OKLAHOMA VETERANS COMMISSION
2132 N.E. 36TH STREET
CONFERENCE ROOM
OKLAHOMA CITY, OKLAHOMA 73111
REGULAR MEETING
AGENDA
FRIDAY,September 15, 2017 – 10:00 A.M.
1.Call to Order
2.Invocation
3.Pledge of Allegiance
4.Introduction and welcome to visitors and guests
5.DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF MEETING MINUTES OF THE JULY 21,2017 OKLAHOMA VETERANS COMMISSION MEETING.
(a)Action
6.DISCUSSION AND POSSIBLE ACTION REGARDING OKLAHOMA VETERANS COMMISSION’S 2018 MEETING CALENDAR.
(a)Action
7. OKLAHOMA DEPARTMENT OF VETERANS AFFAIRS
(a)DOUG ELLIOTT, DEPUTY DIRECTOR’S REPORT WITH POSSIBLE DISCUSSION
ON THE FOLLOWING:
(1) Update and possible discussion regarding proposed legislative interim study and requested audit.
(2) Update regarding the New ODVA Building.
(3) Update and possible discussion regarding the Oklahoma State Accrediting Agency.
(b)SARAH LANE, ODVA LEGAL COUNSEL’S REPORT WITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1) Update regarding resident maintenance collections.
(2) Update regarding electronic payments.
(c)SHANTHA VARAHAN, CHIEF FINANCIAL OFFICER’S, REPORT WITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1) Statistics and discussion regarding; FY17 Budget Projections; Expenditure Budget to
Actual; FY17 Revenue Projected to Actual FY17; Revolving Fund Revenue; Basic and
OKLAHOMA VETERANS COMMISSION MEETING AGENDA Page 2
September 15, 2017
Service-Connected Per Diem Rates; Average Occupancy Rate; Total Days of Resident
Care; Agency Special Fund; Current Awarded Capital Projects.
(2) Discussion and possible action regarding FY19 Budget Request Approval.
(3) Action
(d)DORITA HERD, CONSTRUCTION ADMINISTRATOR’S, REPORTWITH POSSIBLE DISCUSSION AND/OR ACTION ON THE FOLLOWING:
(1) All construction projects concerning Ardmore, Claremore, Clinton, Lawton, Norman, Sulphur, Talihina, Central Office and agency wide projects.
(2) Discussion and possible action regarding Change Order #1 ($2,523.66) – RF Technologies
#39547-1-8, Ardmore Veterans Center, for additional zone network wall panel kits and central
power supply.
(3) Action
(4) Discussion and possible action regarding Change Order #2 ($6,880.72) – RF Technologies
#39558-2-6, Lawton Veterans Center, for additional alarm receiver kits, filler plate, armored door,
and other miscellaneous hardware needed to complete installation.
(5) Action
(6) Discussion and possible action regarding Change Order #3 ($5,290.43) – RF Technologies
#39521-1-6, Sulphur Veterans Center, for additional central power supply, wire & raceway
to complete installation.
(7) Action
(8) Discussion and possible action regarding Change Order #1004 ($37,409.14 + $280.56 CAP Fees)-
WW Builders DCAM #15209 – Ardmore Veterans Center, for additional contract items due to
unforeseen conditions that caused delays with required additional time to be added to contract.
(9) Action
(10) Discussion and possible action regarding Change Order #1 ($43,200 + $3,024 CAP Fees) –
PSA Consulting Engineers Inc. DCAM #17087 - Ardmore Veterans Center, for Design and Construction Administration Services for modifying the Water Source Heat Pump System.
(11) Action
(e)JACKIE WHITTEN,VETERANS SERVICES ADMINISTRATOR’S REPORTWITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1) Claims and Benefits Division.
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September 15, 2017
(f)TINA WILLIAMS, CLINICAL COMPLIANCE DIRECTOR’S REPORTWITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1) Patient Status – Bed Occupancy & Rate; Total Discharged; Residents by Conflict Period; Average Age of Residents; Personnel – Authorized, Filled & Vacancies; Resident Status; Surveys Conducted – V.A., State and Federal Complaints; SentinelEvents and Training Events.
(2) Discussion and possible action regarding Oklahoma Veterans Commission Licensure of the
Oklahoma Veterans Center, Claremore, Division.
(3) Action
(g)LORI KENNEDY, TRAINING PROGRAMS ADMINISTRATOR’S REPORT WITH
POSSIBLE DISCUSSION ON THE FOLLOWING:
(1) Quality Workforce for Oklahoma Heroes Education and Training
(h)MICHELLE SEXTON, SAFETY PROGAMS ADMINISTRATOR’S REPORTWITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1) Workers Compensation.
8.OPEN PUBLIC COMMENTS.
The Oklahoma Veterans Commission shall hear public comments limited to only matters that are listed
on the current meeting agenda. Open Public Comments are limited to five minutes per person. The
Board Chairman may interrupt and/or terminate any presentation during public comment, which does
not conform to the procedures outlined under this section. The Board Chairman reserves and retains
the right to interrupt, terminate or postpone public comments as necessary to effectuate the
management of the public meeting.
9.NEW BUSINESS.
Pursuant to 25 O.S. § 311, “New Business” shall mean any matter not known about or which could not
have been reasonably foreseen prior to the time of posting (twenty-four hours prior to the meeting).
10.SUBMISSION OF POSSIBLE AGENDA ITEMS BY THE OKLAHOMA VETERANS COMMISSION FOR THE NEXT SCHEDULED MEETING.
11.DISCUSSION AND POSSIBLE ACTION REGARDING THE NEXT REGULARY SCHEDULED MEETINGDATE.
November 17, 2017
Friday, 10:00 a.m.
Vezey Veterans Complex
Conference Room
Oklahoma City, OK
12.ADJOURNMENT - Chairman
(a) Action