2015 Sacramento Stingraysregistration Packet

2015 Sacramento StingraysRegistration Packet

Each swimmer needs to complete the registration packet for the 2015 swim season.

Registration can be completed online at at a registration night.

Registration Nights will be held at John F. Kennedy High School’s cafeteria from 6:00-8:00pm on
Thursday, February 26thand onTuesday, March 10th.

Completed Stingray Registration Packet includes:

_____2015 Stingray Registration Form

_____Sacramento Swim League Volunteer Liability release agreement (required by the swim league)

Parent Volunteer Assignment Form

Registration Payment in full. Pay on-line or by check. Checks should be made payable to the Sacramento Stingraysand turned in with registration forms or mailed to:

Copy of Birth Certificate or Other Proof of Age (New Members Only).
If you complete the registration on-line, please scan and e-mail a copy of proof of age to, .

Return this packet along with payment and a copy of the birth certificate to:

Tom Wildemann, Stingrays Board President

919 Linvale Way, Sacramento, CA 95822

Registration Fee Schedule: Payment in full is due at registration. Refunds are available until May 30, 2015. Refunds will be prorated and assessed a $25 fee.

1 swimmer per family:$190

2 swimmers per family:$345

3 swimmers per family:$495

4 swimmers per family: $545

5 or more swimmers:$595

Questions? Contact Tom Wildemann at

2015 Stingray Registration Form

Family Name: / Primary Email:

Swimmer Information

Swimmer(s) Name / M/F / Birth Date / Age on 6/1/15 / Allergies/Special Medical Conditions / Birth Certificate or Proof of Age

Contact Information

Parent/Guardian 1 / Parent/Guardian 2
Name / Name
Address / Address
Home phone / Home phone
Work Phone / Work Phone
Cell Phone / Cell Phone
Email / Email

Do you agree to release your contact information for use by the Stingrays? Please circle one: Yes No.

Emergency Contact Information

(If Parents/Guardians cannot be reached)

Emergency Contact 1 / Emergency Contact 2
Name / Name
Address / Address
Home Phone / Home Phone
Work Phone / Work Phone
Cell Phone / Cell Phone
Relationship / Relationship
Physician Name: / Phone Number
Preferred Hospital:
Parent/Guardian Signature: / Date:

SACRAMENTOSWIM LEAGUE VOLUNTEER FORM

LIABILITY RELEASE AGREEMENT

Please read carefully before signing

I understand that I am a volunteer to assist in running the Swim League, including swim meets. I voluntarily agree to expressly assume all risks of injury or death that may result fromparticipation in my activities as a volunteer as against the Sacramento Swim League and any team orclub that is a member of the Swim League. If I am signing this Liability Release Agreement for aminor for whom I am a parent or legal guardian, then I understand that I am entering into thisAgreement on behalf of such minor as well as on my own behalf.

I AGREE TO RELEASE Sacramento Swim League, all league board members and league teams/clubs officers, directors, employees, volunteer workers, agents, representatives, successors-in interest, assigns and their insurers from all liability for injury, death, and property loss anddamage that results from participation in the ACTIVITIES, or that arises out of any conditionof the premises at member pools or the conduct of any person at any time, including all liabilitythat results from the NEGLIGENCE of the Sacramento Swim League, or any other person orcause, to the fullest extent permitted by law.

I authorize any person connected with Sacramento Swim League or the ACTIVITIES to administer first aid to me, as they deem necessary. I authorize medical and surgical care and transportation to a medical facility or hospital for treatment necessary for my wellbeing, at my expense.

This agreement is binding upon my heirs, executors, administrators, and assigns. I acknowledge this agreement is governed by the applicable laws of the State of California. I further agree that any action involving parties or issues relating to or arising out of this agreement must be instituted and prosecuted in the courts in Sacramento County, California. If any provision of this agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and of the entire agreement will be severable and remain in effect.

THIS AGREEMENT SHALL BE BINDING FOR THE ENTIRE SWIM SEASON AND SHALL REMAIN IN FULL FORCE UNTIL COMPLETION OF THE CURRENT SWIM SEASON, INCLUDING CHAMPIONSHIPS.

I HAVE READ, UNDERSTAND, AND VOLUNTARILY AGREE TO THIS AGREEMENT ANDRELEASE OF LIABILITY ON MY OWN BEHALF AND ON BEHALF OF ANY MINORNAMED HEREIN.

Participant's Signature:______

Date:______

Print Name:______

Parent/guardian: If the participant is a minor, I represent and verify that I am the parent or legal

guardian of the minor, and I have authority to enter into this Agreement on behalf of the participant

and I authorize the medical care described in this Agreement.

Parent/guardian's Signature:______Date:______

Swimmer’s Name: ______Birth date: ______

Parent/Guardian #1 Name: ______
Parent/Guardian #2 Name: ______

BACKGROUND

The Sacramento Stingrays is an all-volunteer organization. Getting involved is important for the success of our swimmers and offers all in attendance a chance to build friendships and have fun at our meets. In order to have a successful swim season, the team needs volunteers for a variety of jobs at the meets and behind the scenes. Some assignments require training while other assignments do not. Specifically, the assignments fall into three basic categories: Meet Related Assignments-No Experience Required, Meet Related Assignments-Some Experience Required, and Non-Meet Assignments. Below are the descriptions of these job assignments. Please indicate below which assignments you would like to handle. THANK YOU!

JOB ASSIGNMENTS

Please select a first and second choice for each parent/guardian. We will do our best to accommodate your choices, but you may be asked to work in another assignment if people are needed. If you are interested in chairing a committee please indicate your first choice with a “C”.

Meet-Related Assignments – No Special Experience Required / Parent/
Guardian #1 / Parent/
Guardian #2
Barbeque:Responsible for cooking the tasty food we sell at the snack bar such as hamburgers, hotdogs, and chicken
Hospitality: Serve refreshments to volunteers “on deck” – timers, computer staff, ready bench, etc.
Photographer: Take pictures of the team for the bulletin board and end-of-season slide show
Raffle Tickets: Sell Raffle Tickets at the swim meets for various fundraising activities
Ready Area: Assist in lining up the swimmers at the “ready bench” where they wait until they swim their race.
Runner: Walk time sheets & DQ slips from timers & Stroke & Turn to the scorers.
Set-Up: Help set-up for home meets. This is an early morning job.
Snack Bar: Sell food, snacks and drinks at home swim meets. There are three snack bar shifts. This is a fun assignment and you get to meet everyone.
Take-Down: Help take down the equipment and other stuff after each home meet.
Team Parent: Help organize a group of swimmers in a particular age group (ages 12 and younger) to make sure they get to the ready bench for their race.
Timers: Operate timing buttons and stopwatches. One shift required per home/away meets.
Troubleshooter/Maintenance: Responsible for facility, maintenance, and issues that arise (i.e., re-stock bathrooms, empty trash cans at home meets, etc.)
Meet-Related Assignments – Some Experience Required
Announcer: Announce the races and swimmers at home meets
Computer/Colorado System: Work with a team of volunteers to record the swim meet races, print-out standings and ensure the smooth running of the meet from a data perspective
Meet Director/Meet Referee: The Meet Director makes sure that the meet is running according to the rules. Knowledge of meet procedure, relay and stroke and turn policies. Go to person for result or procedure disputes.
Starter: Begin each race using the Colorado Starting System.
Stroke & Turn: Watch swimmers for compliance during meet.
Assignments Away from the Swim Meets-
Non-meet assignments are critical to running the Stingrays. In addition to the swim meets, there are many jobs that need to be done away from the pool. This recognizes that some may not be able to attend Saturday swim meets or prefer assignments that can be done at home.
Age Group Activities: Help coordinate special activities and outings for specific swimmer age groups
Fundraising: Help raise funds to support special activities and projects for the Stingrays
Swimmer Recognition: Attach labels to ribbons/books with race results for distribution to swimmers
Special Events: Help coordinate team special events: Team BBQ, Champs brunch, Awards Night, etc.
Swim Clothing Coordination: Help arrange for and sell team gear (clothes, etc).
Team Publicity: Help solicit corporate/local business sponsorships and coordinate Team advertising with local media outlets
Other Information
Prior Experience: In the event your requested assignments cannot be accommodated, please answer the following questions so the team can help find other appropriate assignments.
Please list prior swim team experience:
Please list prior volunteer work:
Please list special skills (computers/marketing/organization):

SUMMARY OF VOLUNTEER ASSIGNMENTS

ANNOUNCER - Number of spots needed: 3

Announce the races and swimmers at home meets.
Shift can be flexible. Usually 2-3 shifts per meet.
You get to sit in the announcer’s chair, where you can watch all the races.

Helpful skills/experience:

Ability to speak clearly and pronounce swimmers’ names correctly.
Comfortable speaking on microphone.

BARBECUE - Number of spots needed: 4

Grill food for snack bar for home meets & work with snack bar crew for inventory
Half- or all day shifts for 3 home meets

Helpful skills/experience:

Know how to work the barbecue

CHECK-IN - Number spots needed: 1

Check in swimmers and parent volunteers at the start of meet:
Early morning shift for all meets, but free for entire meet.

Helpful skills or experience:

Dependable volunteer, who will arrive for shift on time.

COMPUTER/COLORADO SYSTEM - Number of spots needed: 15-20

Work with a team of volunteers to record the meet races using the computer and Colorado system.
Shifts can be flexible. Volunteers can coordinate shifts and breaks, as needed.
This can be a good job for the right new parent (see helpful skills and experience).
Only 3 home meets.

Helpful skills/experience:

Strong computer skills are required and ability to work calmly under pressure a big plus.

FUNDRAISING - Number of spots needed: 2

Raise funds to support special activities and projects for the Stingrays.
Assist Champs Rep with soliciting ads from swimmers and local businesses for Champs program.
No work during meets.

HOSPITALITY - Number of spots needed: 6

Serve refreshments to volunteers “on deck” (timers, computer staff, ready bench, etc.).
Prepare food and clean-up for 30 minutes before/after meet.
Assist chair with buying and preparing food at home before meet.
Morning or afternoon shift for 3 home meets.

PHOTOGRAPHY - Number of spots needed: 4

Take photos of families, volunteers, swimmers, and coaches throughout the swim season at meets, special events, and practices. (For a slide show that we show at the Awards Ceremony).
Manage taking photos of multiple age groups and be responsible for having at least one photo of every swimmer in your assigned age group.
Expect to spend 10-15 hours at this job and commit to the entire season

Helpful skills/experience:

Have a DRSL camera, have internet connection, & know how to use Drop Box

READY BENCH - Number of spots needed: 12

Organize and line up swimmers on the bench for heats.
Work 1st or 2nd shift for home and away meets.

Helpful skills/experience:

Prior experience working on deck highly recommended.
Ability to read and understand heat sheet.
strong leadership skills and can remain calm under pressure.

***This is not a good choice for the parents of young children.

RIBBONS - Number of spots needed: 6

Attach labels to ribbons with race results for all meets.
Distribute in swimmers’ file folders within a week of each meet.
Help set up recognition rewards for swimmers at Awards Night.

Helpful skills/experience:

Neat printing for writing on ribbon labels.

RUNNER - Number of spots needed: 4

Walk time sheets and disqualification sheets from Timers and Stroke & Turn to scorers’ table.
Work first or second shift for 3 home meets.
A great position for new parents who like to stay active and see what goes on at various levels at the meets and to get to know all the different parent volunteers.

***Because this position requires the volunteer to be very active, it is not good for the parents of young children.

SET UP - Number of spots needed: 15 total for Set Up and Take Down

Set up all equipment for 3 home meets—computer system, shade structures, snack bar tables, etc.
Very early morning position. Set up is done before swimmer check-in (Approximately 6:00-8:00 am). BUT - You arrive early, so you get prime parking spot and first choice on where to “camp out” for the meet and you are free for the entire meet. (This can be a great position for new parents or parents of young children.)

Helpful skills/experience:

Willingness to wake up VERY early and handle some heaving lifting.

SNACK BAR - Number of volunteers needed: 20

Sell food, snacks, and drinks at 3 home meets.
Replenish and put away food and supplies, and communicate food orders with barbecue crew.

Helpful skills/experience:

Ability to readily make change

SPECIAL EVENTS - Number of spots needed: 6

Coordinate team special events, i.e. Swim-a-Thon, Champs Breakfast, Awards Night.
There are no shifts for this position. Volunteers coordinate with each other to plan events.

Helpful skills/experience:

Creative and enthusiastic “party planner”—-Great for Martha Stewart types!

STARTER - Number of spots needed: 5

Start each race using the Colorado Starting System.
Announce event and heat at start of race. This is the person who says, “Swimmers step up, take your mark, go!”
Signal swimmers to come back to starting blocks if there is a false start.
1st or 2nd shift for 3 home meets.

Helpful skills/experience

Ability to speak clearly on microphone.

STROKE AND TURN - Number of spots needed: 8

Watch swimmers and judge legality of strokes and turns during races.
Complete disqualification slips, if swimmer does not meet compliance requirements of race.
Work one of 3 shifts for each meet, both home and away.

Helpful skills/experience:

Swim team experience as stroke and turn judge or swimmer.

SWIM CLOTHING SALES - Number of spots needed: 1

Help committee chair make sales, sort, and distribute orders.
There are no shifts for this position.

TAKE DOWN - Number of spots needed: 15 total for set up and take down.

Take down equipment after home meets and place items in storage unit.
Take down begins after the meet ends (approximately 1:00-2:30pm for an hour or so).
3 home meets

Helpful skills and experience:

Willingness to work after the meet ends and able to handle some heavy lifting.

TEAM PARENT - Number of spots needed: 24

Provide leadership to swimmers in a particular age group (ages 12 and under).
Write names event, heat, and lane numbers on each swimmer’s arm at all meets.
Make sure swimmers get to the ready bench in time for their races with all their gear (caps and goggles).

Helpful skills/experience:

Be comfortable supervising large groups of children for short periods of time.

TIMERS - Number of spots needed: 36

Operate timing buttons and stop watches for races.
1st or 2nd shift for all meets; 3 shifts for Champs.

Helpful skills/experience:

Strong hand-eye coordination, Lightning quick reflexes.

TROUBLE SHOOTER/MAINTENANCE - Number of spots needed: 4

Responsible for facility maintenance and issues that arise during home meets (i.e., re-stock bathrooms with paper towels and toilet paper, empty trash cans, etc.)
1st or 2nd shift at 3 home meets.

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