CITY OF RHINELANDER
FINANCE, WAGE, AND SALARY COMMITTEE
Tuesday, November 4, 2014 – 5:00 P.M.
CITY HALL – EXECUTIVE ROOM
MINUTES
Call to Order and Roll Call –
The Finance, Wage & Salary Committee Meeting was called to order by Chairman Mark Pelletier. The Agenda was posted and the media notified on 10/31/14. A quorum is present to do business. The time is 5:00 pm.
MEMBERS PRESENT: Chairman Mark Pelletier, Mayor Johns, Tom Gleason, Alex Young, Sherrie Belliveau.
Joe Salzer - absent.
OTHERS PRESENT: Blaine Oborn, Tom Roeser, Tim Kingman, Tom Waydick, Julie Ostrander, Mike Steffes, Kathy Johnson – Clerk. David Bailey, Ben Ranke & Mike DeMoss - CVMIC, Kenneth Urban – Nicolet College Interim President
Review of past Finance Meeting Minutes dated 10/7/2014 and 10/21/2014-
MOTION BY YOUNG SECOND BY PELLETIER TO APPROVE MEETING MINUTES DATED 10/7/14; ALL AYE, MOTION CARRIES. BELLIVEAU ABSTAINED.
MOTION BY BELLIVEAU SECOND BY YOUNG TO APPROVE MEETING MINUTES DATED 10/21/2014; ALL AYE, MOTION CARRIES.
Discuss/Approve Nicolet College request for Consideration of Old Printpack Facility as a Conference Center or other usage – Blaine: Kenneth Urban Nicolet College Interim President attending tonight. Printpack would like to donate their old building on Kemp Street to the college. Nicolet is looking for others to partner with them should they decide to accept this donation. Printpack has proposed to demolish the 1944 & 1973 additions. The oldest section (1923 portion) consisting of 107k sq. feet is to remain. Blaine: had considered utilizing as a city conference center, but the location isn’t ideal and the heating costs alone would be huge. Blaine recommends declining this offer. Mayor: his opinion that the city can’t afford to get into this. Mr. Urban will provide this information back to the Nicolet board. No action taken. Chairman Pelletier thanked Nicolet College for considering the City and for being here to present this option.
Discuss/Approve City Insurance continuation with CVMIC – CVMIC representatives here. Blaine provided updated comparisons of League Mutual and CVMIC insurances. Mike DeMoss spoke to the history of the relationship between the City of Rhinelander and CVMIC. Mike urged anyone interested to visit their website for more information. CVMIC only operates in Wisconsin. He states that if their board approves they will be offering Cyber Coverage for 2015. On-site service training and regional training was outlined by Ben Ranke. Ben noted that all training is included in premiums. David Bailey specializes in personnel training/education of employees with regard to HR issues, discipline, City policies etc. No action taken. Mark: let’s discuss again at the next meeting. Thanks to CVMIC representatives for attending.
Discuss/Approve Kwik Trip DataTracker Fuel Card for the Fire Department – Tom Waydick: they are doing more and more long distance transfers with ambulance. A fuel card is needed for those instances where they need fuel to get back to the City. Blaine recommends approval of this card. MOTION BY BELLIVEAU SECOND BY PELLETIER TO APPROVE THE KWIK TRIP DATATRACKER FUEL CARD FOR THE FIRE DEPARTMENT; ALL AYE, MOTION CARRIES.
Discuss/Approve Scope of Engagement with Quarles & Brady for services related toReporting Under the Municipalities Continuing Disclosure Cooperative Initiative– This involves the City being unsure of filing financial statement with the SEC in 2006. The recommendation is to have Quarles & Brady take care of this issue and file on our behalf. Two bondholders have reported us on this issue. We could let this go, but if we do, the City could be penalized. Blaine recommends approval of Quarles & Brady filing this; there is a $8000 fee to do so. There will be a resolution presented at the next Finance Meeting. MOTION BY PELLETIER SECOND BY GLEASON; ALL AYE, MOTION CARRIES.
Discuss/Approve Legal Services Agreement for USDA Rural Development Downtown Revitalization Project – formatted by USDA and the City has to do this to get grant money. We had to do the same thing for Phil when the City took on the Interceptor project. MOTION BY YOUNG SECOND BY BELLIVEAU TO APPROVE THE LEGAL SERVICES AGREEMENT FOR USDA DOWNTOWN REVITALIZATION PROJECT; ALL AYE, MOTION CARRIES.
Discuss/Approve Highway 17 Printpack Entrance Project Change Order #2 Improvements for additional erosion control needed to control runoff; in the amount of $30,349.99 (final). Blaine: need an additional $18k since DOT reviewed the erosion control work. Blaine: This should be the final payment and is all part of the construction/payoff process. Funds remain for contingencies such as this. Tom: why didn’t this issue come up during construction? Tim: changes were made by Printpack when construction was ongoing. MOTION BY BELLIVEAU SECOND BY YOUNG TO APPROVE HIGHWAY 17 PRINTPACK ENTRANCE PROJECT CHANGE ORDER #2 IMPROVEMENTS FOR ADDITIONAL EROSION CONTROL NEEDED TO CONTROL RUNOFF FOR $30,349.99; ALL AYE, MOTION CARRIES
Discuss/Approve Premier Resort Area Tax Proposal and Corresponding Resolution Referendum – Blaine: wrote the report that council will approve regarding possible implementation of this tax. This is only a draft. The city has dropped in revenue and also lost some population. Implementing this PRAT is a way to gain funding for infrastructure repair – mainly the crumbling roads. If passed these funds may only be used on infrastructure repairs. The goal is to ultimately lessen reliance on property taxes. Alex: Has already had 3 businesses in the downtown area voice opposition. The City must get out the message of how this will benefit the City overall and educate the public to that end. Mark also spoke about timing this referendum to avoid any school district referendums. Blaine suggested moving forward next spring at the general election. MOTION BY PELLETIER SECOND BY YOUNG TO APPROVE THE PREMIER RESORT AREA TAX PROPOSAL AND CORRESPONDING RESOLUTION; ALL AYE, MOTION CARRIES.
Discuss/Approve City Website Designer Selection Process and Possible Selection Blaine: handed out bids we’ve received so far- two from local companies and two from national companies. Blaine will get department head input at their meeting on November 6th. He suggests that committee members review proposals, visit websites listed and make suggestions. This committee will discuss again next month. No action taken.
Discuss/Approve status of Downtown AT&T Flag Pole –
Mayor Johns: flag issue – Flagpole issue resolved at no cost to the city. Flag will be up until Veteran’s Day then come down for the winter.
Discuss/Approve 2015 Budget Summary and Tax Calculation – no action; numbers not yet complete from the state. Blaine will provide to council members so they can review prior to Council meeting.
Future Agenda Requests and Meeting Date – December 2, 2014 – 5:00 pm
· Website Design
· City Insurance – CVMIC vs. League Mutual
Consideration of Bills & Claims –
MOTION BY GLEASON SECOND BY YOUNG TO PAY BILLS AND CLAIMS IN THE AMOUNT OF $950,845.11; ALL AYE, MOTION CARRIES.
Informational:
· Alex has been asked to serve on the League’s Partnership for Prosperity planning committee for the League of Wisconsin Municipalities. It will be good to have a Northern Wisconsin representative at this meeting. Alex will need to travel for meetings but the League will possibly cover some if not all travel and lodging expenses.
· Blaine: attending a Springsted Conference – Thursday November 20th in St. Paul.
Adjournment –
MOTION BY GLEASON SECOND BY YOUNG TO ADJOURN THE FINANCE, WAGE & SALARY COMMITTEE MEETING OF 11/4/2014; ALL AYE, MOTION CARRIES. The time is: 7:10 PM
Approved by ______Received by ______
Chairman Mark Pelletier Valerie Foley – City Clerk
Prepared by:
Kathy Johnson