XYZCONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
Month Day, 20__
Minutes of the Board of Directors Meeting of the XYZCondominium Association, (insert city), Illinois, held at the (insert city), in (insert venue), Illinois at 7:30 p.m. on the xnd day ofMonth, 2018.
1
October meeting minutes 16
I.CALL TO ORDER
Board Member Jane Doe called the meeting to order at 7:33 pm.
II.ROLL CALL OF OFFICERS
Present:(list names of Officers present)
Absent:(list names of Officers absent)
Also Present: (insert names of any other representatives, such as property manager or attorney)
III.APPROVAL OF THE MINUTES OF THE REGULAR MEETING (insert last meeting date)
Motion by John Doe,seconded by Jane Doeto approve the minutes of the Regular Meeting of Month2017,Motion Carried
IV.Current Financial Condition.
John Doe reported on the financial condition. As of Month, 2017:
(Even after the major projects we have done we are still doing very well financially.)
- ABC Bank Operating: $ 17,935.74
- ABCMax Safe $ 303,199.40
- Bank Checking$ 2,862.31
- TOTAL ASSETS: $323,997.45
Motion by Jane Doe, seconded by John Doeto approve the financial report throughMonth 2017.Motion Carried
V.Management Report
(insert name of Property Manager),spoke about a few things and discussion ensued. The main points carried through this report were:
insert points, for example:
Tax appeal information was discussed and explained everyone would be given a statement with their balance owed on the tax appeal relief. Additional a notice will be sent describing the cost and when to expect the reduction in taxes.
Property Manager (insert name) briefly introduced the software program they are rolling out that will help with making uniform all association information ranging from homeowner info, vendor info, association documentation and so much more.
Mailbox tags were mailed to those missing their mailbox tags, they each were charged $5.32. Roofing patch work was done on 04-06- &16-18 building.
VI. New business
insert new business, for example:
The board approved the drainage project by 32 building which we are hoping will reduce the flooding that has been occurring in the building. The cost is $4100 for the work. Jane motioned, John seconded, motion carried.
The board approved to have XYZ Tuckpointing do the tuckpointing work at the association and before giving the green light to do the work to the whole association they will be only focusing on one building first. This was approved and will be signed when proposal is sent.John motioned, Jane carried.
The board is looking for roofing bids on the 04-06 16-18 building and will be considering a complete tear off shortly once we gather all the numbers. Tabled until next meeting.
The board discussed the $200 difference in the 24-26 building the board agreed to have our plumber get tablets to try and test the building. Motion carried.
The board also discussed have aluminum rubber coating be done on one or more roofs and asked Property Manager (insert name) to get bids from ABC Roofing on the matter. Tabled until next meeting.
There was discussion with the board on obtaining boiler bids from 1st mechanical for building 12-14. We also asked that XYZ Contractor obtain a bid as well in the matter.
Jane made a motion to adjourn the meeting at 8:42pm. Seconded by John. MotionCarried.