Minutes

Date:June 12, 2012

In Attendance: Rick Koczera, Kiley Palmer, Deborah Polydys, Tim O’Shea, Greg Sioch, Todd Verdi

Louie Roscoe, Rich McCarty, Adam Tillotson, Christine Zayas, Scott Barmore, Chris Kohl,, Jim Tracy, Pat Testa, Joy Cooney, Kyle Cooney, Bruce Padden, Tito Roderick, Richard Witte, Jamie Lamson, Steve Foresi, David Harrold, Erick Olson, Rob Thomson

______

Meeting called to order at 7:06p.m. by President, Todd Verdi.

Review and approval of previous meeting minutes.

(A)Building & Field

  • Proposal to clean building; $300-$800
  • Started rehab of field. Plan in place to fertilize and seed
  • Greenway to add two irrigation heads
  • Expect total expense of $2000.00 Had a budget of $18,000 originally
  • Goal is to have no one practice on game field

(B)Equipment

  • Need to purchase helmets
  • Tim brought Schutt helmet for review (technology is two years old). Have to pay for ear pads & painting
  • Showed new shoulder pads. Have more give. Don’t have strap in front that breaks
  • Getting bids from Herbs and Stadium. Will present bids.
  • Exploring cost of refurbishing existing shoulder pads/costs associated vs. cost for replacement.
  • Completed helmet inventory. Broncos & Charger helmets are 11-15 years old. Goal is to refit entire team with new helmets. Then have a game plan to phase in new helmets each year
  • Motion made to give executive board approval to order equipment without going back to the membership. All in favor. None opposed.
  • Approximately 35-40 pads need to be replaced. Motion made to give executive board authorizationtopurchase helmets and shoulder pads. All in favor. None opposed.
  • Have40helmets 10 years or older. New law says we cannot use those helmets CIAC rule (federal law)

(C)Concession RFP to be voted on

  • Goal is to contract out concessionthisyear to Jeff Graziano
  • Will staff upper and lower field.
  • SVMFL is guaranteed $4800 from Jeff Graziano
  • One year contract. SVMFL will not have to staff it; this will be a test run. Goal is to learn from it and then decide what to do the following year.
  • Motion on table out to approve RFP; all approved.
  • Hot Dogs are not included in contract.

(D)Photography RFP to be voted on

  • Two RFPs presented (Graziano & Roscoe)
  • Membership voted to award RFP to Roscoe for team photography
  • Jeff Graziano will continue to offer videography

(E)Registration

  • Registration – up 23% from last year at this date
  • 15% are new to our league
  • Powder puff 9 registered
  • Next Registrations - July 14th
  • Sept. 14th; last day for registration

(F)Powder-puff committee of 9 people

  • Came up with action plan
  • Had ½ page ad. Hearing lots of good things. Need paid registrations. Need 60 players

to move forward

  • Practice 1-3 x per week; games on Sundays
  • Follow SHS rules
  • Still looking for coaches
  • Need a Powder Puff Commissioner

(G) Tournamentall-star teams

  • Schedule in place
  • Each team will play each other once
  • All Star plays at Rec. Tournament travels.
  • Tournament – players selected by competition committee
  • Competition committee to be formed (A & B Coaches ; cannot be a head coach. Will scout players
  • Participating towns – West Hartford, Avon/Canton, Manchester
  • Will be a week of transition –
  • All-star team will be a total redraft
  • Kids will get a total of 11 games
  • Will look into getting new jerseys for all stars and tournament teams;

H)Goal Posts

  • Goal posts – need goal posts on other field; $4K Alreadyapproved by parks and rec need motion to purchase goal posts; parks and rec said we had to have same posts
  • Have money that was to be used for field; take $5k from field allocation budget andmove to field equipment budget. Can we have a motion for this: all in favor
  • Motion to accept apurchase the goal posts. All in favor. Passed.
  • Have not yet heard by Cox and Calvanese – don’t have a final response from them. May have money allocated to purchase our own score board since not using $ for field

I)Eboard Visibility on Field

  • Todd asked membership if eboard could purchase apparel so eboard members are recognized in favor.
  • Motion rejected.

(J)Jamboree

  • need to start planning; vendors; connections with jamboree s
  • Will send out an email blast

(K)Coaches officiate flag games

  • Is there a motion to have coaches to officiate the flag games;
  • Is the motionseconded?
  • Motion did not pass.

Motion to adjourn 8:50