CLASS CODE: 7687
PAY GRADE: 417

CLASS TITLE:DEPUTY CLERK SUPERVISOR - SES

ALLOCATION FACTOR(S)

This is work supervising Deputy Clerks. The primary duty of the employee(s) in the positions(s) allocated to this class is to spend the majority of time communicating with, motivating, training and evaluating employees, planning and directing their work; and having the authority to hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward or discipline subordinate employees or to effectively recommend such actions.

EXAMPLES OF WORK PERFORMED:

(Note: The examples of work as listed in this class specification are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position. Examples of work performed are not to be used for allocation purposes.)

  • Motivates employees to improve the quality and quantity of work performed.
  • Plans and directs work flow to ensure even distribution and completion of work within required time frame.
  • Evaluates employees through establishing evaluation criteria and responsibilities and meeting regularly with employees to ensure the established criteria are met.
  • Trains employees in methods for performing an effective and efficient job.
  • Communicates with employees to ensure best use of time and resources.
  • Directs the work of employees to ensure best use of time and resources.
  • Manages and supervises all activities of the Deputy Clerks.
  • Coordinates the training of users in the proper use of equipment.
  • Makes recommendations for long range planning.
  • Makes recommendations for long range programs and space needs.
  • Determines work priorities between groups and resolves user complaints.
  • Edits work of users and maintains records and reports.
  • Answers inquiries from staff and public.
  • Proofs final work products of Deputy Clerks to ensure accuracy and completeness.
  • Operates office automation equipment.
  • Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES:

(Note: The knowledge, skills and abilities (KSA's) identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable for individual positions in the employing agency.)

  • Knowledge of legal terminology, administrative rules, organizational structure and operation of the operating unit or bureau.
  • Knowledge of correct spelling, punctuation and grammar usage.
  • Knowledge of Public Records laws.
  • Knowledge of records management.
  • Ability to supervise people.
  • Ability to work courteously with co-workers and the general public.
  • Ability to perform detailed work with accuracy.
  • Ability to organize work.
  • Ability to exercise discretion and confidentiality in handling matters.
  • Ability to proofread typed materials for typewritten and grammatical errors and to make necessary corrections.
  • Ability to determine work priorities, assign work and ensure proper completion of work assignments.
  • Ability to work independently.

MINIMUM QUALIFICATIONS

EFFECTIVE:

7/1/2001

HISTORY:

12/18/1997

06/30/1994