Committee Meeting
Tuesday 27thJanuary 2015 at Westgate Leisure Chichester
Present:Sophie, Shaun,Mike P, Jason, Trycha,John, Steve L, David andMani.
Apologies: Brian, Nicky, Emily and Stuart.
- End of year Financials - Trycha
The end of year financials were send out before the meeting and are attached to theminuets, key points that the committee had comments on are below:
Shaun wanted to know more about the events costing and what the costs went to,Trycha will look into and let ever know.
Swimming pool cost are running at a big lose, so it was put to a committee vote to stop the Thursday night club swim session. Vote to stop as unanimous 9 fore, 0 against. Jason is talk to Westgate and find out when we can stop the Thursday night session. Sophie will let the members know when Jason has been give the date.
The committee all thanked Trycha for her work on the financials.
- Membership numbers, membership retention and membership surveys – Steve/ David
Around 100 members, 6 members joined on the winter promotion. David wants to send out a survey to our members to see what it is about the club that our members want, which the committee are supporting. He also wants to do some retention offers for the members, which he will look into and get back to the committee with.
- Roles and responsibilities for new committee positions/swim coordinator.
All committee members to email Emily a photo of them and a summary of what they do within the club, so Emily can put up for members to see. The club still needs a swim coordinator, which Sophie is still going to do for now till a replacement comes to light.
- Race Planning for 2015
Stuart couldn’t make the meeting but did say to Jason he will email out a draft plan next week to the committee to look at. John and Mike will also talk to Stuart about adding a cross-country race plan. This will let members know for other events in the Triathlon race world they might like to do.
- Payment of Coaches.
The committee talk about the payment of a swim coach, which was decided at the last AGM. Due to the lack of members swimming on a Tuesday night, an average below 35, which is what is needed to cover the breakeven cost of the pool costs the club don’t have the funds at the moment to pay for a coach. This will be put on hold till we can get the average number up above 35 swimmers on a Tuesday night.
AOB
- David will talk to Stuart about setting up a club forum.
- Mani to email out cycle kit prices to members. He is in talks with Tri it sports about sponsorship deal to keep the kit prices down. As it stands Tri it sports has agreed to sponsor the cycle kit, which means they will order and stock the club cycle kit with their logo on the kit. Once the cycle kit is sorted Mani will then look at sorting out tri suits and other items.
- Mike said the Monday night mounting bike session will stop and move to a Saturday morning due to low numbers.
Next meeting: Tuesday 10th March 2015