A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WILL BE HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, AUGUST 9, 2011 AT 10:00 A.M.
PRESENT: Matt Denison, Kay Garry, Suellen Wilkerson
ALSO PRESENT: Joe Hamm, Corporal Mike Lawrence,Mickey Thompson, David Hall, Shane Gibson, and Mindy Milburn
Mr. Denison called the meeting to order at 10:05 a.m.
PLEDGE OF ALLEGIANCE:
NEW BUSINESS:
Item #1 - LaShona Miller with Prince of Peace Missionary Baptist 725 Linden Street. Re: Closing Cottom to Oak on the side of church for Block Party in October.
Not present.
Item #2 - Culpepper Cooper, Maverick Insurance re: Health Insurance renewal recommendation
Ms. Smithaddressed the board and handed out the final numbers that they got for the City’s health insurance. She explained that they have met twice with the administration and unions and went over the changed in the plans which included an agreement to accept the current plans with an additional plan which was the old PPO plan then they would keep the rates flat. She stated that they bid out to other carriers but they were much higher than the renewal rates. She explained that the firefighters met last night and the police department will meet tonight but they seem very positive about the benefit levels and the rates. She stated that they are asking that the board accepts the renewal rates at no increase with the same two plans in the past year with the addition of one new plan for this year.
Mr. Denison asked if there was any reason that the vote needed to be made today.
Ms. Smith stated that there isn’t but it slows down her timeline to get all the information together and to the employees.
There was a lengthy discussion regarding how the unions vote on the insurance.
Mrs. Wilkinson moved to approve contingent upon a positive vote or positive feedback from the unions, Mrs. Garry second, all voted in favor.
Item #3 - Lane Stumler with St. Marks United Church of Christ re: Street cut for geo thermal installation
Mr. Stumler addressed the board and requested a street cut for a geo thermal installation. He presented a diagram to the board regarding the project and explained that they thought the best point for these wells to go in would be along Third Street and for that they will need a curb cut to run pipes across Third Street.
Mrs. Wilkinson asked about storm water and sewer pipes.
Mr. Stumler stated that someone from the city came out and they were told that the sanitary pipes aren’t an issue but there is a storm water pipe there and they will have to figure out how to go around or under it.
There was a lengthy discussion regarding the details of the project.
Mr. Stumler stated that the goal is to have this done by Harvest Homecoming next year and they would like to startconstruction in the spring.
Mrs. Garry asked if they needed to street cut now
Mr. Stumler stated that they do not but they wanted to go ahead and come to the board to let them know that this project is coming up and to get a feeling if this would be something that the board would even approve.
Mr. Denison stated that they do have specs for curb cuts and the only other complication would be that they would like to coordinate with the Street Department to make sure that street isn’t paved and then 2 months later they are cutting into it.
There was a lengthy discussion regarding the technology of the geo thermal wells.
Mr. Thompson stated that he would suggest that they go ahead and approve it to get the ball rolling.
Mrs. Wilkinson moved to approve, Mrs. Garry second, all voted on favor.
Mr. Denison asked that they make sure to communicate closer to the beginning of construction for road closures.
Item #4 - John Moneypenny RE: Insight Communications - Applications for Direct Sales Permits
Mr. Moneypenny requested a solicitor’s permit from the board to go door to door to sell Insight products in addition to providing a service type of call because they moved from analog to digital and there are a lot of customers that do not know this has taken place and they would like to be able to service those individuals. He stated that they would really like todo business in New Albany while respecting the issues that they have had in the past with direct sellers. He stated that if they would like to hold off on voting he would be more than happy to get them more information on the business and theiremployees.
Mr. Denison gave a little history about the issues that New Albany has had in the past with solicitations and stated that he would like to turn it over the board for questions.
Mrs. Wilkinson asked if they knew who their customers were
Mr. Moneypenny stated that they all are all in the system but they do not look into a customer’s account unless it is by request of the customer.
There was a lengthy discussion regarding the upgrade to digital and the equipment required for this service.
Mrs. Garry asked how many people that they intend to send out at a time.
Mr. Moneypenny stated no more than 10 at a time or the board can set a limitation.
Mr. Denison stated that if they are going to entertain this he would like background information on the employees, set a schedule, route details, and mandate that they have to wear employee badges. He explained that he would like to have all of this in writing from Insight before they vote on it. He asked Mr. Moneypenny to set up a meeting with him later this week to talk about the packet.
Mrs. Wilkinson moved to table for two weeks, Mrs. Garry second, all voted in favor.
OLD BUSINESS:
Item #1 –Jeremy Foust re: Concert in Farmers Market
Mr. Denison stated that Mr. Foust is out of town and asked that this be kept on the agenda.
Item #2 - Curb cut for American Beverage Marketing
Mr. Denison stated that he is meeting with Mr. Schellenberger today to discuss this.
COMMUNICATIONS - CITY OFFICIALS:
Mr. Hamm stated that the trench grate that they are putting in required them to close the road yesterday at Pennwood and University and they hope to have it done today.
Mr. Thompson asked for permission to close Mt. Taborfrom Charlestown Road to Klerner for restriping and painting for a couple of hours. He stated that he will coordinate with traffic on a date and time.
Mr. Denison stated that he would like to send out notice a head of time since it is a main thoroughfare.
Mrs. Wilkinson moved to approve, Mrs. Garry second, all voted in favor.
Mrs. Garry stated that Mr. Thompson called her with an estimate for the timers on the school lights and she has given him permission to use funds for this because she thinks it is very necessary.
Corporal Lawrence stated that they are working on enforcement issues with ice cream vendors, solicitors, etc and he will be meeting with Mr. Gibson today to discuss it further.
COMMUNICATIONS – PUBLIC:
Kate Robinson addressed the board to request a street cut at 1119 Vincennes in front of the school to fix a service leak and a road closure of one lane while the work is being done.She stated that they would like to start at about 8:00 a.m. for a couple of hours.
Mrs. Wilkinson moved to approve, Mrs. Garry second, all voted in favor.
BIDS:
APPROVAL OF MINUTES:
Mrs. Wilkinson moved to approve the August 2nd meeting minutes, Mrs. Garry second, all voted in favor.
ADJOURN:
There being no further business before the board, the meeting adjourned at 10:39 a.m.
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Matt Denison, PresidentMindy Milburn, Deputy City Clerk
1 Board of Works
August 9, 2011
All meetings are recorded and on file with the City Clerk’s Office