Maharashtra State Electricity Distribution Co s4

Maharashtra State Electricity Distribution Co. Ltd.
/ Office of the Deputy General Manager (IT), Pune Zone,
203,Administrative Building, First Floor, Rasta Peth, Pune-411011.
Telephone : 26131708 / 26133286. Fax : 26132052.

Tender No.: - CE/PZ/IT/TW-01/08-09

To,

M/s ______

______

Dear Tenderer,

Please quote the lowest rates for the work specified in the Annexure ‘D’ attached herewith. All the tender documents including cover page should be submitted duly filled-in and signed by the Tenderer. Rates should be quoted in the attached Annexure ‘D’ only. Tenders in any other form or on the letterheads will not be acceptable.

This Tender Document consists of following:

Sr. No.

Description

/ /

Page No.

Tender Purchase Details

/ /

Tender Notice

/ /

Instructions to the Tenderer

Annexure ‘A’

5-9

Conditions of Contract

Annexure ‘B’

10-13

Questionnaire

Annexure ‘C’

Rate Schedule

Annexure ‘D’

Thanking you.

Yours faithfully,

Deputy General Manager (IT)

M.S.E.D.C.L, Pune

3 SEAL AND SIGNATURE OF TENDERER

CE/PZ/IT/TW-01/08-09

TENDER DETAILS

Tender No. : CE/PZ/IT/TW-01/08-09

Tender For : Printing of Energy Bills with Digital Photo of Meters for residential and commercial

Consumers (at your site) of Ganeshkhind Urban Circle Pune.

Tender Price : Rs. 1000/- + 4 % VAT Extra

Estimated Cost : Rs. 30.00 Lakhs E.M.D. : Rs. 30,000/-

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TO BE FILLED IN BY ACCOUNTS SECTION: COPY NO.:

Issued to M/s. ______

______

Tender Price Paid: Rs. 1040/- vide M. R. No. ______Date: ______

Date:- / / 2008 Junior Manager (F&A) Pune Zone

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TO BE FILLED IN BY THE TENDERER:

Name & Address of the Tenderer: ______

______

Phone No. ______Mobile No. ______e-mail ______

Address of the Factory Unit: ______

______

Phone No. ______Fax No. ______

E.M.D.: Paid Rs. 30000/- vide M.R. No. ______Date:- ______

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IMPORTANT NOTES:

1. Tenderer must submit the entire tender document duly filled in, signed and affixing seal on every page before the due date and time.

2. Rates should be quoted only in the prescribed format Annexure ‘D’ attached with this tender.

3. Tenderers are requested to check the complete tender document at the time of purchase.

4. The tender consist of 14 pages (excluding cover pages). Tenderer should check/verify at the time of Purchase.

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3 SEAL AND SIGNATURE OF TENDERER

CE/PZ/IT/TW-01/08-09

TENDER NOTICE

Sealed and super scribed Tender is invited from the experienced printing contractors for following work.

Tender No. : CE/PZ/IT/TW-01/08-09 :

Description : Printing of Energy Bills with Digital Photo of Meters for residential and

commercial consumers (offsite) of Ganeshkhind Urban Circle Pune..

Estimated Cost : Rs. 30.00 Lakhs

EMD : Rs. 30000/-

Tender Fees (Non refundable) : Rs. 1000 + 4% VAT Extra

Period of Sale : From 21-05-2008 to 26-05-2008 on working days between 11.00 Hrs to 15.00 Hrs

Due Date and Time for submission : 26-05-2008 upto 15.00 Hrs

Due Date and Time for Opening : 28-05-2008 at 16.00 Hrs. (if possible)

Note:

1) The tenderer should have executed at least one order for similar nature of work (bill printing) for any of the MSEDCL offices / other power utility companies for value equivalent to 50% of the estimated value in last two years.

2) The detail Tender document is also available at our website www.mahadiscom.in. While submitting the tender (if down loaded) please attach the Demand Draft from nationalized / scheduled bank of Rs. 1040/- towards Tender form fees in favor of MSEDCL, Pune payable at Pune.

3) The undersigned reserves the right to accept any offer or to reject any or all the offers without assigning any reasons thereof.

Deputy General Manager (IT)

3 SEAL AND SIGNATURE OF TENDERER

CE/PZ/IT/TW-01/08-09

Maharashtra State Electricity Distribution Co. Ltd.

IT Centre Pune Zone

ANNEXURE ‘A’

INSTRUCTIONS TO THE TENDERER

1. Scope of Bid

1.1 The Maharashtra State Electricity Distribution Company Ltd. (MSEDCL), represented by the Chief Engineer, Pune Zone (hereinafter referred to as "the Employer"), wishes to receive bids for Printing of Energy Bills with Digital Photo of Meters for residential and commercial consumers (offsite) of Ganeshkhind Urban Circle, Pune for a period of one year. The approximate no. of consumers is as per Annexure ‘D’.

1.2 Successful bidders are required to print Energy Bills with Digital Photo of Meters for residential and commercial consumers (offsite) of Ganeshkhind Urban Circle, Pune with delivery of bills to the concerned Sub-Division offices under Ganeshkhind Circle .

1.3 MSEDCL shall provide the required pre-printed bill stationery of A4 size to the contractor. However, no consumables shall be provided by MSEDCL. Bidder has to print the bill along with the image of the meter on one side of the electricity bill.

1.4 Successful bidders shall have to complete the bill printing job with delivery to the concerned Sub-Division offices within 20 hours from the receipt of the bill file in pdf format from the IT centre.

1.5 Bids shall be complete and cover all Works described in the Schedule of Prices. Partial bids, or bids which do not cover the entire scope of the project will be treated as incomplete and not responsive to the terms and conditions of bidding and are liable to be rejected.

2. Eligible Bidders

2.1 The bidder’s printing press/machinery should be situated in the area of PMC/PCMC Pune.

2.2 This bid is open to all the bidders who have executed at least one order for similar nature of work (bill printing) for any of the MSEDCL offices / other power utility companies for value equivalent to 50% of the estimated value in last two years and meet the qualification criteria specified in Clause 3. Joint Venture shall not be considered as eligible to quote against this tender.

2.3 Bidders shall provide such evidence of their eligibility satisfactory to the Employer, as the Employer shall request.(Attested Xerox copy of order or certificate from the officer not below the rank of Superintending Engineer should be attached).

2.4 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the MSEDCL or any State Govt. Institution.

2.5 The provision and use of any materials, equipment and services to be supplied under the Contract shall not infringe or violate any industrial property or intellectual property rights or claims of any third party.

2.6 Bidders should submit solvency certificate of Rs.20,00,000/- (Rs.Twenty Lakhs only) from Nationalized / Schedule Bank issued not earlier than 01-04-2008 is required.

2.7 Bidder shall have to submit proof of setup for bills printing nearer to Pune Zone or circle office, to avoid delay in dispatch of bills to sub division offices.

3. CHECK LIST

3.1 The bidder shall submit following documents along with their bids

(a) copies of original documents defining the constitution or legal status, place of registration and principal place of business for the bidder;

(b) a written power of attorney authorizing the signatory of the bid to commit the bidder;

(d) order copies, completion certificates etc. from the respective clients (as per clause No. 2.1 % 2.2 stated above), failing which their experience claims will not be considered for evaluation;

(e) registration certificates for MVAT and Service Tax; and

(f) registration certificates under PF and labor laws as may be applicable as per the relevant acts.

4. Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of its bid and the Employer will in no case be responsible or liable for those costs.

5. Prices:

Unless specified otherwise in the Employer’s Requirements, Bidders shall quote for the entire work on a “Firm price” basis such that the total bid price covers all the bidder’s obligations mentioned in or to be reasonably inferred from the bidding documents in respect of the bill printing work. This includes all the applicable taxes and duties, octroi charges, and such other items and services as may be required for execution of the Works, all in accordance with the requirements of the Conditions of Contract.

6. Taxes:

The bidder shall quote the rates inclusive of all taxes and duties. However Service Tax @ 12.36% shall be paid extra. Payment against Service tax shall be made at actual against documentary evidence as per the prevailing rates.

7. Quotation:

i. The tenderer shall quote his lowest reasonable rate per unit as specified in Annexure ‘D’ only, in figures as well as in words. Any deviation in the rates etc. will not be allowed on any ground such as mistake, misunderstanding etc. after the tender has been submitted.

ii. In case of difference between the rates in figures and in words, it will be considered to read the rates advantageous and economical to the Company.

iii. Contractor’s printed terms and conditions will not be considered as forming part of the tender

8. Filling in of Annexure / Questionnaires:

Tendrers are requested to ensure that the comments against each and every item/clause of the Annexure/Questionnaire shall be clearly filled in and answered. Any item/clause shall not be left blank or unanswered. If any item/clause is not applicable, the words “Not Applicable” shall be written against it. No place in the offer should be left blank.

9. ADDITIONS/ALTERATIONS PROHIBITED:

Tenderers shall not make any additions, alterations or changes in the tender form and the conditions of tender and supply including the description of the work mentioned in Annexure ‘D’.

10. SIGINING OF THE TENDRER DOCUMENTS:

Offers must be submitted along with the tender documents only and be clearly and legibly filled in with all the Schedules and Annexure etc. complete in all respect and must be either in ink or type written. Offer and all documents comprising of tender details, Tender form, conditions of tender and supply, Schedules, Questionnaire, Drawings, Annexure, Test Certificates and other documents should be duly signed on each page as required and bear seal of the Tenderer. There should be no over writings. Whenever required, the overwriting should be avoided and new details be given. Corrections if any to the information filled in should be initialed by the tenderer. Tenders not signed as above shall be liable to be rejected.

11. EARNEST MONEY DEPOSIT:

The tenderer should pay the Earnest Money Deposit of Rs. 30,000/-. Earnest Money shall be paid in cash or by way of Demand Draft or in the form of bank guarantee drawn in favor of MSEDCL Pune on any Nationalised / Scheduled Bank payable at Pune before the due date and time of the tender. The relevant amount and receipt No. should be mentioned in the tender. Interest shall not be paid on E.M.D. Tenders received without E.M.D. payment shall not be evaluated. Earnest Money Deposit shall be forfeited in case-

i) The tenderer withdraws the tender/offer during the validity period or-

ii) The tenderer fails to pay the Security Deposit if the contract is awarded.

12. REFUND OF EARNEST MONEY OF UNSUCCESSFUL TENDERER:

Earnest Money Deposit shall be returned to the unsuccessful tenderer as soon as possible after the tender is finalized by the Company for which the tenderer has to submit application along with original money receipt of E.M.D. payment to this office.

13. SUPERSCRIBING OF THE TENDER DOCUMENTS:

The tenderer are requested to submit their offers in two envelopes. Envelope-I duly marked shall contain following documents-

i) Complete Tender Document (except Annexure ‘D’)

ii) Xerox copy of the EMD payment.

iii) Order copies and work completion certificates of MSEDCL or other Departments for carrying out the tendered Work as per Clause 3.1 (a)

iv) Copy of Balance Sheet and profit and loss statement duly certified by C.A. for last 3 years to judge the capacity of the firm.

v) Documents as per clause no. 3.2

vi) Solvency certificate of Rs.20,00,000/- (Rs.Twenty Lakhs only) from Nationalized / Schedule Bank issued not earlier than 01-04-2008 is required.

vii) Proof of setup for bills printing nearer to Pune Zone or circle office, to avoid delay in dispatch of bills to sub division offices

viii) Sick letter from Bank i.e. credit facility with the Bank.

Envelope-II duly marked shall contain only Annexure ‘D’ (Price Bid). Both these envelopes should be kept in another big envelope of proper size. All these envelopes shall be duly sealed and super scribed as below before delivering the same in Tender Box.

i) Tender No. and Envelope No.

ii) Due Date and Time of submission.

iii) Due Date and Time of opening.

iv) Payment of E.M.D.

15. TIMELY SUBMISSION OF OFFER:

Tenderers are requested to submit their tender/offer on or before the due date and time for submission as mentioned in tender notice.

i) Telegraphic offer or offers received in the form of Telex or Fax message or by post will not be entertained or considered under any circumstances whatsoever.

ii) Tender documents received late/after the due date and time will not be accepted on any ground.

iii) Tender received after the due date and time of submission shall not be opened and no correspondence will be entertained. Company shall not be responsible for any loss arising out of such delay.

iv) In case the date of submission of tender happens to be holiday the date of submission will be next working day at the same time

v) Tender will be opened on the date specified in the tender notice in presence of the tenderer or his representative(s)

vi) In case the date of opening of tender happens to be holiday the date of opening will be next working day at the same time.

16. OPENING OF TENDER: