Exhibitor Prospectus
15th Annual Trauma/Critical Care Symposium
July 15th, 2016
Fess Parker DoubleTree Hilton Resort, Santa Barbara, CA
The Trauma Symposiumis a nationally accredited continuing medical education conference. Conference speakers are specialists in the fields of pre-hospital care, trauma, and critical care andwill address management, technology and techniques for optimal care in diverse trauma and critical care related issues.
Over 250 physicians, nurses, pre-hospital personnel and other healthcare providers from 30 hospitals across the state
attended the conference last year. Typically, 80% are nurses and therapists, 15% physicians, and 5% EMTs.
As an exhibitor you will have the opportunity to showcase your company’s products and servicesto this targeted healthcare population. Registrants will be encouraged to visit all exhibits.
- One on one interaction with influential decision makers
- Increased product and company visibility
- Introduction of new products and services
- Generate new sales leads
- Strengthen existing customer relationships
Platinum $2000.00two sponsor maximum
Your logo on flash drive syllabus.
Best display location.
Table linens, carpet, chair. Electricity upon request.
Gold $1500.00four sponsor maximum
Your logo on attendee badges.
Prime display location.
Table linens, carpet, chair. Electricity upon request.
Silver $850twenty sponsor maximum
Table linens, carpet, chair. Electricity upon request.
Included with your exhibit purchase:
- Vendors will be notably acknowledged in the symposium syllabus and throughout the day on slides in the conference room. Higher sponsorship levels receive more recognition.
- Materials (table linens, carpet, chair, wastebasket, electricity upon request).
- Access for two (2) company representatives to attend all conference activities. CME Credit given for lectures attended (post conference evaluation required for credit).
- Defined time to engage with symposium participants
- 60 min @ registration.
- Morning, noon, and afternoon breaks.
- Buffet lunch
- Exposure to approximately 250+ conference attendees.
Kathy WilliamsEmail:
Trauma ServicesPhone (805) 569-7451
Santa Barbara Cottage HospitalWeb: 2016 Trauma Symposium
6:00 - 7:00 AMExhibitor Move-In
7:00 - 8:00 AMBreakfast and View Exhibits
9:30- 10:00 AMBreak and View Exhibits
11:30 - 12 PMBreak and View Exhibits
1:00 - 1:30 PMBreak and View Exhibits
3:00 - 3:30 PMBreak and View Exhibits
3:30 PMExhibitor Move-out
Exact times may change. Breakfast, breaks and dessert are in the exhibit hall, ensuring heavy traffic.
Cottage Health is a not-for-profit network of hospitals serving the greater Santa Barbara region and Central Coast. It includes Santa Barbara Cottage Hospital (SBCH), an acute-care teaching hospital and trauma center, and its associated Cottage Rehabilitation Hospital and Cottage Children’s Medical Center; Goleta Valley Cottage Hospital; and Santa Ynez Valley Cottage Hospital. Together the hospitals provide inpatient care for 24,000 people each year, treat 69,000 emergency department visitors, and are renowned and nationally recognized for stroke, heart, cancer, trauma care, orthopedic surgery, and wound management. A medical staff of more than 600 includes specialists in all major clinical areas, many of whom are involved in the training and education of new physicians in the hospital's internal medicine, general surgery and radiology residency programs.
Santa Barbara Cottage Hospital is renowned for its comprehensive trauma, pediatric, cardiac, neuroscience, and oncology programs and is an ACS verified Level II Adult and Pediatric Trauma Center, treating more than 1,700 trauma patients annually. Responding to trauma emergencies from Monterey to Ventura counties, our regional Trauma Center is the most comprehensive of its kind on the California coast between LA and San Jose.
Acell
Applied Medical Technology
Arizant Healthcare
Aspen Medical Products
Bard Medical
Baxter BioSurgery
Belmont Instrument Corp.
Besins Critical Care
Bristol Meyers Squibb
BTG International
CalStar
Chiesi
Covidien Surgical Solutions
Cubist Pharmaceuticals
DePuy Synthes
EBSCO
Edwards Lifesciences
EKR Therapeutics
Ethicon
Fuji Film Sono Site
GlaxoSmithKline
Grossman Burn Centers
Haemonetics
Hemostasis
Hospira
Integra Life Sciences
KCI
Kimberly Clark
Lancet Technology
Life-Assist
LifeCell
Medivance
Merck and Co.
Mercy Air
Musculoskeletal Transplant Fndn
Navy Recruiting
One Legacy
Pfizer
Philips Healthcare
PMT
Synthesek
Systagenix
TEI Bio Sciences
Teleflex-Arrow
The Medicines Company
United Blood Services
VidaCare
Vocera Communications
Zoll Medical
ZymoGenetics
The Fess Parker DoubleTree Hilton Resort is located at 633 East Cabrillo Boulevard in Santa Barbara. Additional information regarding the conference site can be found online at .
When shipping parcelsTO the Resort be sure to:
–Address all packages to yourself.
–Place the appropriate Event Service manager’s name on all packages as the “in care of”.
–Place the conference name and the number of the parcel and the total number shipped on each item.
(See below for an example)
–Tell us how many boxes to expect, the method of shipment and the expected day of arrival. Also, please indicate where and when you would like the parcels delivered.
–Please do not ship anything to the resort more than three days prior to the start of your conference due to limited storage at the resort
When shipping parcels FROM the Resort:
–Be sure to indicate to us how many parcels you have to ship out.
–For your own convenience, please provide an account number for your shipping company of choice so freight charges can be billed directly to you.
Ms. Jane Doe
C/O Chuck Henderson
Fess Parker’s Doubletree Resort
633 E. Cabrillo Blvd
Santa Barbara, CA 93103
Hold for “Trauma Symposium”
Box 1 of 4
Shipping and Receiving Charges and Requirements
Shipments must arrive at the Resort no sooner than three days prior to event start date. All shipments that arrive before this time will not be accepted.
Each box must have the following information clearly noted on it - conference/event name, name of the person to receive the shipment, the date of the event and the name of the Resort service manager. Number each box and list the number of items that are in the shipment (example - 1 of 5).
The cost for acceptance, storage and handling for the first box is $20.00.
The cost for acceptance, storage and handling for each additional box after the first box is $8.00
The Resort must be informed in advance if a pallet/crate/etc. will need to be shipped to the Resort. The Resort must be informed of the size and contents (perishables/non-perishables). The Resort has the right to refuse acceptance of such items if not informed in advance. Pricing starts at $250.00 per pallet/crate/etc. and will increase depending on size/needs of storage.
Contact your Resort contact to coordinate pick-up/delivery of your parcels once you arrive on property.
You will need to sign a receiving slip acknowledging delivery and authorizing payment in order to receive the shipment.
Upon conclusion of the event, outgoing shipment arrangements can be made with your Resort contact.
The cost for handling, storage and the outgoing shipment of the first box is $20.00 plus all carrier charges.
The cost for handling, storage and the outgoing shipment for each additional box after the first box is $8.00 plus all carrier charges.
The cost for handling, storage and the outgoing shipment of pallets/crates/etc. will be decided depending on needs for shipment/storage/etc.
You are responsible for packing your materials and filling out appropriate shipping forms for outgoing shipments. Your Resort contact will supply you with this form.
Any boxes/materials that are not properly labeled and/or are left behind will be discarded.
All outgoing shipments must be made no later than 3 days after the event or additional charges will apply.
In compliance with the ACCME Standards for Commercial Support, arrangements for commercial exhibits or advertisements cannot influence planning or interfere with the presentation, nor can they be a condition of the provision of commercial support for CME activities.
- Exhibit and other promotional fees shall be separate and distinct from educational grants/commercial support.
- All exhibitors must be in a room or area separate from the education and the exhibits must not interfere or in any way compete with the learning experience prior to, during, or immediately after the activity.
- Company representatives must refrain from holding any commercial discussions in the educational ballroom. All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the exhibitor’s space. Canvassing or distributing promotional materials outside the exhibitor’s rented exhibit space is not permitted.
- Commercial interest representatives may attend CME activities at the discretion of Cottage for the direct purpose of the representatives’ own education. However they may not engage in sales or marketing activities while in the space or place of the educational activity.
Liability
Neither Cottage, nor the Facility, the employees thereof, nor their representatives, nor any member of the Conference Committee shall be responsible for any injury, loss, or damage that may occur to the Exhibitor or his property from any cause whatsoever, prior to, during, or subsequent to the period of the Exhibit except for any injury, loss, or damage to the extent arising from the negligence or willful misconduct of Cottage, the Facility, their employees, their representatives or any member of the Conference Committee. The Exhibitor agrees to indemnify Cottage, the Facility and their employees, volunteers, and committees from any and all claims for loss, damage, or injury except for any claims for loss, damage or injury to the extent arising from the negligence or willful misconduct of Cottage, the Facility, their employees, volunteers, and committees. Exhibitors are encouraged to insure themselves against property loss or damage, and against both general and personal liability. Exhibitor understands and agrees that, for the safety of conference attendees, Exhibitor shall not perform any procedures on or provide any services to conference attendees that are either invasive or are customarily performed in a practitioner's office.
Guests
Under no circumstances may children/spouses/guests of representatives be in the exhibit area or conference areas unless they are registered attendees.
Cottage Conference Modification or Cancellation
Cottage reserves the right to modify the course’s schedule or program as necessary. Cottage also reserves the right to cancel this conference, in which case a full refund of the registration/exhibit fees will be provided. We are unable to refund any travel costs (flight, hotel, etc.) in the case of Cottage cancellation.
Recording and Photography
Cottage reserves exclusive rights to record (audio and video) and/or photograph all conference proceedings for use in marketing materials, presentations and course content sales.
If you would like to become a vendor for the Trauma/Critical Care Symposium, reserve a spot by returning the contract below as soon as possible.Paymentby credit card or check is due by July5, 2015. Make checks payable to SBCH Trauma Services. Tax ID #95-1644629.
Stephen Kaminski, MD FACS
Medical Director, Trauma Services and SICU
Department of Trauma Services
Santa Barbara Cottage Hospital
PO Box 689
Santa Barbara, CA 93102-0689
Santa Barbara Consortium for
Continuing Medical Education
Exhibitor Contract
Course Title: 15th Annual Trauma/Critical Care Symposium
Date: July 15th, 2016
Location: Fess Parker’s DoubleTree Resort, Santa Barbara, CA
Company Name : / Need electricity?Yes or No
Representatives Staffing Table (2 maximum):
Primary Contact: / Secondary Contact:
Email: / Email:
Phone: / Phone:
Level of Support: (Please check one)
Platinum $2000.00
Gold $1500.00
Silver $850.00
- Cottage Health acknowledges the exhibitor registration fee is solely for the purchase of exhibit space.
- The exhibitor registration fee is required of all vendors participating in the exhibit.
- Payment received for the exhibit is not intended to influence planning of any CE/CME activity or interfere with presentations at this conference.
- In accordance with ACCME guidelines, no sales or marketing activity can take place in the educational space during, right before, or immediately after the conference.
This documentation is essential to the application process to provide AMA PRA Category 1 Credit(s) TM for our physician attendees and is required from all exhibitors. Thank you for your cooperation!
Please print name: ______
Authorized Signature: ______Date: ______
Submitcontract to as soon as possible to reserve a spot.
Submit paymentby July 5, 2015. If check, make payable to SBCH Trauma Services.
If credit card, fill out form below.
Santa Barbara Cottage Hospital Tax ID #95-1644629.
Address: Kathy Williams
Trauma Services
Santa Barbara Cottage Hospital
PO BOX 689
Santa Barbara, CA 93102
Credit Card Authorization
Date: ____/____/____ Form Completed By: ______
Ihereby represent that I have the authority to execute this credit card authorization and agree that this authorization will be effective on the date signed below. I understand and consent to the use of my credit card without my signature on the charge slip, a photocopy of this agreement will serve as an original, and this credit card authorization cannot be revoked.
Amount $______
_____Visa _____Master Card _____Discover _____American Express
Credit Card# ______Expiration Date: ______
Verification Number: (3 digits on the back of credit card) ______
Company/Organization ______
Cardholder’s Name: ______
Cardholder’s Address: ______
City: ______State: ______Zip code: ______
Cardholder’s Phone Number: ______
Cardholder’s Authorization Signature: ______
For office use only Trauma Service Acct # 5780.0089