEADER will be used to process your application and administer funding appropriate to meeting the aims of the Local Development Strategies. We will store your information as long as that information is required to fulfil the requirement of the LEADER programme.
Your information will be shared with:
- Accountable bodies who have delegated responsibilities from Scottish Ministers for administering LEADER – these will be local authorities and National Parks.
- Local Action Groups who are responsible for managing the Local Development Strategies and monitoring progress of LEADER in their areas – these will be made up of public sector organisations, businesses, third sector organisations and community groups.
You can find out more about LEADER at