Funding agreement
Reef Trust: [Insert Project Name]
Project ID:
Commonwealth of Australia as represented by the Department of the Environment
ABN 34 190 894 983 (Department)
[Insert name of Recipient]
[Insert ABN of Recipient] (Recipient)


PART A– Projectspecific details

1.How this Agreement works – overview

1.1Components of this Agreement

This Agreement is comprised of:

(a)Part A – these Project specific terms and conditions, and the execution page;

(b)Part B – the standard terms and conditions that apply to funding by the Department; and

(c)Part C– Programme specific terms and conditions that apply to the Reef Trust.

1.2Defined terms

Unless the contrary intention is expressed, capitalised terms in this Part A are defined at the front of either Part B or Part C.

2.Agreement Details

Item No. / Description / Details
2.1 / Department details / Commonwealth of Australia as represented by the Department of the Environment
ABN 34 190 894 983
2.2 / Department Representative / Position: [insert title]
Phone: [insert phone number]
Fax: [insert facsimile number]
Email: [insert email]
or such other person as notified by the Department from time to time.
2.3 / Recipient details / [Insert name of Recipient]
[Insert ABN of Recipient]
2.4 / Recipient Representative / Name: [insert name]
Position: [insert position]
Phone: [insert phone number ]
Fax: [insert facsimile number]
Email: [insert email]
or such other person as notified by the Recipient from time to time.
2.5 / GST / The Recipient is / is not [delete one] a Government Related Entity.
The Recipient is / is not [delete one] registered for GST.
2.6 / Exclusion from a perpetual Creative Commons Attribution Licence (CC-BY 3.0) / Note: The Recipient is required to make all Project Material (which includes Third Party Material) perpetually available under a Creative Commons Attribution Licence (which allows third parties to distribute, amend etc provided the author is credited for the original creation), except for the Project Material specified below. For example, if there are no exceptions to this requirement, select Option 2 below and delete Option 1.
[Option 1]
Clause 11.2(a) does not apply to the following Project Material: [insert description].
[Option 2]
None specified.
2.7 / Confidential Information / Department's Confidential Information: [Department to insert any confidential information of the Department, otherwise insert ‘Not applicable’.]
Recipient's Confidential Information: [insert any confidential information described by the Recipient and that the Department agrees should be considered confidential, otherwise insert ‘Not applicable’.]
2.8 / Insurance / As at the Commencement Date:
(a)to the extent required by Law, workers’ compensation insurance in respect of the Recipient’s liability for any loss or claim by a person employed or otherwise engaged, or deemed to be employed or otherwise engaged, by the Recipient in connection with the Project; and
(b)public liability insurance covering legal liability (including liability assumed under contract) for loss or damage to property or injury or death to persons arising out of or in connection with carrying out the Project for an insured amount of $10million per occurrence and not less than $20million in aggregate.
Note: The insurance amounts above may be subject to some negotiation with individual recipients for certain high/low risk projects. A risk assessment process is required for Projects over $10 million in value, and the required insured amount should be at or above the Project’s value.
2.9 / Address for notices / Department:
Position: [insert title]
The Department of the Environment
Postal address: GPO Box 787, Canberra, ACT, 2601
Physical address: John Gorton Building, King Edward Terrace, Parkes, ACT, 2600
Email: [insert email]
Recipient:
Name: [insert name]
Position: [insert position]
Postal address: [insert postal address]
Physical address: [insert physical address]
Fax: [insert facsimile number]
Email: [insert email]

3.Project

3.1Project title

[Insert Project title as stated on the cover page.]

3.2Project ID

[Insert a Project ID.]

3.3Project description

The objective of this project is to[Insert a description of the Project (limit 200 words) including the intended impact of the project and how it relates to the Programme Outcome. The impact occurs as a result of achieving the Project Outcomes.]

3.4Programme Outcomes

The project will contribute to the delivery of the Reef TrustProgramme Outcome one:

  • improve the quality of water entering the Great Barrier Reef from broad-scale land use to increase the health and resilience of the Reef.

The project will contribute to the delivery of the Reef Trust Gully Erosion Control Outcomes:

  • control and prevention of further erosion in areas where Gully Erosion is extensive, active and delivering high rates of sediment into the Reef lagoon;
  • integration of science and technical advice to actively inform adaptive management of the Programme; and
  • demonstration of cost-effective Gully Erosion control activities.
  • Project Outcomes

[Insert a description of the overall result that the Project is expected to deliver. E.g. “Establish and manage X hectares of mixed native species plantings at [insert location]”. The Project Outcomes should be attainable (i.e. within the direct influence of the Recipient) and expressed in a measurable way.]

–Erosion Management[insert total area/length]

–[Insert outcome 2]

–[Insert outcome 3]

3.6Project Activities

The project will undertake the following activities:

–[Insert activity 1]
–[Insert activity 2]
–[Insert activity 3]
–Etc.

[Insert a list and high level description of activities essential to the achievement of the Project Outcomes without which this Project would most likely not have been granted the Funds. These activities should be of such significance that non-delivery may result in the Department terminating this Agreement or requiring the repayment of Funds.]

3.7Additional requirements

Monitoring and Reporting requirements

The following content is to be included with the six monthly reporting:

  • Progress of activity implementation and achieved outputs, linked to sites and points of interest;
  • The planned site designs for the coming period and estimated cost-effectiveness;
  • Before treatment site monitoring;
  • Site monitoring after treatment, including photographs and commentary; and
  • On an annual basis, submission of the Master Table spreadsheet and spatial layers of project area.

4.Project Period

The Project Period commences on the Commencement Date and ends no later than[insert Project Period end date].

5.Funds

5.1Maximum amount of Funds

The maximum amount of approved Funds payable by the Department under this Agreement will be $[insert total Funds] (exclusive of GST).

5.2Payment

The Funds will, subject to clause 6.1, be paid within 30 Business Days of each payment Milestone date specified in the Milestone Schedule.

5.3Annual allocation of Funds

2015/16 / 2016/17 / 2017/18
Department Funds / [Insert amount] / [Insert amount] / [Insert amount]
TOTAL (GST exclusive) / [Insert amount]

6.Milestone Schedule

No. / Milestone / Milestone date (the Milestone must be completed on or before this date) / Instalment amount (excluding GST)
1 / Signing of Agreement by the Department / Commencement Date / [Insert amount (if any)]
2 / Delivery of draft Project MERI Plan and Project Budget to the Department / Within 40 Business Days of the Commencement Date / Not applicable
3 / Approval of Project MERI Plan and Project Budget by the Department / Within 30 Business Days from provision of draft Plan / [Insert amount (if any)]
4 / Delivery of pre-end-of-financial-year project status notice as at 31 May 2016 to the Department as specified in clause 35.3 / 15 June 2016 / Not applicable
5 / Delivery of the end-of-year progress report for the 2015-16 financial year to the Department as specified in clause 35.4 / 1 August 2016 / Not applicable
6 / Acceptance of the end-of-year progress report for the 2015-16 financial year by the Department / Within 30 Business Days from provision of progress report 2015-16 / [Insert amount (if any)]
7 / Delivery of the financial report for the 2015-16 financial year to the Department as specified in clause 35.5 / 1 September 2016 / Not applicable
8 / Acceptance of the financial report for the 2015-16 financial year by the Department / Within 30 Business Days from provision of financial report 2015-16 / [Insert amount (if any)]
9 / Delivery of the mid-year progress report for the 2016-17 financial year to the Department as specified in clause 35.4 / 1 February 2017 / Not applicable
10 / Acceptance of the mid-yearprogress report for the 2016-17 financial year by the Department / Within 30 Business Days from provision of progress report 2016-17 / [Insert amount (if any)]
11 / Delivery of pre-end-of-financial-year project status notice as at 31 May 2017 to the Department as specified in clause 35.3 / 15 June 2017 / Not applicable
12 / Delivery of the end-of-year progress report for the 2016-17 financial year to the Department as specified in clause 35.4 / 1 August 2017 / Not applicable
13 / Acceptance of the end-of-year progress report for the 2016-17financial year by the Department / Within 30 Business Days from provision of progress report 2016-17 / [Insert amount (if any)]
14 / Delivery of the financial report for the 2016-17financial year to the Department as specified in clause 35.5 / 1 September 2017 / Not applicable
15 / Acceptance of the financial report for the 2015-16 financial year by the Department / Within 30 Business Days from provision of financial report 2016-17 / [Insert amount (if any)]
16 / Delivery of the mid-year progress report for the 2017-18 financial year to the Department as specified in clause 35.4 / 1 February 2018 / Not applicable
17 / Acceptance of the mid-yearprogress report for the 2017-18 financial year by the Department / Within 30 Business Days from provision of progress report 2017-18 / [Insert amount (if any)]
18 / Delivery of pre-end-of-financial-year project status notice as at 31 May 2017 to the Department as specified in clause 35.3 / 15 June 2018 / Not applicable
19 / Delivery of final report and financial report to the Department as specified in clauses 35.4 and 35.5 / Within 40 Business Days after the end of the Project Period or the earlier termination of this Agreement / Not applicable
TOTAL (GST exclusive) / [Insert total amount identical to Item 5.1]

7.Recipient Contributions and Other Contributions

(a)The total amount of the Recipient’s Contributions and / or Other Contributions is $[insert amount] (exclusive of GST) and must be paid in accordance with the Project Budget.

(b)The types and amounts of the Recipient's Contributions and the sources, types and amounts of the Other Contributions must be fully set out in the Project Budget.

8.Project Budget

[Note: This Project Budget will be heavily tailored to each Project, and some Projects may not require a Project Budget, depending on payment schedules. The below example contains the minimum amount of information required by Part C to be included in a Project Budget, if any.]

8.1Funds granted/contributed

Payer / Amount (GST exclusive)
Department / [insert amount]
Recipient Contributions / [insert amount, or “$0”]
Other Contributions from [insert name of contributing entity or “No Other Contributions”] / [insert amount, or “$0”]
TOTAL (GST exclusive) / [insert total]

8.2Planned expenditure

Use by date / Expenditure item / Amount (GST exclusive)
[insert date] / Monitoring and reporting activities / [insert amount approved by the Department, or “$0”]
[insert date] / Project administration / [insert amount approved by the Department, or “$0”]
[insert date] / [Insert expenditure item] / [insert amount used for this item, or “$0”]
[insert date] / [Insert expenditure item] / [insert amount used for this item, or “$0”]
[insert date] / [Insert expenditure item] / [insert amount used for this item, or “$0”]
[etc.] / [etc.] / [etc.]
TOTAL (GST exclusive) / [insert total]

8.3Assets (if any)

Date approved by Department / Date of expected acquisition / Description of Asset / Value
[insert date] / [insert date] / [Insert description, including technical specifications (if any) and other identifying information] / Up to [insert maximum purchase price]
[etc.] / [etc.] / [etc.] / [etc.]
TOTAL (GST exclusive) / [insert total]

Funding Agreement - Part A - Project Specific Terms and Conditions – Reef Trustpage 1

Execution page

EXECUTED as an agreement

DEPARTMENT SIGNATURE BLOCK

SIGNED for and on behalf of the Commonwealth of Australia as represented by the Department of the Environment ABN 34 190 894 983 by a duly authorised representative
Name of authorised representative (print) / Name of witness (print)
Signature of authorised representative / Signature of witness
Date / Date

RECIPIENT SIGNATURE BLOCK

[For company with multiple Directors]

SIGNED by [insert name of company and ABN]in accordance with section 127 of the Corporations Act 2001 (Cth) by
Name of Director (print) / Name of Director / Company Secretary (print)
Signature of Director / Signature of Director / Company Secretary
Date / Date

[For company with a sole Director]

SIGNED by [insert name of company and ABN]in accordance with section 127 of the Corporations Act 2001 (Cth) by
Name of Director (print) / Name of Witness
Signature of Director / Signature of witness
Date / Date

Funding Agreement - Part A - Project Specific Terms and Conditions – Reef Trustpage 1