Editing the Club Website

Editing the Club Website

Editing your club website has never been easier with ClubRunner. You don't need to be an expert in HTML or web publishing technologies.
Managing the main home page content is nothing more than adding, editing, and deleting content from the site, all through the browser.

First of All

Website Editing - How it Works

Editing a ClubRunner website requires absolutely no knowledge of HTML or any web authoring skills. Any content that appears on the website is typed through the browser and managed entirely by the system. You can add, edit or delete the contents by going to the Admin pages and selecting the appropriate link.
ClubRunner takes the text you entered, as well as the image you provide and automatically stores them and displays them in the form of a webpage. You can control the order in which stories and other items appear. In fact, if you do know a bit of HTML, you can add it within your text and it will be reflected when ClubRunner displays it.

Define Website Editors

By default, the Site Administrator and all club executives have the right to edit the home page contents. To allow a non-executive member to edit the website, he or she must be granted the Editor access right.
Note that only Site Administrators and club executives can grant this access right. To do so:

Login and go to the Admin page.
Click on Members List under the Membership Manager section.
Choose the member you wish to grant Editor rights to, and click on the Edit link.
Scroll down until you see Rights, under the System heading. Choose "Editor" from the drop down menu.
Click on Save.

Note: You can have an unlimited number of website editors.

Managing Website Content
The home page can be categorized into sections. Click on the help title for instruction on how to perform each task.

Home Page Stories

Add a Story to the Home Page

To add a story to the home page, follow these steps:

Login to your club website and go to the Admin page.
Under the Website Manager section, click on Edit Stories.

Click on Add New Story.

Type in the headline of the story under Story Title.
Type in the brief description of the story under Story Brief. This is the part that will appear on the home page.
Type in the rest of the story under Story Content. This will appear on its own page when the reader clicks on More.
If you have an image you'd like to show alongside the story, click on the Browse button, and choose the image from your computer.
Select the Editor of the story from the drop down list of members.
If you want the story not to appear on the home page, change the selection under Show In Home Page to No. If you want the story not to appear on the stories list, change the selection under Show In Stories Tab to No. These options are useful when you want to save a story halfway through working on it.
If you want the story to appear in the next bulletin, select Yes from Show In Bulletin?.
Click on Save.

Help with the Enhanced Editor

Problems can result from hidden HTML code that is carried over with your text when you copy and paste. Please try the following steps to solve your issue:
1) If you are copying and pasting from MS Word, use the "Paste from MS Word" feature on the editor. You can see this feature if you click on the small arrow beside the paste symbol on the toolbar.
2) If that alone is not enough to remove the HTML code, you may also try the "Remove Text Formatting" button at the top of your editor. This button looks like a white eraser, and will remove the text formatting from your content.
3) Finally, you could try using the "Clean HTML Code" button. This button looks like a document with a lightning bolt through it, and is located on the second line of buttons at the top of your editor. This button will remove all HTML code.
Please note: If you would like to edit the HTML code yourself, you can click the "Source" tab on the editor.

Import Stories from the Homepage to Your Bulletin

Often, you want your bulletin to contain some of the stories that have been already added to the homepage. For example, another member has added a nice story about your club's successful fundraising dinner to the homepage. You'd like to draw attention to the story by adding it to the bulletin.
This is useful if not all members are in the habit of visiting the club website, and critical for members without internet access so that they can read the story in the printed version of the bulletin you would hand them next meeting. Rather than entering the story again in your bulletin manager page, simply link the story to the bulletin.

In the Website Manager section, click on Edit Stories.
Locate the story in the list shown, and click on Edit for that story.
At the end of the page, you will see a question asking Show In Bulletin?
Indicate a Yes by selecting the Yes option.
Click on the Save button to update.

Edit an Existing Story

To edit an existing story:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit Stories.
Look for the story you want to edit, and click on the Edit link beside it.
Modify the brief or content part of the story in the text boxes.
If you need to update the picture, select the new one by clicking on the Browse button.
Click on Save.

Remove a Story From the Home Page

If you want to remove a story from the home page, you can do one of two things: Delete the story entirely from ClubRunner, or just hide it from the home page but keep it in the system.
To delete the story entirely:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit Stories.
Locate the story you want to delete, and click Delete.
The contents of the story will appear as a confirmation. Scroll down and click the Delete button.

To hide the story from the home page:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit Stories.
Locate the story you want to delete, and click Edit.
Select No under Show In Home Page?.

Note: Although the story will not appear on the homepage, it will still appear in the listing of archived stories under the Stories tab.

Change the Order of the Stories

You can change the order of the stories by changing the Sequence field for each story. This field accepts numbers, and ClubRunner will display the stories on the home page in increasing order starting from 1.
If you wish for a story to appear first, it must have the smallest sequence number. If there are two stories with the same sequence number, ClubRunner will display the one created first before the newer one.
To move a story:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit Stories.
Locate the story you want to move, and click Edit.
Change the Sequence number.
Click on Save.

Add a Picture to the Story

You can display pictures that you have already uploaded elsewhere on the site by copying and pasting them directly into the story editor. For instructions on uploading files, please see the help topics entitled "Download Files", "Club Documents", or "Photo Journals".
To add a picture to a story:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit Stories.
Locate the story you want to add your picture to, and click Edit.
Copy the picture from its other location by right-clicking and selecting Copy.
Click the Paste button on the editor, or right-click inside the editor and select Paste.
Click on Save.

News

Add a News Item to the Home Page

To add a news item to the home page, follow these steps:

Login to your club website and go to the Admin page.
Under the Website Manager section, click on Edit News.
Click on Add News.
Type in the headline of the news under News Title.
Type in the brief description of the news under News Brief. This is the part that will appear on the home page.
Type in the rest of the news article under News Content. This will appear on its own page when the reader clicks on More.
Select the Editor of the news from the drop down list of members.
If you want the news not to appear on the home page, change the selection under Show In Home Page to "No".
If you want the news not to appear on the news page, change the selection under Show In News Tab to "No".
If you want the news item to appear on the bulletin, change the selection under Show In Bulletin to "Yes".
Click on Save.

Edit an Existing News Item

Add a New Thread (Wrong link!!, notified CR)

To add a new thread to a discussion forum:

Access the discussion forum which you would like to add to.
Click on New Thread at the top right.
Type in your title, and your message to be posted.
Click the Post button.

Remove a News Item If you want to remove a news item from the home page, you can do one of two things: Delete the news entirely from ClubRunner, or just hide it from the home page but keep it in the system.
To delete the news item entirely:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit News.
Locate the news item you want to delete, and click Delete.
The contents of the news item will appear as a confirmation. Scroll down and click the Delete button.

To hide the news item from the home page:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit News.
Locate the news item you want to delete, and click Edit.
Select "No" under the Show In Home Page? option.
Click on Save.

Note: Although the news item will not appear on the homepage, it will still appear in the listing of news under the News tab.

Change the Order of the News

You can change the order of the news by changing the Sequence field for each news item. This field accepts numbers, and ClubRunner will display the news on the home page in increasing order starting from 1.
If you wish for a news item to appear first, it must have the smallest sequence number. If there are two news items with the same sequence number, ClubRunner will display the one created first before the newer one.
To move a news item:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit News.
Locate the news item you want to move, and click Edit.
Change the Sequence number.
Click on Save.

Links to Other Websites

Add a Link

To add a link under Club Links:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit Home Page Links.

Click on Add New Link.

Next to Link Text, type in the name of the link as you want it to appear on the home page.
Next to Link URL, type in the address of the site or webpage you want to link to.
Click on Save.

Note: Don't forget the before the address. It's best to copy and paste the URL directly from your browser.
Check that the link is working by going back to the homepage and clicking on it. If you get a "Page Not Found" screen, you probably mistyped the URL.

Edit a Link

To edit an existing link:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit Home Page Links.
Locate the link you wish to change, and click on Edit next to it.
Edit the link information as needed.
Click on Save.

Remove a Link

To remove a link:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit Home Page Links.
Locate the link you wish to change, and click on Delete next to it.
The link information will appear as a confirmation. Click on the Delete button.

Change the Order of the Links

You can change the order of the links by changing the Sequence field for each link. This field accepts numbers, and ClubRunner will display the links on the home page under Club Links in increasing order starting from 1.
If you wish for a link to appear first, it must have the smallest sequence number. If there are two links with the same sequence number, ClubRunner will display the one created first before the newer one.
To move a link:

Login to your club website and go to the Admin page.
Under Website Manager, click on Edit Home Page Links.
Locate the link you want to move, and click Edit.
Change the Sequence number.
Click on Save.

Download Files

Add a Download File

Download Files are useful for when you have a PDF document or pre-made HTML page that you want to make available from your website. Examples of applications are: Registration forms, flyers, newsletters, etc.
Download Files appear on the home page to the right. Once uploaded, you can link to them from any other page by copying and pasting the URL on the browser when they are displayed.
To add a Download File:

Login to your club website and go to the Admin page.
Under the Website Manager section, click on Edit Download Files.
Click on Add New File.
Type in the Link Title as you want it to appear on the home page.
Click on the Browse button and choose the file you wish to upload.
Choose the Editor from the list of members in the drop down list.
Click on Save.

IMPORTANT: If you are uploading an HTML file that has pictures, you need to follow these steps to ensure that your pictures appear properly.

From the Admin menu, click on Edit Download Files.
Locate your newly added HTML file, and click on the File link next to it. You will come to a page that shows all the supporting image files associated with your HTML page. Supporting files need to be uploaded to the servers individually.
Click on the Browse button and choose one file. You can select 4 files at a time by following the step for each of the Browse buttons you see.
Once you have chosen all the files you need (or used all four Browse buttons), click on Upload. This step may take a few minutes depending on the size of your files.
Repeat the previous step if you have more than 4 files to upload. If you are finished, click Return.

NOTE: It's a good idea to go back to the home page afterwards and check your new HTML link to make sure everything is uploaded and displaying properly.
Tip: Please note that dots (.) and any special characters except for an underscore cannot be contained in the filename.

Replace a Download File

If you need to update a Download File with a new version of the file, you don't need to delete the link and start over.
To replace a Download File:

Login to your club website and go to the Admin page.
Under the Website Manager section, click on Edit Download Files.
Locate the link you wish to update, and click on Edit next to it.
Click on the Browse button and choose the new file you wish to upload.
Edit any other fields necessary such as the Date or Editor.
Click on Save.

IMPORTANT: If you are uploading an HTML file that has pictures, you need to follow these steps to ensure that your pictures appear properly.