April 6, 2008 - Annual General Meeting

LACOMBE RINGETTE ASSOCIATION
Annual General Meeting
Sunday, April 6th, 2008
LMC-Lacombe

Meeting called to order at 6:15 p.m.

In Attendance:Signed sheet is available.

- Darren gave a brief overview of his time as President of the Association.

Financial Report

- Cindy presented her financial report for the 2006-2007 season. She informed us that she had a book keeper review the books. All was well. Traci Pluister made a motion that the financial report be accepted as presented. Jason Lunn seconded.All in favor. Cindy also presented the 2007-2008 year end as well as the 2008-2009 Budget.

Year-End Review

- Corey Gish reported on some of the ways the Association receives revenue:
-through Community support
-Kinsmen Golf Tournament
-Casino

- Pam West reviewed Bingo and how it's been very sporadic as of late. They have explored extensively and decided to go ahead with the Sobey's grocery cards. The feed back they have received was for the most part positive. It will require a lot more cheques from the player's. Instead of a Corporate Donation, Sobey's will give our Association a 10% profit on what we buy. It was decided that each player would be responsible for purchasing $200.00 of the cards per month for the 6 month playing season. Discussion followed. It was wondered if we could spread out the selling of the cards over a longer period of time. Corey said they checked into that and that it would be hard to do and said we have to watch out that we don't micro-manage the program. It was questioned about the denomination amounts of the cards. Corey said we could get them in whatever increments we would like. She let us know that there could be an opportunity for teams to purchase more cards for a team fundraiser if desired. Someone wondered if they had shopped the program around to other stores. Corey said that Sobey's came up with the program, therefore we will go with them for this next season. Bev suggested that Corey give a brief run down on the cost per player. Corey let us know that it costs our Association approximately $600.00 per player. So with registration fees being what they are, each player is being subsidized at least 50%.

- Greg Lunn gave an overview of the officiating for the season and how difficult it's been to get refs. Next year is a rule change year and all officials will have to do a refresher course. So he challenged us that if anyone is thinking of becoming a ref, this is the time to take the course, as then you won't need to for 2 more years. He asked anyone interested in becoming a ref to talk to him following the meeting.

- Bev gave a coaches report and reviewed what it takes to be a coach. She let us know that Ringette Alberta has policies that we have to follow.

Bylaw Changes/Operating Procedures

- Darren opened the floor for any changes to Bylaws or operating procedures. There were none.

Election of 2008-2009 Executive

- Bev opened the floor for the 08/09 Elections. Bev made a motion that if there is only 1 nomination of a position, that we dispense of written ballets and go ahead with the raising of hands. Ryan Brown seconded.All in favor.

President-Corey Gish let her name stand for president. No other nominations.

Vice President-No nominations.

Treasurer-Robbie Marz let her name stand. No other nominations.

Registrar-Colleen Baxter let her name stand. No other nominations.

Secretary-Andrea Collins let her name stand. No other nominations.

Equipment Director-Larry Litwin let his name stand. No other nominations.

Referee Allocator-Greg Lunn let his name stand. No other nominations.

Ice Allocator-ShonaKaras let her name stand. No other nominations.

Casino-Lori Winslow let her name stand. No other nominations.

Sobey's gift cards-Lara Fador let her name stand. No other nominations.

Tournament-Cindy Howie and Brenda Rollheiser let their names stand to co-ordinate it together. No other nominations.

Fundraising Committee-Chris Frank let her name stand as the Chair. No other nominations. Jason Lunn, Barb Leidl, Leslie McKenzie, Shelley Mitsuka, Steven Pluister all let their names stand to help on the committee.

Marketing Committee-Allison Pollitt let her name stand as the Chair. No other nominations. Linda Forrester and Shelley Davidson let their names stand to help on the committee.

Zone 4 President-Dale Freitag let his name stand. No other nominations.

Zone 5 Representative-Chad Kanngiesser will let his name stand. No other nominations.

Coach Mentor-Michelle Brown will let her name stand. No other nominations.

Nominations ceased. Bev made a motion that all names be accepted for the 2008-09 Executive.All in favor.Carried.

- Bev needs 3 people or so to become a Committee to work on filling the vacant Vice President position. According to the Bylaws, we need to have that position filled.

- In closing, Darren let us know that the Association likes to mentor a number of our positions on the Executive, so if anyone is interested in working along side one of the areas, to let us know. Darren announced that pre-registration would take place following adjournment.

Meeting adjourned at 8:00 p.m.