Recruitment Role Profile Form
Job Title: People and Culture Officer (Equality and Diversity)
School/Department: Human Resources
Salary: £28,695 to £37,394 per annum depending on skills
and experience. Salary progression beyond this scale is
subject to performance
Job Family and Level: Administrative, Professional and Managerial Level 4
Contract Status: Permanent
Hours of Work: Full-time
Location: Kings Meadow Campus
Reporting to: People and Culture Manager (Equality and Diversity), HR Specialist Services
Purpose of the New Role:
The UoN has an ambitious vision over the next five years set out within its Global Strategy 2020. One of the key elements of the strategy is the acknowledgement that fundamental change is needed in some elements of the organisation to achieve its goals of valuing diversity and promoting equality. The challenge to engage with staff on how we motivate, support and enable them to achieve this, and embed the values of the People Strategy across the organisation, will be a key focus of this role.
Working within the HR Specialist services team, responsible for the delivery of strategic HR projects / specialist services and support to the University, this post will support and engage with the implementation of a strategic approach to Equality and Diversity and engagement including: supporting academic and professional service units; support at University level; data management; programme coordination and events; and networks and events.
The purpose of the role is to provide management, support and coordination to ensure the successful implementation of the culture strand of the People Strategy. The role will work across all academic and professional service units and campuses to support equality and diversity events, external accreditation activities (e.g. Athena SWAN submissions at school and University level), together with data analysis and management and support for wider culture and engagement initiatives.
Main Responsibilities / % time per year1. / Supporting academic and professional service units:
To act as a key contact and coordinator for the implementation of the People strategy, culture strand (including equality and diversity policy, university initiatives, external accreditation requirements and service delivery). In liaison with colleagues contribute to the operational and strategic planning requirements for strategy delivery through planning and organisation of meetings.
Coordinate and provide support across all schools and units for external accreditation submissions, eg Athena SWAN, Equality Race Charter. Act as a source of advice and guidance to colleagues on the processes, action plans, continuous monitoring and evaluation requirements and deadline management activities. / 30%
2. / University level support
To manage, support and oversee the University’s Athena SWAN accreditation process and wider relevant external accreditations as applicable. Work with colleagues to organise appropriate meetings acting as secretariat to committees (to include all preparation of logistics, organisation of papers, minute-taking, post-action planning and distribution, together with all follow-up requirements).
Work on specific projects to implement and coordinate University wide policy, plans and actions that support, enhance and engage with the People strategy.
To advise on any changes to applicable UK regulatory policy (e.g. relating to Equality, Diversity and Inclusion) and how this may affect University operations. / 30%
3. / Data management
Develop robust guidelines and resource mechanisms for the oversight and management of appropriate data and information relating to good practice and its dissemination across all units.
Work with colleagues across all schools and professional services to monitor, analyse and coordinate appropriate datasets to support accreditation requirements.
Disseminate information on changes and updates to colleagues to ensure accurate, up to date requirements are communicated and understood. / 15%
4. / Coordination of training and events
Communicate actions, developments, initiatives and events through various mediums (hard copy, social media, web-based etc) working with colleagues to ensure maximum coverage and audience is reached. Write and communicate reports and papers for the appropriate audience.
Lead, manage and coordinate events and conferences that support the People Strategy in liaison with the External Relations team and other associated University units. / 10%
5. / Networking and development
Develop and support the regional networking forums – organising and chairing meetings, preparation of papers, liaison with guest speakers, acting as secretariat to the meetings (where appropriate). Liaise with the Equality Challenge Unit and act as a point of contact for the Athena SWAN institutional submission and any consultations. Pro-actively engage and disseminate information/changes in policy to colleagues.
Promote services and respond to enquiries by building effective working relationships with colleagues across the University. / 10%
6. / Other
Any other reasonable duties as required, in accordance with the nature and grade of the post. This job description may be subject to revision following discussion with the person appointed and forms part of the contract of employment. / 5%
Knowledge, Skills, Qualifications & Experience
Essential / DesirableQualifications/ Education / · Honours Degree or equivalent and significant experience in similar / related roles
Skills/Training / · Ability to communicate effectively with staff at all levels and to work effectively and collaboratively with academic and administrative colleagues
· Excellent interpersonal and communication skills (including oral and written skills)
· Ability to give presentations in a clear and articulate manner
· Ability to negotiate and influence at all levels
· Ability to handle highly sensitive and confidential information appropriately
· Ability to work effectively under pressure to meet demanding and sometimes conflicting deadlines
· Highly organised with the ability to manage multiple priorities
· Ability to work with minimal supervision, prioritising and planning own and others’ workload to deliver to targets
· Excellent IT and analytical problem solving skills
· Ability to work in a team / · Awareness and understanding of current issues in UK Higher Education, particularly in relation to the equality and diversity agenda
Experience / · Experience of managing projects or organisational change
· Experience of developing and implementing policies
· Experience of working with senior managers and internal and external partners
· Experience in business systems applications / processes and developments
· Experience of organising meetings and events
· Understanding of Data protection issues
· Understanding of equalities legislation and statutory frameworks / · Knowledge of Higher Education sector
· Experience of working with the charter requirements of the Equality Challenge Unit
· Experience of developing action plans and leading on successful submissions for equality and diversity external accreditations
Other / · Evidence of commitment to continuous professional development
· The ability to think strategically and respond flexibly to new ideas or changes in policy
· Willingness and ability to embrace new ideas, develop new skills and adapt to changing situations and requirements
· Enthusiastic and proactive ‘can do’ approach
· Team player and willingness to be flexible and adaptable to both audience and priorities
Due to the requirements of the UK Border and Immigration Agency, applicants who are not UK or EEA nationals and whose immigration status entitles them to work without restriction in the UK will be considered on an equal basis with UK and EEA nationals. Other non-UK or non-EEA nationals whose employment will require permission to work subject to a resident labour market test may only be considered if there are no suitable UK or EEA national candidates for the post. Please visit http://www.ukba.homeoffice.gov.uk/ for more information.
Please quote ref: HR-EDOFFICER.
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