DCF 8-103
(rev. 11/2013)
State of New Jersey
DEPARTMENT OF CHILDREN AND FAMILIES
DCF Wireless Device Protocol Form
DCF wireless devices consist of Cell Phones and other electronic equipment, such as Blackberries, Smartphones, Tablets and Air Cards. Each employee who is issued a State wireless device is responsible for its proper use, and for obeying all laws and policies governing its use.
1. DCF wireless devices may be used for business-related purposes only. Keep all cellular telephone calls placed or received as brief in duration as possible. Do not use a DCF wireless device when making personal calls or conducting personal business. Employees are responsible for reimbursing the State for any unofficial use of the DCF wireless device. Any misuse or unauthorized use of a DCF-issued device can result in corrective or disciplinary action.
2. There is no expectation of privacy in the use of any DCF issued wireless device. This means voice calls and/or electronic communications, call detail records, logs, voice mail messages, data storage, text messages, e-mails, and address books may be monitored at any time. Wireless devices must be kept on your person or in a secure area (e.g. locked desk) at all times. Do not leave the device on your desk or work station or in a vehicle at any time.
3. Employees are prohibited from taking personal pictures with a DCF-issued camera phone. If using a cell phone to take a photograph necessary for work purposes, the photograph is strictly confidential and must not be shared with anyone other than appropriate staff. See the full policy at: http://www.dcf.state.nj.us/SiteCollectionImages/ManagementandUtilizationofDCFissuedWirelessDevices.pdf.
4. DCF employees are prohibited from using any wireless device while operating a State motor vehicle at any time, even if using a hands-free device or attachment. Pull off the road, out of traffic, to make, receive, or retrieve the call.
5. Do not text message except in a safety or case-related emergency, to assure a child‘s safety and well-being, or to secure an employee’s immediate safety.
6. All assignment/re-assignment of equipment will be made through the Office of Facilities and Support Services (OFSS), to maintain the data integrity of the cell phone database. Supervisors and Managers are not permitted to re-assign wireless devices. If an employee transfers to another office, the wireless device and any attachments (example: A/C adaptor) move with the employee. Notify OFSS of the transfer at . If an employee resigns, retires, is terminated, is re-assigned to a position that does not require a cell phone, or takes a leave of absence, the wireless device must be returned to the office’s Information Technology (IT) Field Support staff employee, and forwarded to OFSS, Cost Center 933.
7. Employees must report any damaged, malfunctioning, lost, or stolen DCF wireless device to the office IT Field Support staff employee, who will advise OFSS. After hours lost or stolen Smart Phones or Tablets (e.g. iPad) must be reported to the NJ SPIRIT 24/7 helpdesk (1-866-733-2208). If a device is lost or stolen, the employee is also responsible for contacting the appropriate law enforcement authority as directed. If the Worker fails to make notification, he or she will be held responsible for any unauthorized device usage.
8. DCF will charge a fee to replace any lost, stolen, or damaged wireless device and/or charger. The fee may be up to the full replacement cost of the device. The employee will not be issued a replacement device until the fee is paid. If the employee does not pay the fee, corrective or disciplinary action may be initiated.
I have read, understand, and agree to the above policy. I have received a copy of this DCF Wireless Device Protocol Form. I also understand that I am responsible for familiarizing myself with applicable agency policy. Failure to abide by this policy could result in disciplinary action.
In addition I certify that I am in receipt of the following items:
Device Type Serial Number
Employee Name Office
Signature Date Cell Phone Number