Banister Primary School

Minutes of the TLC Meeting held in school on

Friday 10th February 2017 at 9.00 a.m.

Item

/ Action
1 / Welcome
The Chair welcomed the committee members. / Members attending
S Clough (SC Chair)
N Rojas (NR)
In attendance
K Vincent (KV) Head teacher
C Nash (CN) Staff
2 / Apologies and Declaration of pecuniary interest
P MacBride and C Courtier sent their apologies.
There were no declarations of pecuniary interest in any of the agenda items.
3 / Play leaders to join meeting
Play leaders were not able to join this meeting. They will be invited to come in and talk to the TLC at the next meeting.
4 / Minutes from previous meeting, action points and matters arising
Minutes of 18th November 2016.
The minutes of the 18th November 2016 were agreed as accurate and duly signed by SC.
Matters Arising-There were no matters arising.
All actions were reviewed:
Action point: End of Year outcomes for SEND.
Action taken: SC and PM have been part of the Ofsted SEND for the city. NR to confirm meeting
Action point: Presentation from CN to be shared
Action taken: Achieved and sent to all Governors
Action point: Letter to council re concerns for Social Service care
Action taken: Letter sent and councillor did respond but we were unable to arrange a convenient meeting. MB to arrange for Summer 1.
Action point: Governors forum to raise concerns for Social Service care
Action taken: Meeting not yet had
Action point: Governor week letter
Action taken: Sent out
Action point: Supervision for SLT for Social Care
Action taken: SC has chased BRS and established contact although no contact has been received via school. Ceridean – to be investigated. SC to chase BRS again, KV to investigate supervision with Kerica.
Action point: School Governor agenda to be emailed
Action taken: Sent and being used
Action point: Becky Chatterjee to be invited to discuss SEND
Action taken: Invite for next meeting in Summer 1 to discuss progress, identification, Wave 1 and EHCP’s
Action point: Invite the play leaders to attend TLC
Action taken: Play leaders to be invited to the next meeting. / MB
SC/KV
SC
SC
5 / Correspondence
No correspondence was received.
6 / Governor week report
No Governors attended, however, SC and PM did attend the meeting with Ofsted for the City inspection and met with SLT prior to this. Report to be submitted by SC.
SC also attended the parent workshop for reading development by Miss Fry. The workshop was well attended with information that could also be taken away. Report to be submitted by SC.
Action: School to create survey to ascertain best times for parents particularly KS2 to increase attendance – DH
Action: SC to meet with Miss Fry to monitor progress and impact from the reading strategies across the whole school. / DH
SC
7 / Update on social worker support and counselling for staff involved in recent social service case
Discussion and challenge was presented around the lack of appointment for a Social Worker and the reasons for this; term time only; no play therapy experience from any candidates; the school need to look at adjusting the job description.
Other reasons discussed - No proactivity, 14 applications, interviewed 7 – 2 dropped out.
Discussed reasons for job description not bringing in the type of person suitable to fill the post.
Discussed level of social services input currently involved within school.
There are less referrals this term and ongoing cases are established.
Explained fluctuations of social care needs depending on the time of year.
8 / Quality of teaching
Format was easy to access and provided Governors with questions that could be asked.
KV shared the group breakdowns for pupil numbers in vulnerable categories with Governors. Discussion was around the Yr 5 data for vulnerable groups. KV explained that Yr 5 turbulence was extremely high, hence the changes in the data. 7 of the 17 children with PP have been with Banister through the entire journey and 2 for Social Services. The remaining children have transferred during the school journey.
Governors asked whether data could be compared across the city and across the Trust – KV to action and request comparative SEND / PP / EAL data for year groups.
Focus still to remain emerging to Fluent speakers and observations to be undertaken by Governors within the classroom next half term.
Clear from the data that the largest group represented are the EAL children and therefore agreed that this should remain a focus.
Governors noted that evidence in books seen within children’s books of the level of challenge to encourage children to increase breadth and depth of learning.
Governors have asked CG to take the lead on data and interpreting, recording and directing focus at TLC and therefore agenda will also reflect that. / KV
9 / Update on progress reviews for Year 5 and 6 (Inc. PP)
CN provided an update on Yr6 and preparation for SATs. Test papers were sat in January and performance was mapped out by question to understand what interventions are needed to help pupils make progress. A test – analyse – teach – test – analyse teach approach has been adopted so that there is a balance between learning the curriculum and preparing for SATs. There is a strong focus on mental arithmetic in Year 6 in preparation for SATs with daily interventions for most children. EHCP children are getting an extra 11 minutes a week.
The TLC would also like to talk to Year 6 students to understand how they are coping with preparation for SATs.
Action: CN to invite Year 6 pupils to TLC.
Action: NR to meet with IL Summer 1 to discuss progress and look at interventions and impact
Action: SC to coach Christine to conduct some observations of reading impact within classes.
Action: Governors to reassess and rebalance roles within TLC to ensure that all areas are covered and specialisms/ skill sets/ interest are maximised and that all interaction is reported well.
Action: Governors to come in and look at Yr 5 writing during Summer 1; work sampling and process of writing within class.
Action: Leadership coaching observations to be observed by Governors – KV to give Governors timetable for this.
CN also presented his report on solo taxonomy which has now been introduced across the whole school. Training has been undertaken with all staff and they have been provided with examples of how this can be introduced into teaching. This doesn’t translate as well to writing. – see attached / CN
NR
All
All
KV
10 / Becky to provide update on Quality of Teaching for SEND
Becky to provide an update of SEND at the next meeting as unable to attend this one. Mac and Sam attended the city Ofsted interview as the school was one of 10 schools selected for inspection.
11 / Agree dates for next SLT and Real Time coaching observation
The next formal Real Time Coaching observation is in the Spring term.
KV informally observes classroom teaching on a regular basis. KV will inform the members of the timing of her next informal classroom observation. The members will be invited to watch KV conducting a staff observation.
Q) Have you placed the advert for a school social worker?
A) The advert is ready to be sent. / KV
12 / Governor training
No governor training undertaken.
13 / Any other notified business
Discussion of how to use the new building and MUGA for activity clubs over school holidays.
Action: PFA to buy fridge freezer for the new building.
Action: KV to talk to Testlands about Summer holiday activities.
Action: Investigate Fairthorn and Active Nation activity days for over the holiday
Action: Investigate activity and dance visitors for multi-cultural week / SC
KV
NR
SC
14 / Date of next meeting and agree focus for the next meeting
The next TLC meeting is on 24th March 2017 at 12.30 p.m.
There being no other business the meeting finished at 3.30 p.m.

Actions

Page / Minute Number / Previous Minute Number / Action / Governor/Person responsible
1 / 4 / Social Care concerns meeting to be arranged for Summer 1. / MB
1 / 4 / Invite Becky Chatterjee for next meeting in Summer 1 to discuss SEND progress, identification, Wave 1 and EHCP’s / Sam Clough
1 / 4 / Supervision for SLT for Social Care. Ceridean – to be investigated. SC to chase BRS again, KV to investigate supervision with Kerica. / Sam Clough/Kate Vincent
1 / 4 / Invite the play leaders to attend next TLC meeting. / Sam Clough
1 / 6 / School to create survey to ascertain best times for parents particularly KS2 to increase attendance / Dave Hockin
1 / 6 / SC to meet with Miss Fry to monitor progress and impact from the reading strategies across the whole school. / Sam Clough
2 / 8 / KV to action and request comparative SEND / PP / EAL data for year groups. / Kate Vincent
2 / 9 / CN to invite Year 6 pupils to TLC. / Chris Nash
2 / 9 / NR to meet with IL Summer 1 to discuss progress and look at interventions and impact / Natalie Rojas
2 / 9 / SC to coach CC to conduct some observations of reading impact within classes. / Sam Clough
2 / 9 / Governors to reassess and rebalance roles within TLC to ensure that all areas are covered and specialisms/ skill sets/ interest are maximised and that all interaction is reported well. / All
2 / 9 / Governors to come in and look at Yr 5 writing during Summer 1; work sampling and process of writing within class. / All
2 / 9 / Leadership coaching observations to be observed by Governors – KV to give Governors timetable for this. / Kate Vincent
2 / 11 / KV will inform the members of the timing of her next informal classroom observation. The members will be invited to watch KV conducting a staff observation. / Kate Vincent
2 / 13 / PFA to buy fridge freezer for the new building. / Sam Clough
2 / 13 / KV to talk to Testlands about Summer holiday activities. / Kate Vincent
2 / 13 / Investigate Fairthorn and Active Nation activity days for over the holidays. / Natalie Rojas
2 / 13 / Investigate activity and dance visitors for multi-cultural week / Sam Clough

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10th November 2017 Chair of committee…………………………………………………