Pennsylvania Kiwanis Foundation
2017Annual Rose Sale
Information Guide
Pennsylvania Kiwanis Foundation
2793 Old Post Road, Suite 12 ▪ Harrisburg, PA 17110-3683
717-540-9300 ▪Fax: 717-540-1018 ▪
Contents
Welcome and Thank You!
Participating in the Sale
Details of Roses
2017 Sample Thank Your Card
Rose Sale Profit
Marketing Material
2017 Customizable Marketing Poster (8.5”x11”)
2017 Individual Member Order Form
Shared Scholarship Program
Rose Sale Tips
Kiwanis Rose Sale Division Coordinators Needed
Need More Information?
Timeline of Activities/Tasks
Welcome and Thank You!
Thank you for your interest in participating in the 2017Annual Rose Sale. This information guide provides the details for your club to participate in the sale. Over the years, our annual fundraiser has provided an easy way for Pennsylvania Kiwanis Family members to raise money for their service accounts. In addition, it allows the Pennsylvania Kiwanis Foundation the ability to fund grants and scholarships.
Participating in the Sale
Participation in the sale is easy! Clubs should follow the timeline attached to ensure success of the sale in their local communities. In addition, Kiwanis clubs should consider involving their service leadership programs in the sale.
- Note: Service Leadership clubs may participate in the sale without their sponsoring Kiwanis Club. However, Service Leadership clubs should let their sponsoring Kiwanis Club know their participation in the sale.
Details of Roses
Quality long-stemmed roses of mixed color are sold by the dozen. Each dozen includes tree fern and baby’s breath in an attractive box that is perfect for gift giving. In addition, a thank you card and rose care instructions are included. Clubs will need to assemble orders before delivery.
2017 Sample Thank Your Card
Rose Sale Profit
Roses are sold for $18.00 a dozen. A club will make a profit of $7.00 for each dozen sold. The remaining $11.00 should be sent to the Pennsylvania District Office. Payment must accompany orders.
Marketing Material
Various materials are available to help your club prepare for the sale. This includes:
2017Customizable Marketing Poster (8.5”x11”)
Download customizable Microsoft PowerPoint file on the Pennsylvania Kiwanis Foundation ( or Pennsylvania Kiwanis ( websites.
2017 Individual Member Order Form
Download customizable Microsoft Word file on the Pennsylvania Kiwanis Foundation ( or Pennsylvania Kiwanis ( websites.
Shared Scholarship Program
Kiwanis Family Clubs that sell a minimum of 100 dozen of roses are eligible to apply in the Shared Scholarship Program. The Pennsylvania Kiwanis Foundation offers Shared Scholarships in addition to the regular annual scholarships that are given.These scholarships are awarded by the Kiwanis Club and matched by the Pennsylvania Kiwanis Foundation. The amount available for each year’s Shared Scholarship program is determined by the Pennsylvania Kiwanis Foundation Board. Amounts are given dependent upon available funds and the number of applications received and approved. More information on the program shall be sent to qualifying clubs after rose sale orders are submitted and processed.
Rose Sale Tips
Below are tips for a successful rose sale:
- Establish a club and/or individual rose sale goal.
- For clubs that participated in a past sale, establish a goal to increase club and/or individual sales by 10%.
- Consider buying additional orders of roses to allow for extra sales past the end date. Some clubs have even purchased additional dozes and sold the roses individually at club events or activities close to the delivery date.
- Encourage family and friends to help sell roses at their business or organization.
Kiwanis Rose Sale Division Coordinators Needed
Kiwanis Rose Sale Division Coordinators are needed in each Kiwanis Division across the state to help with the coordination of the rose sale. Kiwanis Rose Sale Division Coordinators help ensure that the plan of activities and tasks is coordinated and executed seamlessly with Club Coordinators. If you are interested, please contact the Pennsylvania Kiwanis Foundation Rose Sale Chair.
Need More Information?
For more information, please reach out to the Pennsylvania Kiwanis Foundation Rose Sale Chair:
Richard “Dick” Eby
717-354-7783
Timeline of Activities/Tasks
Activities/Tasks / DatesAppoint a Club Coordinator. The Coordinator should be someone who serves as the “Rose Sale Cheerleader”.
- The individual should be organized and committed to the success of the sale. In addition, the individual shall serve as the point of contact with the Pennsylvania Kiwanis Foundation Rose Sale Chair and Rose Sale Division Coordinator.
- Note: If a Service Leadership Club is doing the Rose Sale jointly with their Kiwanis Club, different Club Coordinators may exist per club, however it is recommended that the Kiwanis Club Coordinator be the main point of contact.
•Note: Materials will not be mailed. / Month of July 2017
Rose Sale Begins!
- Payment should be given when order is made. Checks should be made payable to a local Kiwanis Club or school/college.
Rose Sale Ends with final club order form and payment received to the Pennsylvania Kiwanis District Office. No exceptions!
•Note: It is recommended that clubs end the sale a few days prior to ensure the final order forms and payment is received by the office.
•Orders must be in multiples of 10.
•Communicate with the Division Coordinator your final order also.
•One check should be made out to the “Pennsylvania Kiwanis Foundation” with complete payment.
•Pennsylvania District Office Address:
2793 Old Post Road, Suite 12 ▪ Harrisburg, PA 17110-3683 / Monday, September 25, 2017by 5 PM.
No exceptions!
Club Coordinators need to contact the Pennsylvania Kiwanis Foundation Rose Sale Chair and/or Rose SaleDivision Coordinator to confirm the location and time for roses to be delivered. / Monday, October 16, 2017
Roses are delivered to various locations across the state coordinated with Rose Sale Division Coordinators. Club Coordinators need to arrange for pick-up, assemble roses, and deliver as soon as possible. / Thursday, October 19, 2017
2017Pennsylvania Kiwanis Foundation Rose Sale
Club Order Form
Section 1 – Contact Information
Please complete the following information:
Club Name:
Type of Club: (Kiwanis, Circle K, Key Club,Kiwanis Division:
Builders, K-Kids, Aktion)
Club Coordinator Name:
Club Coordinator Phone Number:
Club Coordinator E-mail:
Section 2 – Breakdown of Sales
Note: If a Kiwanis Club is submitting an order on behalf of multiple Service Leadership Clubs, please list each club’s sales.
Organization / # of Dozens Ordered / Name of ClubKiwanis
Circle K
Key Club
Builders Club
K-Kids
Aktion Club
Section 3 – Total Sales
Total Number of Dozens Ordered
(Note: Total should add up to “Number of Dozens Ordered” in Section 2. Final orders must be in increments of 10 dozen.)
Total Cost Due to the Pennsylvania Kiwanis Foundation (Note: Multiply “Total Number of Dozens Ordered” by $11.00.)
Section 4 - Next Steps
- Please send this form and one check to the address at the bottom of this form.
- Checks shall be made payable to the “Pennsylvania Kiwanis Foundation”.
- Orders must be received on or before Monday, September 25, 2017 by 5 PM. No exceptions!
- Note: Individual Rose Sale Order Forms do not need to be submitted.
Pennsylvania Kiwanis Foundation
2793 Old Post Road, Suite 12 ▪ Harrisburg, PA 17110-3683
717-540-9300 ▪ Fax: 717-540-1018 ▪
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